Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 8, 2003

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, July 8, 2003

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Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:15 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

Mr. Lowell Leitzel, teacher at Southern Garrett High School, spoke on behalf of the volunteers in the education section of the Garrett County Fair concerning the need for Board of Education assistance with the student exhibit component of the Garrett County Fair. Mr. Leitzel explained that Mrs. Sebold and several staff members have volunteered their time over the past several years to coordinate the project. He encouraged the Board to become an official sponsor of the student exhibit component of the Fair in a manner similar to the Student Arts Fair, in which a coordinator for the project would be supported by the budget. Mr. Leitzel spoke of the importance of students displaying projects they have done during the year, and the ribbons and monetary awards they could receive. It was noted that Mr. Doug Gaither, principal of Broad Ford, has volunteered to coordinate the project this year. Dr. McCartney will meet with Mr. Gaither to assist in moving the planning process forward.

Mr. Leitzel also proposed to the Board a recognition program for teachers and other staff, such as a letter or pin to recognize each five years of service. The Board and Dr. Teets agreed that a recognition of career milestones would be beneficial and discussed methods by which this could be accomplished, perhaps in a system-wide manner. The Board thanked Mr. Leitzel for his suggestions.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 4:35 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel recommendations discussed included appointments, a retirement, resignations, emergency and volunteer coaches, bus driver deletions, bus contract transfers, and a contract for bus 70 route.

Part IV - Reconvene in Public Session

Mrs. Sebold reconvened public session at 5:35 p.m. Student member Annie Winter joined the meeting at this time. Mrs. Sebold asked that the assembly observe a moment of silence, following which Ms. Winter led the Pledge to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the agenda was unanimously approved as drafted.

Part VI - Announcements

Dr. Teets offered the following announcements:

C Technology Camp Open House at Dennett Road Elementary School will be held on Thursday, July 10, 2003 at 7:00 p.m. where students will be displaying their project models created with Lego Dactas and a multimedia slide show.

C The free breakfast program, Maryland Meals for Achievement (MMFA), budget has been cut statewide; however, the six current Garrett County schools (Bloomington, Crellin, Dennett Road, Friendsville, Kitzmiller and Northern Middle) will continue to participate.

C Southern High School hosted approximately 450 students, sophomores through seniors, from an eastern Illinois church group from June 27 through July 4, 2003. The students worked on sixty-six (66) houses in Garrett County through Community Action.

C The Cumberland Times-News printed an editorial regarding the letter sent to local businesses from the Advisory Committee on Education (ACE) requesting that prospective employers of high school students ask to see report cards during their job interviews to reinforce the relevance of school performance to workplace success.

The Board offered their appreciation to the Salem Children= s Trust and its staff, and congratulated them on their twenty-fifth anniversary which will be celebrated in September.

Dr. Teets recognized Lisa Drummond, representative and Co-Director of the Citizens Advisory Council for Special Education, who was present at the Board meeting.

Part VII - Approval of Minutes

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Minutes of June 10, 2003 were unanimously approved with the following correction: Page 3483, Part XVII, revise the last sentence of paragraph one to indicate the motion is by Mr. Raley.

Part VIII - Administration

Dr. Teets expressed his appreciation to Dr. McCartney for the excellent work she has shown coordinating the development of the Five Year Master Plan. Dr. McCartney highlighted revised pages and budget changes that were made to accommodate new state figures. The next step for the Master Plan will be a review by the County Commissioners prior to its submission to MSDE. Dr. Teets recommended approval of the Plan which was presented as information at the June Board meeting with the understanding that the federal budgets may need to be slightly revised as final allocations are received. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the superintendent= s recommendation.

A minor revision was made to Board Policy 200 Administration, Organizational Chart to place the Planetarium on the chart under the Hickory Environmental Educational Center. Dr. Teets recommended the Board approve this change which reflects the current supervisory and physical location of the facility. Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved the revised organizational chart.

Dr. Teets and Dr. Phil Lauver, Supervisor of Pupil Services, presented Board Policy 432.0 and Administrative Procedure 432.01 Garrett County Students Who May Attend Allegany County Schools which was revised to define transportation boundaries of students near Allegany County. The policy revision reflects the latest reference to The Annotated Code of Maryland. Procedure revision was made to update and revise the transportation boundaries and enrollment areas of Garrett County students in the Beall High School and Mt. Savage School, Bruce Middle (Westmar) School and Bloomington Attendance areas. Dr. Teets explained that the number of Garrett County students attending Allegany County schools is a third less than a few years ago. Extensive discussion among the Board and staff centered on the inclusion of main route access roads, clarifying the Finzel boundary area, securing an official list of roads from Garrett Central, state reporting requirements of students attending out-of-county schools, Allegany County= s consolidation plans, and legal aspects of the policy revision. The procedure will continue to be refined and brought back to the Board.

Part VIII - Instruction

Dr. Lauver gave an overview of the draft Student Handbook - Rights, Responsibilities, and Discipline, Summer 2003 noting no major revisions were made by the committee comprised of principals and teachers. Dr. Lauver noted a proposed change to Attendance Code 13 (which would reserve this code for half or full days of absence only, not for individual periods of school) which the committee drafted to address students who habitually miss the afternoon school period immediately after lunch. Board members shared their concerns of how this would affect the attendance records of students who legitimately used the one-period Code 13 and asked that Dr. Lauver reconsider the wording of this revision. Additional concerns were expressed about the discretionary powers of the principal when invoking required suspensions. Dr. Lauver noted that additional revisions will be made to the Student Handbook which will be an action item on the August 12, 2003 agenda. The Handbook will then be printed and ready to distribute to students and parents for the 2003-2004 school year. Mrs. Sebold thanked Dr. Lauver for his presentation.

