Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 14, 2004


MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, September 14, 2004

___________

 

Part I - Call to Order

Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Madeleine Collins, Mrs. Camilla Rawe, and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals; to consider the acquisition of real property for a public purpose and matters directly related thereto; to consult with staff, consultants, or other individuals about pending or potential litigation; and to consider the Board's decisions on the August 10, 2004 appeal hearings of the superintendent's decision. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance/Human Resources were present for all or part of the closed session. Personnel topics discussed included appointments and emergency and volunteer coaches.

Mr. Rodney L. Durst, Board Vice President, joined the meeting at 4:10 p.m. Commissioner Ernest Gregg joined the meeting at 4:55 p.m.

Part IV - Reopen Public Session

Mr. Raley reconvened the public session at 5:40 p.m. He explained that Dr. McCartney would be acting on behalf of the administration during the meeting as the superintendent was absent because of family matters. Ms. Laura Costa, Student Board Member, was present for the public session.

Mr. Raley asked the assembly to stand in honor of three employees who passed away recently - Susie Kamp, Leah Huber, and Donna Carr - and to keep their families in their thoughts. The Reverend Mark Hickman of the Bethel Methodist Church offered a prayer, after which Ms. Costa led the assembly in reciting the Pledge of Allegiance to the Flag of the United States of America.

Mr. Raley expressed his gratitude that Ms. Costa has returned to the Board meetings and school, and that she continues to recover from her automobile accident.

Additionally, Mr. Raley recognized Ms. Jennifer Raley, the new reporter for this area for the Cumberland Times-News.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously accepted the agenda with the addition of Information Item "h. Letter re HSA from Dr. Edward Root, President of MD State Board of Education to Terry Troy, MABE President, dated 9/10/04

Part VI - Announcements

The following announcements were shared:

  • The Teacher of the Year Gala will be held on October 8, 2004 at Martin's West in Baltimore. Garrett County's Teacher of the Year, Mr. David Bender, is a finalist.
  • September 24, 2004 is the Swan Meadow Harvest Sale. Food will be on sale beginning at 5:30 p.m. with the sale beginning at 7:00 p.m.

Part VII - Minutes of August 10, 2004

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of August 10, 2004 were unanimously approved with a typographical correction.

Part VIII - Instruction

Ms. Jennifer Kotulak, Supervisor of Special Education, presented the proposed new Board Policy 445.0 and Administrative Procedure 445.1 Student Behavior Intervention for the Board's review. She explained the policy and procedure were in response to new regulations in COMAR. The policy will be an action item at the October Board meeting.

Ms. Kotulak then presented the revised Board Policy 431.22 and Administrative Procedure 431.22 Homeless for review, stating the revisions were to comply with state regulations regarding the No Child Left Behind Act and to better define some procedures. It was noted there were seventeen homeless students during the last school year. The policy will be an action item at the October Board meeting.

Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented a report on the 2004 Test Results and an update of changes for the 2004-2005 school year. She noted that students applying for college admission usually take the SAT or ACT exam, and that among Garrett County 2004 graduates, 44% participated in the SAT and 11% in the ACT. On both exams, these students showed improved scores from 2003 test takers and an average combined score above both the state and national averages. Dr. Mullinix noted there was increased participation by female students and decreased participation by male students. Board members discussed post-secondary education choices for students and the advantages and disadvantages of two- and four-year degrees.

Dr. Mullinix explained that the results from the state High School Assessments (HSA) for 2004 showed improvement from 2003 in all four content areas. The percent of students passing these exams was above the statewide average in algebra, biology, and government, but was slightly below the state in English. Results on the Maryland School Assessments (MSA) showed improvement over 2003. Proficiency rates for Garrett County students were similar to statewide results in all grades tested (grades 3 through 8 and grade 10). Fourth graders demonstrated the greatest proficiency with over 70% of students scoring at the proficient or advanced levels in both reading and math.

Dr. Mullinix also distributed the 2004-2005 Testing Calendar, noting that Southern Middle and Yough Glades Elementary Schools were randomly selected to participate in the National Assessment of Educational Progress (NAEP) in February 2005.

Part IX - Administration

Mr. Michael Sines, Director of Facilities, Maintenance and Operations, presented the revised draft Capital Improvement Plan (CIP) for FY2006 - FY2013, noting the dollar amounts are based on a 70/30 state/local funding formula. Discussion topics included continuation of Aging Schools Funds to complete the ceiling at Southern Middle School, the need to replace the current maintenance shop, time frame for larger projects while the 70/30 formula is in place, enrollment trends, demographics, school capacities, and the need to convene a committee to consider long-term needs. Mr. Sines noted the preliminary CIP must be presented to the County Commissioners prior to its submission to the state by October 7, 2004. Mr. Durst moved to approve the draft CIP. Following discussion, Mr. Durst amended his motion to approve the draft CIP allowing administration flexibility to update totals as necessary to accommodate additional information. Mrs. Rawe seconded, and the Board unanimously approved the amended motion.

Mr. Raley congratulated staff for their efforts in having the renovation of Northern High School's gym lobby and replacement walls finished in time for students to begin the 2004-2005 school year. Board members remarked on the attractiveness of the work and how much the students and staff are pleased with the result.

