Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 9, 2004



Oakland, Maryland 21550

Tuesday, March 9, 2004


Part I - Call to Order

Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mr. Rodney L. Durst, Vice President; Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

Mr. Ron Unger expressed his appreciation for the attendance of Mrs. Sarah Steyer, chemistry teacher at Southern Garret High School, at an event at Loyola College where she was a guest of honor. Mr. Unger=s daughter, Marianne wrote one of twelve winning essays on the topic of A My Favorite Teacher.@ Teachers named in the winning essays were invited to a reception in their honor at Loyola. Dr. Teets emailed Board members a copy of Ms. Unger= s essay. Board members thanked Mr. Unger for updating them, and wished his daughter continued success in her studies.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consider the acquisition of real property for a public purpose and matters directly related thereto. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Commissioner Ernest Gregg joined the meeting at 4:45 p.m. Personnel topics included appointments, retirements, sabbatical leave for 2004-2005, staff being considered for tenure, emergency and volunteer coaches.

Part IV - Return to Public Session

Mr. Raley reconvened public session at 5:45 p.m. Student Board Member, Annie Winter joined the meeting at this time. The Reverend Duane Frederick of Meadow Mt. Mennonite offered a prayer followed by Ms. Winter leading the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Tentative Agenda was accepted with the following additions: Add A Corrective Action Plan@ Statement to Federal Awards Program Single Audit Report; and, under Board concerns, add a request form regarding MABE officer and Board of Directors nominees under Board Concerns and a memo from MABE regarding a special meeting on April 15, 2004.

Part VI - Announcements

C Congratulations to Jo Donaldson for her first place win (1st of 76) in a national competition held by Sail America Organization. Her winning story, A Sailing Away@ about sailboat racing and leisure activities on Deep Creek Lake appeared in the Times-News in July 2003.

C On March 11, 2004, Miss Maryland will present a motivational talk at Crellin Elementary School at 8:45 a.m.

C Gary Thompson, teacher at Southern Middle School, was awarded a $980 grant from the Foundation for Education in Rural Maryland (Donald Manekin) for distance learning discussions and travel to Our Town Theatre to see a one-woman performance of the life of Sojourner Truth.

C Lori Burdock, teacher at Northern Middle School, was awarded a $1,000 grant from the same Foundation for a field trip to the Weinberg Center in Frederick to see a live performance of five short stories her students have studied.

C Maryland Student Service Alliance has announced the following awards:

-Tom Woods, Principal of Southern High School, received honorable mention as Service-Learning Principal Leadership Award. He received $100 to support service learning at his school.

-Service Star Awards were given to Holly Sauder, student at Southern High and Nathan Klink, student at Northern High.

-Luther A Bud@ Parrack, retired Director of Secondary Education, was selected as one of A Maryland= s Community Based Organization Service-Learning Leaders.@ He is a member of the Mt. Lake Park Lions Club.

C Middle and High School Honor Band Performance will be March 25, 2004, at Southern High School at 7:00 p.m.

C Middle and High School Honor Chorus Performance will be April 23, 2004 at Garrett College. The Chorus will perform at 7:00 p.m. at the Student Arts Fair in conjunction with the Art Gallery opening.

C The annual Student Arts Fair will be held April 23-24, 2004 at Garrett College, 6:30 - 8:30 p.m on Friday and 11 a.m - 5 p.m. on Saturday.

C Sara Steyer, chemistry teacher at Southern High School, was recognized by former Southern High School student, Marianne Unger at an event at Loyola College.

C Jim Bosley has been named the Maryland 2003 Baseball Coach of the Year.

C Southern High School A Lady Rams@ will compete for the Maryland Girls Basketball Championship on March 12 and/or March 13, 2004 at Catonsville Community College.

Part VII - Approval of Minutes

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of February 9, 2004 were approved with typographical correction.

Part VIII - Administration

Mr. Fink explained the School Calendar Committee met on February 23, 2004 for the purpose of recommending a school calendar for 2004-2005. Committee member Jane Gibson accompanied Mr. Fink in the presentation. Mrs. Rawe also served on the committee. Two calendars were presented to the Board for consideration, as committee members were divided as to the starting date for the next school year. Those supporting Calendar A expressed a need to have as many additional instructional days as possible before state testing. A message from Mrs. Barbara Baker, principal of Kitzmiller Elementary School and committee member, was read to the Board in that regard. Those supporting Calendar B wanted to allow students who hold summer jobs and the business community to have the advantage of additional days of tourism. Additional calendar recommendations discussed included changing parent conference days (with input from GCEA), changing the A floating day,@ and eliminating any designated A triggers@ for holidays to allow for more flexibility in making calendar changes based upon weather circumstances. Dr. Teets will recommend a calendar for Board action at the April 13, 2004 meeting.

