Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes December 9, 2003




Oakland, Maryland 21550

Tuesday, December 9, 2003


Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:12 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst, and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 4:15 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel items discussed included emergency coaches, a bus driver for deletion, and instructional assistants.

Part IV - Return to Public Session

Mrs. Sebold reconvened public session at 5:35 p.m. with all members present. Student Board member, Annie Winter joined the meeting at this time. The Reverend Mark Hickman, representing the Ministerial Association, offered a prayer followed by Ms. Winter leading the assembly in the Pledge to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Tentative Agenda was approved as drafted.

Part VI - Announcements

The following announcements were offered:

C Dan Taylor, music teacher at Dennett Road Elementary School, has published a musical, A Confi and the Magic Stones,@ which was chosen by the publishing company, Twin Sisters, to be included in a series of educational musicals. As a result, the play was chosen as the Teachers= Choice Award winner, a national award.

C The Master Plan was approved by the State Board. Dr. Teets recognized Dr. McCartney for her work leading this project.

C Various school Christmas program dates were listed.

C A play about Coretta Scott King will be presented at Northern Middle School through Manekin grant funds on January 9, 2003 at 2:15 p.m.

C Open House Invitation to see the new Election Board offices on Maryland Highway, Dec. 11, 2003, 10 a.m. to 2 p.m.

C A team from Northern Middle won third place out of thirty-two teams in the first Lego League Competition at the University of Pittsburgh. Chuck Trautwein and Carolyn Tice advised the team which won in the category of Best Engineered Robotic Design. Dr. Teets will ask Mr. Trautwein to attend a Board meeting to demonstrate the project. Southern Middle also had a team which was unable to attend the competition.

C Mrs. Sebold and Dr. Teets attended the A Our Story@ Economic Development Conference, sponsored by the Chamber of Commerce, on November 21, 2003.

C Mrs. Sebold and Dr. Teets joined several families at the Perkins Restaurant on November 10, 2003 as the families redeemed the Perkins Family of the Month Coupons they were awarded.

Part VII - Approval of Minutes of November 11, 2003

Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the November 11, 2003 Minutes were approved with the following additions/corrections: Part VIII, second paragraph, second sentence will read, A He then gave his speech which was presented during the county-wide Staff Development Day.@ ; Part XV, second paragraph, add the sentence, A Mr. Raley presided thereafter.@

Part VIII - General Audit Report

Mr. James Murray, CPA, of Rodeheaver & Associates, P.C., presented the Financial Report for the period ending June 30, 2003. He was joined by Mr. Fink; Ms. Judy Travis, Financial Secretary; and Mr. Scott Germain, Program Manager for Food and Nutrition Services. Mr. Murray explained that the report contained additional information from previous reports as it was based on the new reporting model, and in accordance with standards applicable to financial audits contained in Government Auditing Standards and generally accepted accounting principles. The Independent Auditors Report expressed an opinion on basic financial statements which are the responsibility of the Board= s management. Additionally, the report contained an analysis of individual school accounts which is not a required part of the basic financial statements.

The report recommended the need for Food Service to implement a point-of-sale system to automate the capturing and reporting of participation and income activity. An additional recommendation was to have department invoices forwarded directly to the central office by vendors to be matched to purchase orders and approved for payment. Additionally, the report recommended the Foods accounting software be adjusted to integrate accounts payable with inventory accounting, and suggested the central office staff conduct physical inventory counts independent of cafeteria staff.

Mr. Murray then reviewed the Management= s Discussion and Analysis section, prepared by Mr. Fink, which is required by the new reporting model. This section presents an objective analysis of the Board= s financial activities based on currently known facts, decisions, or conditions. Mr. Murray continued with a comprehensive overview of the basic financial statements, notes to these statements, and supplementary program information. He explained that capital improvement revenues are reported as income and expenses as depreciation.

