Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 9, 2003

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, September 9, 2003

___________

Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:07 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 4:08 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to discuss a student appeal decision. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel discussion included appointments, a retirement, a resignation, volunteer coaches, and bus route contract awards.

Part IV - Reconvene in Public Session

Mrs. Sebold reconvened public session at 5:35 p.m. Student member Annie Winter and County Commissioner Ernest Gregg joined the meeting at this time. The Reverend Mark Hickman, representing the Mt. Top Ministerial Association, offered a prayer, followed by Ms. Winter leading the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mr. Raley, seconded by Mrs. Collins, the agenda was unanimously approved with the following additions: Under Board Concerns, add plans for Route Forty Elementary School Dedication Ceremony, MABE Committee Assignments and LSA Report; under Instruction, add a professional leave request from Jodi Nichols, teacher at Broad Ford; under Information Items, add A MSDE: Understanding Adequate Yearly Progress (8/03), a memo from the State Superintendent regarding the phase-out of the Maryland Functional Testing Program (9/2/03), and A The Scoop@ newsletter (9/03).

Part VI - Announcements

Dr. Teets and Board members welcomed five educators from South Africa who were accompanied by Dr. Nancy Priselac, Special Assistant to the President of Garrett College, Professor and Coordinator of Mathematics, and Director of Distance Learning. Dr. Priselac introduced the educators who spoke briefly about their background in South Africa and travel to our area:

  • Lucy M. Kganyago, Mathematics Teacher

  • David M. Fransman, High School Principal

  • Thembi D. T. Cele, Math/Science Teacher

  • Masepe Harold Mokone, Math/Science Supervisor

  • Thembilizwe Hawker, Math/Science Advisor

Board members, Commissioner Gregg, Dr. McCartney and Dr. Teets also introduced themselves and gave an overview of their experience on the board and brief personal histories.

Announcements were as follows:

C Northern High School will host a reception on Thursday, September 11, 2003 for the Spanish exchange students sponsored by the Smith Family Foundation.

C No adults were enrolled in day classes in the Adult Career Technology Academy for this semester.

C Yough Glades, Dennett Road, and Broad Ford Elementary Schools received their pre-kindergarten validation.

C The Master Plan has been reviewed by commissioners who offered no additional suggestions or comments. The plan will be forwarded to MSDE for approval.

C Swan Meadow Harvest Sale: September 19, 2003, food sales beginning at 5:00 p.m., auction at 7:00 p.m.

C The Food and Nutrition Services department received an award from the state for acquiring the highest percentage of participation in the breakfast program.

C Staff Development Day: Thursday, October 9, 2003 at Northern High School for all staff.

C MABE Conference: October 1-3, 2003 in Ocean City. Dr. Teets and all Board members except Mr. Raley will attend.

C Mrs. Sebold, Mrs. Collins, Mrs. Rawe, Dr. Teets and Dr. McCartney will attend an AEMS Art Symposium at the Walters Art Museum on September 12, 2003.

C Teacher of the Year Gala will be held on October 10, 2003 at Martin= s West in Baltimore. Mr. Raley will represent the Board.

Part VII - Approval of Minutes

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of August 12, 2003 were unanimously approved with one correction: Part VI, eleventh announcement, replace A Northern High@ with A Northern Middle.@

Part VIII - Administration

Mr. Michael Sines, Director of Facilities, Maintenance and Operations, distributed a revised copy of the Capital Improvement Program (CIP) chart. He explained that the Interagency Committee indicated that decreased funding will necessitate pushing back several projects. Mr. Sines spoke of systemic repair needs of Northern High School, noting the complex staging and execution of the project to replace the front wall which is in disrepair due to severe water damage. Discussion included timeliness of the project, re-aligning the CIP to move the project to FY 2004, avoiding disruption during the school year, impact on lobby area, state input, safety issues, and cost factors. Additional discussion continued relative to the timeline for several other capital projects, antiquated buildings and safety, space configuration at Northern Middle, enrollment projections, future cost estimation, and state and local input. Dr. Teets recommended the Board approve the CIP with the following amendments: move Northern Middle planning to FY 2007 and construction to FY 2008, move Dennett Road Elementary project to begin in FY 2008, begin Northern High School lobby renovation in FY 2005. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board approved Dr. Teets= recommendation.