Mr. Fink presented an overview of the Federal Awards Programs Single Audit Report ending June 30, 2003. He explained that the Board auditor covered essentially the same information when the general audit report was presented. There were no findings in the Single Audit, except for recommendation in the Food Service Department for a point-of-sale automated system and new accounting software. To address this, a Corrective Action Plan (which was distributed to Board members) will be submitted to the State along with the Audit.

Part IX - Instruction

Dr. McCartney presented the following policies which were introduced at the March Board meeting: P Board Policy 320 Philosophy

P Board Policy 323 Career and Technology Education Mission and Philosophy

P Board Policy 344.3 Promotion/Retention

P Board Policy 344.22 Parent-Teacher Conferences

P Board Policy 344.1 Test Security and Data Reporting

As there was no additional discussion, Dr. Teets recommended the approval of the policies. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the policies were unanimously approved as presented. Revised Administrative Procedures 343.91 End-of-the Year Instructional Activities, 344.31 Promotion /Retention, and 472.11b Automated External Defibrillator which were also reviewed at the March meeting will become effective as of this date, also.

Additionally, Dr. McCartney reviewed a change in each of the following:

P Administrative Procedure 344.11 Test Security and Data Reporting

P Administrative Procedure 341.41 Title I School Student Transfer Option

These two revised procedures will become effective as of this date.

Mrs. Lynn Bell, Director of Secondary Education, reported that consultation with both high school principals and input from various members of the instructional staff have resulted in choosing June 6, 2004 as the proposed date for commencement exercises this year. This date would allow seniors needing to complete the High School Assessments to fulfill this obligation and provide time to complete senior activities prior to the beginning of underclass exams. Dr. Teets recommended the Board approve June 6, 2004, as graduation date. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the date. Commencement ceremonies will be held at Northern High School beginning at 1:00 p.m. and at Southern High School beginning at 4:00 p.m.

Part XI - Board Concerns

Ms. Winter reported there was a Garrett County Association of Student Councils= meeting on Saturday, March 6, 2004, and that the members send their appreciation to the Board for funding provided to GCASC. She noted various events at the middle and high schools, and a planned trip for GCASC to attend a hockey game in Johnstown. Additionally, Ms. Winter asked for clarification of honors/merit science courses, noting similarity in difficulty of honors and merit classes. Dr. McCartney will take this into consideration as the staff reviews the Five-Year Curriculum Review chart.

Dr. Teets provided an update on the status of MSDE= s new proposal to link High School Assessments to the Maryland High School diploma, beginning with students entering the ninth grade in the fall of 2005. Discussion included the Passing Score Option and Combined Score Option by which the Diploma could be earned, the option for high school students with an Individualized Education Program (IEP) to earn a Certificate of Completion, timeline for required assessments, and other requirements. Dr. Teets will continue to update the Board as new information is available.

Dr. Teets noted he sent testimony to the Ways and Means Committee in support of HB 901 Geographical Cost of Education Index, which deals with the manner of calculation and distribution of additional State education funds to reflect regional differences in the cost of education.

Mr. Fink gave the Board opportunities to ask questions about and to discuss the Superintendent= s Proposed FY2005 Budget. The document had previously been presented to the Board of Education by the administrative staff in a public presentation of the Superintendent= s Budget on March 3, 2004, at Route Forty Elementary School. The FY2005 Budget supports implementation of the five-year Master Plan for Garrett County Schools and funds a 4% increase in salary for all personnel as per the second year of the negotiated three-year contracts. State revenue to help support the budget is projected to be $1,242,401 higher than last year due to the Thornton Commission Bridge to Excellence Funding. The Board asked questions in regard to how some programs were funded for next year and clarified where any staffing increases were included in the document. Dr. Teets recommended approval of the budget. Upon a motion by Mrs. Rawe to approve the Superintendent= s Proposed FY2005 Budget, and in effect, make it the Board= s Budget, and a second from Mrs. Collins, the Board unanimously approved the document. Mr. Raley expressed his appreciation to staff for their all their work on the budget.

Part XII - Public Comment

There was no public comment at this time.

Part XIII - Personnel Matters

Dr. Teets listed the following personnel recommendations:


  • Willard Skidmore, Custodian III, SH, eff. 4/1/04

  • Billie Jean Krupa, Secretary VI, NH, eff. 03/15/04

  • Tracy Brenneman, Instructional Assistant, NH, eff. 3/15/04


  • Jon C. Carpenter, Technology Education Teacher, SH, eff. 6/11/04


  • Dr. Donald Forrester, Director of Elementary Education, eff. 06/30/04

  • Tilden H. Wilt, Custodian III, SH, eff. 04/01/04

Sabbatical Leave for 2004-2005:

  • Dawn Panther, Health Teacher, SX, A portion of first semester necessary to complete internship for Master= s Degree in Counseling

Emergency Coaches:

  • Diana Ashby, Boys= Tennis Coach, SH, Step 1, $771

  • Kathy Johnson, Girls= Tennis Coach, Step 1, $771

  • Chris Metcalf, Assistant Softball Coach, SH, Step 1, $1,002

Transportation: Driver for Final Approval:

  • Tina Martin - for Route 28, Albertus Beeman

Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the personnel recommendations.

