Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 14, 2003



Oakland, Maryland 21550

Tuesday, October 14, 2003


Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:07 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Mr. Rodney L. Durst, associate member, arrived at 4:10 p.m.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel discussion included appointments, a resignation, leave without pay, emergency and volunteer coaches, and bus drivers.

Part IV - Reconvene in Public Session

Mrs. Sebold reconvened public session at 5:34 p.m. Student member Annie Winter joined the meeting at this time. The Reverend Mark Hickman, representing the Mt. Top Ministerial Association, offered a prayer, followed by Ms. Winter leading the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the agenda was unanimously approved with the following addition: Under Board Concerns, add National School Board Association Conference.

Part VI - Announcements

Announcements were as follows:

C Route Forty Elementary School Dedication Ceremony will be held on October 19, 2003 at 3:00 p.m.

C MSDE will conduct a Master Plan on-site review on October 28, 2003.

C Our Town Theater will host a presentation for the new teacher class on October 27, 2003, at 4:30 p.m.

C Students will be dismissed at noon on October 27, 2003.

C Daylight Savings Time will begin on October 26, 2003.

C Dr. Teets shared a calendar from the Maryland Association of Realtors, noting that two students from Kitzmiller Elementary School had their artwork chosen for the A Homes for All in 2004" Poster Contest. They are Brittany Scott for January 2004 and Caitlyn Virts for November 2004.

C Dr. Teets noted he received a response from Senator Hafer regarding his letter to state legislators for support of Thornton funding.

C Ms. April Slagle, science teacher at Northern High, will take her AP Environmental Science students to Costa Rica in June 2004.

C Dr. Teets reported the County Commissioners approved the Board= s Capital Improvement Program, as approved by the Board of Education at the September 9, 2003.

C Mrs. Sebold commended Sherry Pinto, Coordinator of Staff Development, for an excellent staff development program for all staff on September 26, 2003.

Additionally, Dr. Teets referred Board members to the October School Activities Calendar for dates of various fall festivals.

Part VII - Approval of Minutes

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of September 9, 2003 were unanimously approved as amended. In addition to editorial correction, amendments included the addition of A with a score of three or better.@ at the end of the second sentence, first full paragraph, page 3504; on page 3506, second sentence, change A would@ to A could@ and end the sentence with A as per No Child Left Behind federal regulations.@ ; and also on page 3506, Part XIII, sentence five, following A character education,@ add A whether county policy needs to be changed at this time,@.

Part VIII - Recognition of FFA Livestock and Agronomy Teams

Mrs. Sebold welcomed the students and advisors from Northern High School, and Mrs. Jo Ann Vent, Supervisor of Career Technology Education. Dr. Teets offered his congratulations and commented on their success.

Mr. Larry Deal, Advisor, introduced the following Agronomy Team members who won second place in state competition in Timonium, Maryland in April 2003: Lacey Berkebile, Tracy Bowman, and Randi Rodeheaver. Team member Kim Bowser was unable to attend the Board meeting due to another commitment. Mr. Deal explained that Lacey placed third in the state, and that Tracy placed twelfth. The students gave an overview of their competition experience.

Next, Mr. Deal introduced the members of the Livestock Judging Team: Becky Berkebile, Lacey Berkebile, Tracy Bowman, and Bridgette Welch, and Ann Ellis, the team= s Advisor. Mr. Deal explained that the team won first place in state level competition at the Howard County Fair Grounds on August 9, 2003. Additionally, he reported that each team member placed individually in the top ten in the state. Team members gave an overview of the competition, noting they were judged in two classes each for sheep, swine and beef. The Livestock Team plans to travel to national competition later this month in Louisville, Kentucky.

Mrs. Vent offered her congratulations as she asked the team to show their awards and commented on the fact that both teams are comprised of only female students. Mrs. Vent also thanked the advisors for their time and efforts on behalf of the students.

Part IX - Instruction

Mrs. Vent and Mrs. Ann Frantz, Case Manager, presented an overview of the 2003 Work-Based Learning survey results from data collected from site supervisors/employers regarding students in intern placements. Mrs. Frantz explained that the survey encompassed approximately forty Garrett County students in internship placements, excluding child care. Students are assigned a placement during the school day related to their career pathways. Data show the following overall ratings:

C Qualifications /Technical Skills: 99.7 % of the work-based learning students met or exceeded minimum job requirements at the time of employment/placement. (State 98%)

C Workplace Readiness Skills: 98.9% of the work-based learning students met or exceeded minimum job requirements for workplace readiness skills at the time of employment/placement. (State 97.5%)

C Skills for Success: 98.4% of the work-based learning students met or exceeded minimum job requirements for Skills for Success at the time of employment/placement. (State 97.9%)

C Learning New Skills: 99.7% of the work-based learning students learned new job skills with average or less than average instruction. (State 98.2%)

Mrs. Sebold thanked Mrs. Vent and Mrs. Frantz for their report.