Dr. Teets asked the Board= s approval of the annexation of Southern Garrett High School by the Town of Mt. Lake Park, Maryland. He explained the Board had previously approved the annexation of Yough Glades and Dennett Road Elementary Schools by the town. At that time, Dr. Teets noted the annexation of Southern High was a possibility and the possible savings in water and sewer costs as a result of annexation of these schools. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

Part IX - Instruction

Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, gave a summary of the 2003 test results for students in Garrett County. She explained that 2003 was the first year of the Maryland School Assessment (MSA) testing which was done in grades three, five, eight and ten. (The MSA replaces the Maryland School Performance Assessment Program.) Garrett County schools met the annual measurable objective in attendance, graduation rate and reading for all students. On the reading assessment, the special education subgroup did not meet the annual measurable objective, therefore, the county did not meet the Annual Yearly Progress (AYP) in reading. Geometry scores were not yet received from the state so the AYP for mathematics has not been finalized. Neither county scores nor state scores met the annual yearly progress (AYP), as required by the No Child Left Behind Act. All students are tested and scored, with severely handicapped students being tested with IMAP assessments. Dr. McCartney noted the MSA aligns with the voluntary state curriculum and that improvement in measurable objectives is expected as the format becomes more familiar.

Dr. Mullinix also reviewed ACT and SAT scores, noting both were down slightly, although the ACT was slightly above the state and national levels. She also gave an overview of advanced placement test classes, noting 90% passing government/politics, 73% passing environmental science, 75% passing psychology, 88% passing English and 100% passing physics with a score of 3 or better.

Part X - Public Comment

There was no public comment at this time.

Part XI - Personnel Recommendations

At 7:30 p.m., Dr. Teets offered the following personnel recommendations:

Appointments:

  • Stephanie Pritt, Instructional Assistant, DR, eff. 09/29/03

  • Eugenia Cassidy, Cafeteria Manager II, DR, eff. 08/20/03

  • Amanda K. Green, 7 hr/day Cafeteria Assistant, DR, eff. 09/10/03

Retirement:

  • Frances Grove, Media/Instructional Assistant, FV, eff. 11/01/03

Resignation:

  • Wendy Friend, Instructional Assistant, DR, eff. 08/20/03

Transportation: Bus Route Contract Awards:

  • Sebold Trucking Inc., Route 11

  • Alan Birkby, Route 12

  • Wayne E. Collier Inc., Route 13

Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously approved the recommendations.

Mrs. Sebold called for a motion on a student appeal of the recommendation by the superintendent to place the student in alternative education classes. Mrs. Collins moved to uphold the superintendent= s decision in regard to the placement of the student in alternative education classes. Following a second by Mr. Durst, the Board unanimously approved the motion.

Part XII - Instruction, continued

Mrs. Lynn Bell, Director of Secondary Education, 9-12, presented the draft Mathematics Program of Studies - 9-12, originally approved in October 1997 and revised during a workshop this past summer. She noted modifications were made to align the program of studies with the MSA and No Child Left Behind Act requirements. She also reported the addition of a Consumer Math course to be offered in 2004. Discussion included the need to encourage students to take a fourth year of math. Dr. McCartney explained that students completing algebra in the middle school do not receive high school credit for algebra as is done in some other jurisdictions.

Mrs. Bell then presented the draft English Program of Studies - 9-12, approved in 1999 and revised at an English workshop in July 2003. She reviewed the format and noted curriculum alignment, noting that objectives stated in the regular curriculum and how detail is added to objectives in the merit and honors levels.

