Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 10, 2004




Oakland, Maryland 21550

Tuesday, February 10, 2004


Part I - Call to Order

Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mr. Rodney L. Durst, Vice President; Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:07 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics included an appointment, a retirement, a resignation, volunteer coaches and transportation staffing.

Part IV - Return to Public Session

Mr. Raley reconvened public session at 5:35 p.m. Student Board Member, Annie Winter joined the meeting at that time. Mr. Raley asked the assembly to observe a moment of silence which was followed by Ms. Winter leading the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Tentative Agenda was accepted with the addition of a professional leave request and noting the Yough Glades Elementary School Parent-Teacher Organization was unable to attend as planned.

Part VI - Announcements

C Dr. Teets attended the Thornton Rally in Annapolis on Monday, February 9, 2004. An estimated eight to twelve thousand people attended.

C The Master Plan Steering Committee will meet on February 25, 2004 at 7:00 p.m. in the Board Room.

C Bloomington School Science Fair will be held on February 13, 2004.

C Northern Middle School Science Fair was held today and will continue tomorrow, with judging at 6:30 to 8:00 p.m. tomorrow, February 11, 2004.

C The Director of Elementary Education, K-5, submitted Paige Quigley= s name as a potential representative on MPAC. Ms. Quigley is a president of the Accident Elementary Parent-Teacher Organization.

Part VII - Approval of Minutes

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Minutes of January 13, 2004 were approved with typographical correction.

Part VIII - Recognition of 2003 Christmas Card Designer

Dr. Teets introduced Miss Laci Slagle, senior at Northern Garrett High School who submitted the winning design for the Board= s 2003 Christmas Card which was sent to Board employees, each Maryland Superintendent, and various county and state agencies. Miss Slagle=s art teacher, Teresa Roberts was unable to attend. Accompanying Miss Slagle was her mother, Tracy Slagle. Board members expressed their appreciation for Miss Slagle= s design and talent as Dr. Teets presented her with a matted and framed version of her card design. Following graduation, Miss Slagle plans to attend Garrett College and study art education.

Part IX - Instruction

Dr. Phillip Lauver, Supervisor of Pupil Services, presented a report on Suspensions, Expulsions, and Health Related Exclusions - Maryland Public Schools - 2002-2003. In comparison to other Maryland counties, Garrett continues to have a low rate of suspensions which has decreased over the past ten years. Similar to other counties, Garrett continues to address the disproportionate number of suspensions of students with special education disabilities. Dr. Lauver noted staff has worked to provide many programs for the prevention of suspensions and intervention prior to suspensions. Additionally, he noted the local expulsion rate remains low compared to other Maryland counties. The Board thanked Dr. Lauver for his report.

Mrs. Lynn Bell, Director of Secondary Education 9-12, presented a draft Administrative Procedure 472.11b Automated External Defibrillator for the Board= s review. She noted that two AED= s have been purchased in partnership with the local health department and placed at the two high schools. Information from the state was used as a format to create the local procedure. Mrs. Bell explained the AED, which is to be used to treat persons who experience sudden cardiac arrest, will be monitored daily, with a daily record being kept of maintenance and use. Driver education students will also be trained to use the AED through their first aid classes. Mr. Raley expressed appreciation for the availability of the AED in the high schools as it had received positive reports in various journals.

Dr. McCartney, accompanied by Mrs. Bell, Dr. Donald Forrester, Director of Elementary Education, K-5, and Dr. Particia Mullinix, Coordinator of Research, Evaluation and Information reviewed the following policies and procedures:

P Board Policy 320 Philosophy

P Board Policy 323 Career and Technology Education Mission and Philosophy

P Administrative Procedure 343.91 End-of-the-Year Instructional Activities

P Board Policy 344.1 Test Security and Data Reporting

P Board Policy 344.22 Parent-Teacher Conferences

P Board Policy 344.3 Promotion/Retention

P Administrative Procedure 344.31 Promotion/Retention

It was noted the policies and procedures were revised to reflect current staff titles, and/or to reflect current language and programs. The policies will be an action item on the March agenda.