Additionally, Mrs. Sebold commented on the excellence of the College Expo held on October 20, 2003.

Mrs. Vent presented a field trip request for the Northern High School Livestock Team to attend the National FFA Convention from October 28 - November 2, 2003. She explained that the FFA students raise their own money to fund the trip and that this would be their first time attending the national competition. Dr. Teets recommended Board approval of the request. Upon a motion by Mr. Raley, with a second from Mr. Durst, the Board unanimously approved the trip and wished the team success.

Mrs. Lynn Bell, Director of Secondary Education, 9-12, presented a field trip request for the Northern Garrett High School Band to attend band competition/performance/parade activities in Orlando, Florida , with the date to be scheduled between February 23 - March 25, 2004. The request is presented at this time so that students can begin fund raising activities. Traditionally, the band requests this trip every four years, and is usually scheduled over primary election day so that students have one day less out of school. Dr. Teets recommended approval of the field trip request. Discussion followed about the effects on student instruction while the band students are out of the school, time out of class instruction for band students, and the need to have principals assure that instruction proceed as usual at the school while band students are away from class. Dr. Teets noted these points will be passed on to the principal. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the field trip request.

Mrs. Bell presented the annual report of courses not being taught at Garrett County high schools this year due to lack of interest and enrollment in these courses. Mrs. Bell stated that, generally, enrollment of five to seven students is needed to offer a class. Ms. Winter suggested there would be interest if an AP Psychology class were offered, although the current report would suggest otherwise. Mrs. Bell will investigate this suggestion, and noted plans to offer a course in government/politics in the future.

Mrs. Bell presented Board Policy 953.0 Use of School Facilities which was previously reviewed by the Board. Discussion topics included parity of fees charged by the schools during Autumn Glory weekend versus fees charged by Fair Board; the Board= s relationship with the Chamber of Commerce relative to facility use; non-profit structure; which staff is required to be available/in charge during various activities (III.D); insurance needs of groups using school facilities; and liability issues (IV.I). Mr. Raley moved that Board Policy 953.0 be approved with the recommendation that the superintendent investigate the liability issue and that the issue be revisited by the Board at a future date. Mrs. Collins seconded the motion and the Board voted unanimously to approve Policy 953.0.

Mrs. Bell presented the Student Education Planning Guide 2004-2005 and reviewed the content areas: Preparing for Post Secondary Education, Graduation Requirements, Need-To-Know Information, College Credit Options, Course Descriptions, and Career Clusters and Pathways. Mrs. Sebold expressed her appreciation of the Guide and its range of information, especially page 5, Post-Secondary Planning. Various topics were discussed, including how the Freshman Seminar information was incorporated into the guide, how parents will perceive the guide, a way to insert space for elective options, ECAP class ranking parity with four-year students, and improvements to forms to clarify information. Mrs. Bell will take Board comments to the committee, and make changes as appropriate prior to reviewing the Guide with the Board in November.

Part X - Public Comment

There was no public comment at 7:40 p.m.

Part XI - Personnel Recommendations

Dr. Teets offered the following personnel recommendations:


  • Dianna Warnick, 5.5 hour/day Cafeteria Worker, DR, eff. 10/27/03

  • Lori Wilson, Instructional/Media Assistant, FV, eff. 11/03/03


  • Laura Tasker, 4 hour/day Cafeteria Worker, SX, eff. 10/10/03

Leave Without Pay:

  • Paula Streets, February 24 & 25, 2004

Emergency Coach:

  • Gary Grove, Assistant Boys Soccer Coach, SH


Drivers - Final Approval:

  • Ron R. Rounds for Genevieve Miller - Route 81

Deletion of Drivers:

  • William Stewart Bender

  • Arthur Wesley Childs

  • Loretta May Harding

  • Robert Harold Legeer

  • Carroll Lee Paugh

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the personnel recommendations.

At this time, the Board took a short break.

Part XII - Instruction, continued

Dr. Donald Forrester, Director of Elementary Education, provided an overview of the Health Advisory Committee Minutes of September 26, 2003 and the accompanying recommendations for approval of supplemental materials. The following materials will be on display for public review and comment prior to being an action item on the November 11, 2003 Board agenda:

C AIDS/STD= s Video (Marsh Media - No. 9212), recommended for grades 9-12 and middle school AIDS/STD health unit at the discretion of the teacher and in consideration of the maturity level of the students.