Mrs. Bell gave an overview of the Freshman Seminar Outline which is a pilot program for the 2003-2004 school year and the accompanying Program of Studies. The course is designed to assist students in making a smooth transition from middle to high school. The course will provide .5 credit when implemented in 2004-2005. The Board expressed its appreciation of the pilot program which could assist and advise students toward a successful high school experience.

Mrs. Bell noted the proposed English texts were on display for public review and that no written comments were received during that time. Dr. Teets recommended the approval of the proposed Prentice-Hall Literature & Grammar Handbook, and the Readers Handbook (Resource). Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the superintendent= s recommendation.

Dr. Donald Forrester, Director of Elementary Education, presented the draft Administrative Procedure 431.11 Student Selection Criteria and Procedural Guidelines for Determining Eligibility and Selection of Prekindergarten Students. He explained the state will no longer use the term EEEP which has been replaced with the term Prekindergarten for consistency across the state. All counties are now required to offer a four-year-old program to students determined to be at risk. Additionally, Dr. Forrester explained the collaborative efforts of the school system and Head Start to cover the expected need to provide up to 170 slots for prekindergarteners by 2007-2008. (There are currently 100 slots available through the Board= s program.) Board discussion focused on funding for the program, impact of unfunded mandates on the system, block grant management, and demographic changes. Mr. Raley stated, for the record, the need to A hold the state= s feet to the fire@ to fund these programs which are mandated by the state.

Dr. Forrester next presented the proposed new Administrative Procedure 615.1 Qualifications for Paraprofessionals. He explained this procedure is proposed to comply with a No Child Left Behind Act requirement that all teacher assistants in Title I schools pass one of the following criteria by January 8, 2006:

C Complete at least two years of study at an institution of higher education (equivalent to 48 semester hours); or

C Earned and hold an associate= s (or higher) degree; or

C Pass the ParaPro assessment developed by Educational Testing Service.

Dr. Forrester stated that last fall, eleven Garrett County assistants took and exceeded the cutoff scores on the ParaPro test. Additionally, it was noted that all newly employed Garrett County instructional assistants will be held to these standards, and that no assistants could be A grandfathered@ as per No Child Left Behind regulations.

Dr. Forrester presented the draft Board Policy 939 Public Charter Schools and Administrative Procedure 939.1 Application for a Public Charter School which outlines restrictions and gives guidelines for establishing a charter school. He explained that the policy and procedure is required by the state and, therefore, the format for the documents follows the state template. Discussion followed relative to the time and effort needed to guide an applicant through the process of creating a school and whether this process should have a fee attached. The policy will be an action item at the October Board meeting prior to its submission to the state by the deadline of November 4, 2003.

Part XIII - Board Concerns

Board members invited Mr. Gary Reichenbecher, Principal of Northern Garrett High School ,and Mr. Tom Woods, Principal of Southern Garrett High School, to join a discussion with them regarding the policy at their schools on academic dishonesty. Mrs. Collins led the discussion, focusing on consequences of cheating and consistency of policy for offenders at the high school level and across programs. Correspondence received on this subject was discussed as well as the principals= perspectives and expectations. Each principal reviewed consequences of cheating as outlined in the Student Handbook and each schools= code of conduct. Additional discussion focused on student perception of cheating, peer pressure on the cheater, the stigma of academic dishonesty, the teacher= s role in reporting an offense, character education, whether county policy needs to be changed at this time, and the need to re-emphasize to students and teachers to be aware of the problem. Mrs. Sebold thanked the principals for their input and taking the time to come to the meeting.

Part XIV - Instruction, continued

Dr. McCartney stated that the proposed middle school reading/language arts textbooks, Elements of Literature (Holt, Rinehart, and Winston), Elements of Language (Holt, Rinehart and Winston), Bridges to Literature (McDougal Littell), and Houghton Mifflin English, had been available for public review and comment since the August Board meeting, and that no comments were received. Dr. Teets recommended approval of the texts. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the recommendation.