Part XIII - Recognition

Dr. Teets introduced Mrs. Lisa Bender, business teacher at Southern High School and advisor to the school= s Stock Market Team. Mrs. Bender explained that the Team, consisting of Michael Muenchow, Jimmy Hinebaugh, and Drew Taylor competed with 580 other teams from throughout the state and took first place. The group started with $100,000 and ended with $146,000 at the end of the ten-week game. (Drew Taylor and Michael Muenchow attended the Board meeting. Jimmy Hinebaugh was unable to attend.) Also, a group of sophomore girls finished in 27th place out of 581 teams statewide, and 2nd place in the regional high school division. (Team member Destiny Kitzmiller attended the Board meeting.) Prior to the start of the statewide competition, students attended lessons on the history of the stock market, its role in the U.S. economy, and principles of investing. Mr. Rob Sharps, a local stockbroker, visited the classroom to discuss investment strategies for short-term investors and lifelong investors. The students analyzed companies through fundamental and technical analysis, looked at quarterly reports, and watched the Federal Reserve actions during the ten-week game. Board members offered congratulations to Mrs. Bender and team members, offering encouragement and praise for their talents.

Dr. Teets then recognized Mrs. Bender for her second place standing as State Financial Teacher of the Year. Only three teachers are chosen to be honored for this award and Ms. Bender will receive $300 as runner-up, and an additional $200 from First United Bank and Trust. She was nominated by her principal, Tom Woods, in concert with the First United Bank. She and Bill Grant of First United attended the award reception on March 3, 2004. Dr. Teets and Board members expressed their gratitude to Mrs. Bender for her efforts on behalf of her students, and offered congratulations for her award.

Next, Dr. Teets recognized Mr. David Bender, social studies teacher at Southern High School. Two News Bowl teams in Mr. Bender= s classes recently placed among the top twenty in a national current events quiz contest. Mr. Bender explained that Bobbies Flying Buttresses achieved 1st place in the state of Maryland and 15th nationally, Joe= s Jiv= in Jesuits finished 2nd in Maryland and 19th nationally, and Calvin= s Predestined Rams were 3rd in Maryland. The Cumberland Times donated daily newspapers for students to use as they studied current events. After two months, September and October, the teams participated in answering fifty current events questions via the internet on a specific date. Attending the Board meeting to represent the News Bowl Teams were Ashley Hardesty, Chris Kelly, Chelsea LaRue, Melissa Ray, Sarah Rexroad, and Emily Smith. Board members and Dr. Teets offered congratulations to the students in attendance, those who could not attend, and Mr. Bender for their achievements, hard work and skill.

Board members expressed their appreciation to all the students and parents for taking the time to come to the meeting.

Mr. Woods, who accompanied Mr. and Mrs. Bender and the students to the meeting, noted that Mr. Bender was voted A Outstanding Teacher of the Year@ from their school. The Board congratulated Mr. Woods on his Service Learning Award.

Part XIV - Board Concerns, continued

Mr. Raley reviewed a memorandum from the Maryland Association of Boards of Education (MABE) asking for MABE officer and Board of Director nominations for 2004-2005. As Mrs. Collins is currently serving on the Executive Board, and noting that representatives may serve up to three consecutive one-year terms, she indicated she would be willing to serve another year. MABE will be contacted in this regard.

MABE will hold a special meeting on April 15, 2004 to consider the proposal before the State Board of Education to tie high school graduation to the passage of a series of high stakes tests. The meeting will be held at the Anne Arundel Board of Education. Board members were asked to contact the superintendent= s office prior to April 2 if they plan to attend this meeting.

Part XV - Adjournment

There being no further business, the meeting was adjourned by consensus at 7:55 p.m.

Part XVI - Information Items

In addition to the following information items, Board members received The Fact Book 2002-2003; Garrett County Chamber of Commerce 2004 Community Profile and Membership Directory; and the 2002-2003 Annual Report.

  1. February 2004 Attendance Bulletin
  2. Home & School Connection, March 2003
  3. The Scoop, March 2004
  4. MSDE News Release: State Publishes Booklet for Parents (02/10/04)
  5. MSDE News Release: MSDE/Division of Rehabilitation Services Invite Citizens to Public Meetings (02/23/04)
  6. MSDE News Release: State Board Approves Publishing Regulations That Could Tie the High School Assessments to Graduation (02/24/04)
  7. MSDE News Release: MSDE Partners with New Car & Truck Dealers Association . . . (02/25/04)
  8. MSDE News Release: MSDE Releases Schedule of Summer Centers (02/26/04)


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  April 13, 2004