C What is AIDS? Video (ETR Associates), recommended for Grade 4 - AIDS Lesson

C Growing Up! For Boys (Marsh Media - No. 9212), recommended for grade five developmental lesson and seventh grade family life program

C Growing Up! For Girls Video (Marsh Media - No. 9211), recommended for grade five developmental lesson and seventh grade family life program.

Dr. Forrester also reported the committee reviewed the Maryland Adolescent Survey. It was also noted that the schools no longer use the DARE program, but instead are integrating the Garrett County Sheriff= s Department WINNERS program with approved drug prevention programs.

Dr. Forrester presented Board Policy 939 Public Charter Schools which was presented with its accompanying procedure for review at the September Board meeting. Dr. Teets recommended approval of the policy as it follows the state template. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the Policy 939.

Dr. Forrester then presented for information Board Policy 341.4 and Administrative Procedure 341.41 Title I Student Transfer Option. He explained the documents were guidelines necessary to comply with No Child Left Behind legislation, wherein the Board is required to allow parents to transfer their students to a higher performing school if the student= s current school has not made Adequate Yearly Progress (AYP) on the Maryland School Assessment for two consecutive years. The Board discussed implications of this requirement in regard to budget and transportation issues. The policy will be an action item in November prior to meeting the deadline for its submission to MSDE.

Next, Dr. Forrester presented Board Policy 341.5 and Administrative Procedure 341.51 Title I Supplemental Education Services which defines guidelines under which tutoring services will be offered to students attending a Title I school designated as being in School Improvement Status. A school that does not make AYP in one or more categories for three consecutive years is classified by MSDE to be in School Improvement Status (Year II, corrective action, or restructuring). This action would follow the Title I transfer option. This policy will be an action item on the November agenda.

Dr. McCartney presented the following two professional leave and travel requests:

C National Staff Development Conference (NSDC), Dec. 6-10, 2003, New Orleans, LA (Sherry Pinto, Coordinator of Staff Development and Dana McCauley, Principal of Crellin Elementary School)

C National Association of Biology Teachers Annual Meeting, Oct. 8-11, 2003, Portland, OR (Christa Knotts, teacher, Southern High School)

Dr. Teets recommended approval of the requests. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the professional leaves.

Dr. McCartney presented Board Policy 348.7 Leaving School for Curricular, Co-Curricular or Extra Curricular Events which was previously reviewed by the Board. Dr. McCartney noted the first paragraph emphasizes the need to ensure an appropriate balance between classroom-based and non-classroom-based activities to ensure maximum curriculum driven opportunities for teaching and learning to occur. Dr. Teets recommended approval. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved Policy 348.7.

Part XIII - Board Concerns

Ms. Annie Winter presented the Student Board member report, highlighting various activities at Northern Garrett High School, including a tree dedicated by A Best Buddies@ in memory of Ricky Fike, a student who passed away last year. Ms. Winter also asked about the possibility of having the SAT test offered locally more often. Dr. McCartney will ask Dr. Mullinix to check on this.

Mrs. Sebold offered a report on the Maryland Association of Boards of Education Annual Conference which was held in Ocean City on October 1-3, 2003. Dr. Teets, Ms. Winter, and all Board members except Mr. Raley attended workshops on various topics such as NCLB, AYP, legal issues, funding the A Bridge to Excellence@ act, and how High School Assessment testing may be tied to graduation. Attendees were urged to take their comments on HSA to the State Board of Education. Mrs. Sebold noted the need to give input as a Board on this issue, and mentioned discussions with Dr. Edward Root, president of the State Board who believes MABE should be more visible on this issue. Dr. Teets noted the issue will be on the PSSAM agenda.

Mrs. Sebold mentioned she received a letter from Senator Bob Kittleman who proposes that the prevailing wage factor be eliminated from the bid process.

Part XIV - Adjournment

There being no further business, the Board adjourned at 9:15 p.m.

Part XV - Information Items

In addition to the agenda information items listed below, Board members received the School Improvement Team and Site-Based Management Handbook and a faxed memo from MABE, dated October 23, 2003, regarding an upcoming local ethics conference:

  1. Capital Improvement Program, 2005-2013 (Board of Education Approved September 9, 2003)
  2. Field Trip to Costa Rica: AP Environmental Science Students, June 2003
  3. MSDE Press Release: Leak Named Vice Provost at University of Maryland (9/9/03)
  4. MSDE Press Release: State Hosts Delegation of South African Educators (9/17/03)
  5. MSDE Press Release: Hurricane Prompts State Board to Grant Waiver to 180-day Requirement (9/23/03)
  6. MSDE Press Release: Governor, State Superintendent Recognize Four Maryland Public Schools Named National No Child Left Behind Blue Ribbon Schools (9/25/03)
  7. Home & School Connection, October 2003


________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:  November 11, 2003