Most of the school system=s total revenue was provided through County and State of Maryland taxpayers. County appropriations totaled $17,332,364 and State appropriations totaled $19,265,852, with the remainder financed with federal and miscellaneous revenues. Net assets shown in the Statement of Activities as of the end of the fiscal year, June 30, 2003 totaled $33,016,668. The Balance Sheet for the Current Expense Fund showed a total fund balance of $1,102,806. The Food Service Fund showed a balance of $447,428 as of June 30, 2003. In closing, Mr. Murray acknowledged Mr. Fink, Ms. Travis and financial department staff for their excellent and detailed management of board financial transactions.

Dr. Teets and the Board thanked Mr. Murray and his staff for their efforts, and Mr. Fink and his staff for their excellent work.

Part IX - Recognition of Administrators & Supervisors Association Scholarship Winner

Dr. Teets introduced Mr. Bill Ewing, assistant principal of Southern Middle School, who noted that the A&S Association initiated the annual award of a $500 scholarship in 2000 to encourage staff members desiring to pursue a certificate or advanced degree in administration. Mr. Ewing then introduced Jennifer Rankin, winner of the scholarship for 2003, referencing her accomplishments as a teacher at Northern Middle School. Ms. Rankin expressed her appreciation to the Association and reported she plans to acquire her Doctor= s degree in Organizational Leadership in the Spring of 2004. The Board congratulated Ms. Rankin and wished her well in her endeavors. In conclusion, Mr. Ewing presented to the Board a plaque with the A&S Scholarship winners= names engraved which will be placed in the Board room as a permanent record. Previous winners are Michelle Harman, Kurt Lear, and Deborah Brenneman.

Part X - Excellence for Minority Achievement Recognition 2003 Award Winner

Dr. Teets introduced Ms. Jennifer Kotulak, Supervisor of Special Education, who submitted the nomination of the Garrett Organization for the Handicapped (GOH) for this award. She noted that on November 4, 2003, GOH received an Excellence Chair Award through the Maryland State Department of Education Achievement Initiative for Maryland= s Minority Students. This award recognizes individuals and groups for their outstanding support and assistance to minority students. Ms. Kotulak introduced Ms. Alice Ann Ridder, GOH Board member, as she reviewed the contributions of GOH since 1977 on behalf of students with severe disabilities. Ms. Dorothy Leuba, President of GOH, was unable to attend. The Board offered congratulations and thanked Ms. Ridder and Ms. Kotulak for their efforts. Dr. Teets noted previous winners of this award were Mettiki and Westvaco.

Part XI - Public Comment

There was no public comment.

Part XII - Personnel Recommendations

Dr. Teets presented the following personnel recommendations:

*Emergency Coaches:

  • Robert Shaffer, Assistant Girls= Basketball Coach, NH

  • Donald Stemple, Head Girls= Basketball Coach, SH

  • Kelly Stewart, Head Girls= Track Coach, NH

*Transportation - Driver for Deletion:

  • Jeremy W. Fitzwater

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved the recommendations.

Part XIII - Instruction

Ms. Sherry Pinto, Coordinator of Staff Development and School Improvement, presented proposed changes to Board Policy 510.0 Professional Certification and Administrative Procedure 510.1 Professional Certification and Recertification. She explained that changes were made to comply with COMAR regulations. The policy will be an action item on the January 2004 agenda.

Dr. McCartney presented a request for Professional Leave and Travel for two teachers from Broad Ford Elementary to attend the Florida Educational Technology Conference in Orlando, January 20-24, 2004. She explained conference expenses would be funded through the Co-nect grant. Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Board unanimously approved the request.

At this time, the Board took a brief break and resumed session at 7:15 p.m.

Part XIV - Administration

Mr. Michael Sines, Director of Facilities, Maintenance and Operations, and Mr. Michael Gehr, architect with BMGM Architects, presented design documents for the Northern High School gym lobby and front wall. Mr. Sines noted that funds have been approved for systemic work on the front and rear exterior walls and that an appeal to the IAC will be presented on December 11, 2003, for the State portion of funding for the lobby. Plans are to have project bids back on the proposed projects by April 2004. Mr. Gehr and Mr. Sines reviewed the design plans which incorporate a new masonry and brick front wall to complement the math lab addition, plans to revamp the gym lobby and add ADA compliant restrooms, and install new windows and ventilators to insure improvement in energy efficiency. Board members thanked Mr. Gehr and Mr. Sines for their presentation.