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the following Professional Leave and Travel requests were unanimously approved:

C National Art Education Convention, April 16-20, 2004, Denver CO (S. Pratt, SH)

C A Dynamic Classroom Assessment,@ March 25-27, 2004, Warwick RI (P. Mullinix, Central Office)

C National Association of Basketball Coaches Convention, April 1-5, 2004, San Antonio TX (P. Edwards and R. Opel, NH)

Part X - Administration

Dr. Teets updated the Board on the proposed annexation of Southern Garrett High and Dennett Road Elementary Schools into the town of Oakland. Oakland is proceeding with the necessary paperwork after receiving approval from the County Commission. Dr. Teets also reported that the Board attorney reviewed the proposal and offered no negative comments. Additionally, Dr. Teets noted the town of Mt. Lake Park has indicated a continued interest in the annexation of Yough Glades, Broad Ford and Southern Middle Schools.

Dr. Teets and Mr. Fink reviewed the proposed changes to the 2003-2004 School Calendar as a result of having missed seven school days as of February 3, 2004. The Calendar Committee met on February 4, 2003 and recommended the following:

C Having school on President= s Day, February 16, 2004

C Having school on Easter Monday, April 12, 2004

With school also being held on April 8 and 13, 2004, in accordance with School Calendar A Notes,@ the recommended changes would make the last day for students June 9 if no additional days of school are missed. Additional days missed will necessitate days being added in June. The committee also recommended that school not be held on Primary Election Day as six schools are used as polling places and traffic/parking concerns and safety issues would be a consideration.

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved amending the 2003-2004 School Calendar to include having school on February 16 and April 12, 2004. Mr. Fink noted the proposed 2004-2005 School Calendar will be an information item on the March agenda.

At this time the Board took a short break.

Part XI - Public Comment

There was no public comment at this time.

Part XII - Personnel Action

Dr. Teets listed the following personnel recommendations:


  • Linda Lewis, 4.5 hour/day Cafeteria Worker, CR,, eff. 02/02/04


  • Joan Lambert, German Teacher, SH, 37 years of service, eff. 02/01/04


  • Jessica Wilhelm, Secretary VI, NH, eff. at the end of the day on February 13, 2004

Transportation - Driver for Final Approval:

  •  Randy L. Kyle - for Lori Kyle, Routes 17 &18

  • Catherine M. McKenzie - for Eric Frantz, Route 86

  • Anita Gardner - for Wayne E. Collier, Inc.

Transportation - Assistant for Final Approval:

  • Clare E. Clark - for Alice Bittner, Inc., Route 19

Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the recommendations. Part XIII - Discussion with School Parent Involvement Groups

An invitation was given to each school by the Board for parent involvement groups to meet and discuss their activities and needs prior to finalizing the FY2005 budget. Ms. Cathy Johnson and Ms. Cheryl Skipper accepted the Board= s invitation to speak on behalf of the Southern Garrett High School Band Boosters. Ms. Johnson offered a report on the band= s expenses and activities, and expressed her appreciation for the Board= s support and funding. She noted the need to repair and purchase additional instruments, for providing specialized instruction for band sections, and for additional instructional time for band students at the middle school level. Mrs. Johnson spoke of the need for new uniforms as the current uniforms are seventeen years old, outdated and tattered. Additional discussion focused on fundraising efforts to meet expenses beyond what is supplied by the Board, County Fair booth fees and profits, bingo, Tournament of Bands and Autumn Glory events, .