Dr. McCartney reviewed the following professional leave and travel requests:

Origin of Structure in the Universe Course Sept. 25-28, 2003, Chicago IL (J. Hart - Hickory Env. Ed. Ctr.)
Co-necting to Kids 2003 Oct. 14-18, 2003, Atlanta GA (M. Neville, BR)
Closing the Gap Conference Oct. 15-19, 2003, Minneapolis MN (K. Kierstead, DR)
National Federation of Republic Women Education Summit Sept. 19-20, 2003, Salt Lake City, UT (J. Nichols, BR)

Dr. Teets recommended approval of the four requests. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

Mr. Durst left the meeting at 10:00 p.m.

Dr. McCartney presented an overview of draft Administrative Policy 348.7 and Administrative Procedure 348.75 Leaving School for Curricular, Co-Curricular and Extra-Curricular Activities. The policy will be an action item on the October agenda.

Part XV - Board Concerns, continued

Ms. Winter presented the student board member report, noting there are three foreign exchange students from Germany, Japan and France enrolled for this year, that Yesha Patel was named president of Northern High School Honor Society, and that the school year was beginning well. Following her report, Ms. Winter excused herself from the meeting to prepare for the next day= s classes.

Mrs. Sebold reviewed the MABE Leadership Advocacy Materials, A Support Full Funding for the Bridge to Excellence in Public Schools Act.@ Following discussion, it was decided that Dr. Teets would prepare a letter encouraging support of full funding which will be sent to Delegate George Edwards and Senator John Hafer.

In response to a memo from MABE for committee nominations for 2003-2004 committees, the following MABE Committee nominations were determined:

  • Budget & Planning Committee: James Raley

  • Legislative Committee: Rodney Durst

  • Federal Relations Network: James Raley

Dates established for the newly renovated Route Forty Elementary School are as follows:

  • Open House: Sunday, September 21, 2003 at 1-5:00 p.m.

  • Dedication Ceremony: Sunday, October 19, 2003 at 3:00 p.m.

Mrs. Collins gave a brief summary of the LSA meeting she attended on September 8, 2003, noting topics discussed included workers compensation relative to students on the worksite and charter schools.

Part XVI - Adjournment

There being no further business, the meeting was adjourned by consensus at 10:35 p.m.

Part XVII - Information Items

In addition to the agenda information items listed below, Board members received the current staff directory and the Hickory Environmental Education Center schedule for 2003-2004.

  1. MSDE Press Release: MD names finalists for 2004 Teacher of the Year - State winner to be announced October 10 (08/28/03)
  2. MSDE Press Release: State Board Refines Plans for High School Assessment - Board in December will Discuss Making HSA Passage a Graduation Requirement for Class of 2009 (08/26/03)
  3. MSDE Press Release: State Finds that Teacher Shortages Have Not Abated (08/27/03)
  4. MSDE Press Release: 2002 MD Adolescent Survey Shows Overall Downward Trend in Substance Abuse (08/27/03)
  5. MSDE Press Release: MD SAT scores up 2 points in verbal, math scores for African American students up 4 in verbal, 3 in math (08/26/03)
  6. MSDE Press Release: No MD Schools are Cited as Persistently Dangerous (08/20/03)
  7. MSDE Press Release: New Initiatives Strengthening Schools As Class Are Set To Begin (08/19/03)
  8. MSDE Press Release: State Releases List of Schools in Need of Improvement Under New Federal Law (08/18/03)
  9. MSDE Press Release: MD wins $195,000 grant to promote healthy eating, physical activity in schools (08/12/03)
  10. MSDE: Understanding Adequate Yearly Progress (8/03)
  11. Memo from the State Superintendent regarding the phase-out of the Maryland Functional Testing Program (9/2/03)
  12. A The Scoop@ newsletter (9/03)

 

________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:  October 14, 2003