Mr. Sines distributed the Bid Tabulation Form for the Northern High School ceiling replacement project, noting only one bid was submitted. The bid includes Type II acoustic ceiling tile, removal and disposal of existing grid and tile, and several cartons of maintenance stock. Dr. Teets recommended the contract be awarded to Penn Installation, Inc. in the amount of $56,255. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the bid award.

Dr. Teets; Mr. Art Refosco, Director of Transportation; and Dr. Phil Lauver, Supervisor of Pupil Services presented proposed revisions to Administrative Procedure 432.01 Garrett County Students Who May Attend Designated Allegany County Schools. Dr. Teets explained the revision was to update the procedure for existing schools and formalize the Board= s position regarding the attendance of Garrett County students (those residing in the Bloomington area only) in Allegany County with the pending closure of Westmar High School. He noted that all students finishing Bloomington school for the past two years have chosen to attend Southern High School. The Board discussed and reached consensus on the need to have the public, especially those persons affected by the proposed changes, made aware of the proposed changes. The Board would welcome public comment and input prior to initiating the revised procedure. Additionally, discussion was held relative to the legal implications. Dr. Teets noted he asked the Board attorney to review the proposed procedure and spoke with Valerie Cloutier in the Attorney General= s office. He will continue to research the law. Slight language changes in the procedure were suggested which Dr. Teets will consider and bring back to the January 2004 meeting. Part XV - Board Concerns

Ms. Winter presented the Student Board Member report, highlighting various school activities and functions. She also reported that she and Steve Rounds, senior at Northern High School, have been accepted to the Rotary Study Abroad Program for the next year.

Dr. Teets presented an update on the State= s progress toward developing regulations that would require high school students to pass the four High School Assessments before receiving a Maryland High School Diploma. He gave an account of his testimony before the State Board where he suggested alternative guidelines for receiving a diploma or certificate of completion. Extensive discussion ensued relative to the abilities of a broad range of students, the merit of a local diploma, IEP considerations, effects on graduation and dropout rates, and costs in time and funds for remediation and retaking the tests.

The Maryland Association of Boards of Education will hold a workshop on December 12, 2003 on A Evaluating the Superintendent.@

Dr. Teets and Mr. Raley plan to attend the Mt. Maryland PACE reception in Annapolis on January 22-23, 2004. Chuck Trautwein will also attend and provide a display from Garrett County.

Mrs. Sebold shared a letter from Richard Slutzky, Councilman in Harford County, who is investigating the possibility of changing their county to an elected Board and requests any relevant information from the Garrett County Board.

Mr. Raley initiated a discussion regarding the recently formed Parent Advisory Council (M-PAC), a statewide group that will advise the superintendent and State Board on parent involvement issues, questioning how representatives were appointed. He noted that no representatives were included from Western Maryland. Dr. Teets will call for information, and also discuss it at his superintendents= meeting.

Part XVI - Adjournment

There being no further discussion, the meeting was adjourned at 9:20 p.m.

Part XVII - Information Items

  1. November 2003 Attendance Bulletin
  2. Letter from R. Slutzky, Councilman, Harford County, dated 11/20/03
  3. MSDE Press Release: Five Friends of Maryland Education Named (11/10/03)
  4. MSDE Press Release: Schools Superintendent Grasmick Appoints State PTA President Esther Parker to Head Council (11/15/03)
  5. MSDE Press Release: First Statewide Parent Advisory Meeting Held in Baltimore County (11/20/03)
  6. MSDE Press Release: Six Maryland Schools Nominated for National Blue Ribbon Program (11/24/03)
  7. MSDE Press Release: Survey Estimates Costs Required to Bring Schools Up to Current Standards for New Construction (12/1/03)


________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:  January 13, 2004