Ms. Johnson then read a letter from Mr. Rodney Glotfelty, president of the Northern Garrett High School Band Boosters, containing similar requests as Southern= s. Mr. Glotfelty encouraged the administration to look at ways music programs can be supported at all levels, and to A particularly restore middle school instructional hours to their previous levels.@

Ms. Sheila Edwards, coordinator of the Tournament of Bands for the Southern High Band Boosters, joined the meeting at this time. She asked that the Board consider placing a lighting fixture or two at the end of the baseball field where band students, athletes and the public walk back to the school following practices and events. It was suggested to add a timer to the lighting if residents are bothered by night-time lighting. Additionally, Ms. Edwards expressed the need for a better microphone system to be used on the open fields, as the sound quality at events is very poor. Dr. Teets will follow up with these requests with the Director of Facilities, Maintenance and Operations. Mr. Raley suggested the principal could make these concerns a part of his budget request.

The Board noted they will take the Bands= requests under consideration, and thanked the Boosters for their time and efforts on behalf of the students.

Part XIV - Board Concerns

Ms. Winter presented the Student Board Member report, noting that the Garrett County Association of Students Councils is asking for $3,000 to be budgeted for transportation for the coming year as state-wide events are scheduled in Ocean City, Maryland. Ms. Winter explained that she and Steve Rounds will be participating in the Rotary Student Exchange Program for 2004-2005. Also, Steve Rounds is this year= s Student Page at the Maryland Legislature and is in Annapolis this week. Additionally, she reported the Special Education Olympics will be February 22-24, 2004, and gave an overview of upcoming events such as math competition, science fair, and eighth grade scheduling. Mr. Raley thanked her for her report, adding that the middle and high school student councils will be invited to the April 13, 2004 Board meeting.

Mr. Raley and Dr. Teets reported on their attendance at the Mt. Maryland PACE reception which was held on January 22-23, 2004 in Annapolis. Mr. Chuck Trautwein also attended the meeting where he provided a display promoting the summer Technology Camp. Generally, attendees felt the event was well attended and beneficial. The breakfast meeting is traditionally hosted by Garrett County.

On January 21, 2004, Mr. Raley, Mrs. Collins, and Dr. Teets attended the MABE Regional Forum in Frederick County. Mrs. Collins provided a summary of the meeting and its topic, Adequate Yearly Progress (AYP).

Mr. Raley asked that Board members who wish to attend the MABE Legislative Day Luncheon on March 3, 2004 contact the superintendent who will make arrangements.

Mr. Raley announced that MABE was requesting proposals for the mini-round sessions which will take place at their annual conference in Ocean City, September 29-October 1, 2004. The deadline for submissions is March 8.

Dr. Teets updated the Board on the state= s progress toward establishing a tiered diploma system which would be linked to successful completion of high school assessment tests. Mrs. Collins also asked that the Board give input on the subject prior to her meeting with the MABE Executive Board. Discussion centered on the state=s proposed tiered system, a local high school diploma, certificate of completion, use of composite assessment test score to award a diploma, and intervention plans. The Board felt more study was necessary before making such a change. Dr. Teets noted the county superintendents agree that a delay would be in order until more research and analysis is done prior to making the tests a graduation requirement. He also expected a change from the tiered to a simple diploma. Dr. Teets will have more information following the next PSSAM meeting.

Additional legislative issues discussed included Thornton funding, the slots bill and other sources of funding, and HB155 requiring State Board approval of local budgets which was amended out.

Discussion regarding the use of a consent agenda followed, with the Board agreeing that in certain instances, routine, similar items can be voted upon in one motion.

Part XV - Information Items

In addition to the following information items, Board members received the Student Education Planning Guide, 2004-2005; ASBO Matters, January 2004; and the Student Handbook: Rights, Responsibilities, and Discipline - Summer 2003:

  1. January 2004 Attendance Bulletin
  2. Home & School Connection, February 2003
  3. MSDE News Release: MD Received Fourth Straight A A@ in Standards and Accountability (1/14/04)
  4. MSDE News Release: Board of Public Works Approves School Construction Funding (1/29/04)


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  March 9, 2004