Mr. Sines presented the only bid submitted to provide a one-ton dump truck in accordance with the bid solicitation. On behalf of the superintendent, Dr. McCartney recommended the Board award the bid contract to Team One of Oakland in the amount of $33,420. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the recommendation.

Part X - Public Comment

There was no public comment at this time.

Part XI - Personnel

On behalf of the superintendent, Dr. McCartney recommended approval of the following personnel matters:

Appointments:

  • Toi Elliott, Teacher, Gear Up Coordinator/Teacher Facilitator, Central Office, eff. 9/15/04
  • Brenda Buser.5 Secretary VI/.5 Instructional Assistant, BR
  • Thomas Pessini, Instructional Assistant, NH, eff. 8/23/04
  • Ardra Sharpless, Instructional Assistant, DR, eff. 8/23/04
  • Shirley Lipscomb, 5.5 hour per day Satelliting Cafeteria Worker, YG

Emergency Coaches:

  • Diane Ashby, Boys Tennis Coach, SH, Step 2, $839
  • Jon Hegeman, Assistant Boys Basketball, SH, Step 3, $1,445
  • Daymond Schmuck, Softball, Step 2, NH, $1,424
  • Josh Stephens, Girls Tennis Coach, SH, Step 1, $802

Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously approved the recommendation.

Commissioner Greg left the meeting at 7:25 p.m.

Part XII - Board Concerns

Ms. Costa gave a brief report highlighting the positive remarks of students regarding the renovation at Northern High and Spanish exchange student activities. Additionally, she asked for clarification about the use of book bags during the school day at each high school. Ms. Costa also noted she will discuss with the Garrett County Association of Student Councils the gender disparity of students taking college admission exams and male student participation in student government.

Dr. McCartney, on behalf of the superintendent, recommended Dr. Donald Forrester as an at-large representative on the Advisory Committee on Education. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved his appointment.

Mr. Raley relayed a request from MABE for nominations of local Board members to serve on their committees. The following members indicated their willingness to have their names submitted:

  • James M. Raley for the MABE Budget & Planning Committee
  • Rodney L. Durst for the MABE Legislative Committee
  • James M. Raley for the Federal Relations Network Committee

Mr. Raley asked the Board to consider changing the date for the next Board meeting to October 5, 2004 rather than the usual second Tuesday to accommodate the superintendents's schedule. Dr. Teets will be participating in the Superintendent's Fulbright Exchange in Germany from October 8 through October 23, 2004. By consensus, the Board agreed to hold the October Board meeting on Tuesday, October 5, 2004.

Mr. Raley reported that the Board, in closed session on August 10, 2004, heard two appeals of the decision of the superintendent. He explained that the appeals did not meet the criteria for exception and proceeded to read each decision into the record:

Appeal Hearing #1: Opinion and Decision: It is the responsibility of the Garrett County Board of Education to ensure that the administration carry out the procedures established in administering the policies of the Garrett County Board of Education. The administration followed all procedures and policies contained within the Garrett County Policies and Procedures Handbook in denying said request. The request for exception by the appellants did not meet the criteria set forth in the procedure.

Therefore, the Garrett County Board of Education unanimously upholds the decision of the Superintendent of Garrett County Schools to not allow (the student) to attend Westmar High School as a Garrett County student who may attend designated Allegany County Schools.

Appeal Hearing #2: Opinion and Decision: It is the responsibility of the Garrett County Board of Education to ensure that the administration carry out the procedures established in administering the policies of the Garrett County Board of Education. The administration followed all procedures and policies contained within the Garrett County Policies and Procedures Handbook in denying said request. The request for exception by the appellants did not meet the criteria set forth in the procedure.

Therefore, the Garrett County Board of Education unanimously upholds the decision of the Superintendent of Garrett County Schools to not allow (the student) to attend Westmar High School as a Garrett County student who may attend designated Allegany County Schools.

Upon a motion by Mr. Durst to uphold the decision of the superintendent on each appeal, with a second from Mrs. Collins, the Board unanimously voted in the affirmative. Each Board member signed the decisions which will be mailed to the respective appellants.

Registrations and accommodations are finalized for the 2004 MABE Annual Conference in Ocean City, Maryland for September 29 - October 3, 2004. Mrs. Collins, Mrs. Rawe, Mrs. Sebold, and Dr. Teets will attend.

Part XIV- Adjournment

Seeing no further business, the Board, by consensus, adjourned the meeting at 8:10 p.m.

Part XIV - Information Items

  • The Scoop - September, 2004
  • MSDE News Release: Finalists Named for 2004-2005 Maryland Teacher of the Year (8/24/04)
  • MSDE Media Alert: MSDE and Comcast to Unveil New Statewide Educational Initiative (8/27/04)
  • MSDE News Release: Schools Eye Continued Academic Progress as Classes Begin (8/27/04)
  • MSDE News Release: Maryland Leads the Region in SAT Results (8/31/04)
  • MSDE News Release: MSDE to Offer GED Preparation Classes Online (9/1/04)
  • Home & School Connection, September 2004
  • Letter re HSA from Dr. Edward Root, President of MD State Board of Education to Terry Troy, MABE President, dated 9/10/04

 

________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  October 5, 2004