Part IX - Public Comment

There was no public comment at this time.

Part X - Personnel Recommendations

Dr. Teets recommended the following personnel for approval:

Appointments:

  •  Jon Carpenter, Technology Education Teacher, SH, eff. 8/20/03

  • Dara A. McGettigan, Elementary Teacher, YG, eff. 8/20/03

  • Bridget Miller, Elementary Teacher, KZ, eff. 8/20/03

  • Christa A. Knotts, Science Teacher, SH, eff. 8/20/03

  • Richard M. Lewis, Computer Science Teacher, NH, eff. 08/20/03

  • Kelley J. Beavers-Davis, Guidance Counselor, SH, eff. 08/13/03

Retirement:

  • Tony Talerico, Electronics Teacher, NH, eff. 07/01/03

Resignation:

  • Denise Hartman, English Teacher, SH, eff. 07/01/03

  • Deborah Mark, .5 Nursing Assistant, AC, eff. 07/01/03

  • Brenda Miller, 4 hour per day Cafeteria Worker, SX, eff. 06/17/03

Emergency Coaches:

  • Matt Acenowr, Assistant Band Director, NH

  • Robert Bonser, Head Boys= Soccer Coach, SH

  • Jeff Friend, Golf Coach, SH

  • Jon Houser, Assistant Football Coach, NH

  • Lynn Lais, Girls= Head Soccer Coach

  • Sara Nawrot, Assistant Girls= Soccer Coach, SH

  • Ron Petrella, Head Girls= Soccer Coach, SH

  • Mike Wilburn, Assistant Football Coach, SH

Transportation: Driver Deletion:

  • Glenn Frazee - didn= t complete inservice training

  • Lawrence Sines

Bus Contract Transfers:

  • Bus 09 W.G. Wassell, Inc. to Kevin Blaine Wassell

  • Bus 83 Patience Fitzwater to Thomas Allen Fitzwater

  • Contract for Bus 70 Bumble Bee Area Route: Wayne E. Collier, Inc.

Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the superintendent= s recommendations.

At this time, the Board took a short break.

Part XI - Instruction, continued

Mrs. Sebold recognized Mrs. Lynn Bell, Director of Secondary Education 9-12, Mr. Joseph Winters, past Coordinator of Hickory Environmental Education Center, and Mr. Bruce Taliaferro, current Coordinator of Hickory who presented the following draft policies and procedures relative to Hickory:

-- Policy 173.32 Hickory Environmental Education Center - Advisory Committee

-- Procedure 173.32a Hickory Environmental Education Center - Advisory Committee

-- Policy 173.321 Use of Camp Hickory

-- Policy 723.5 Hickory Environmental Education Center Fee Structure

-- Procedure 723.51 Hickory Environmental Education Center - Use Agreement

-- Policy 832.4 Policy Denying Access to School Building and Grounds

-- Procedure 855.222 Hickory Field Trip Buses

-- Board Policy 953.0 Use of School Facilities

Mrs. Bell noted that revisions were begun last April with input from staff to include the planetarium facility where appropriate, to correct titles, to clarify use of the facility by other groups, and to update the fee structure and bus rotation. Board discussion included the need for an annual report by the Hickory Advisory Committee, definition of A outside groups,@ clarification of planetarium facility and program use in relation to fee structure, use of collected fees, and use of school facilities, generally. Mrs. Bell indicated the Board= s suggestions would be reviewed with the committee and the revised policies and procedures will be returned to the August meeting. Mrs. Sebold thanked the presenters for their time and efforts.

Mrs. Bell then presented a follow-up report from the Extra-Curricular Committee. She noted that Board Policy 347.7 Curricular, Co-Curricular, and Extra-Curricular Activities, page 2 of 9, was revised to allow the most recent grades to be used to determine student participation in extra-curricular activities. Policy 347.7 will be an action item on the August agenda. Mrs. Bell also noted the policy change would be reflected in the Extra-Curricular Handbook, page 2 of 24. Additionally, Mrs. Bell reviewed the draft Rules of Conduct and Training portion of the Extra-Curricular Handbook. These changes would be finalized following Board action on the policy and Student Handbook. Mrs. Sebold thanked Mrs. Bell for her presentation.

Mrs. Bell reviewed the Health Education supplemental materials which were presented to the Board at the June meeting and were available for public review and comment (there were none). Dr. Teets recommended the Board= s approval. Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously approved the use of the Anatomical Chart regarding Sexually Transmitted Diseases as a visual aid in grades 9 and 11 Family Life classes, and the inclusion of Sharon Rounds, R.N. to assist and supplement the current approved Health Department resource personnel in these classes.

Mrs. Bell provided an update of the Adult Career and Technology Academy (ACTA). Instruction for adults during evening and future day programs has been developed and is being implemented in a collaborative effort between Garrett College and the Garrett County Board of Education. An evening masonry program was successfully piloted for eight adults at Southern Garrett High School during the spring. Future plans have been discussed to increase the evening offerings at both ends of the county beginning in the fall. Proposed classes include Masonry, Keyboarding/ Introduction to Computers, Machine Tool I and Residential Wiring at Northern High and Cooking, Blue Print Reading and Machine Tool I opportunities planned at Southern High. A day program will be advertised for adult student enrollment beginning in August. Central office and building administrators identified class openings for adult enrollment after schools had met the needs and schedule requests of high school students. Prior to adult participation in the day program, Garrett College students will be reviewed and approved by the Board of Education school-based administrators. Dr. Teets added that the partnership is innovative for Maryland and he is looking forward to providing additional support for adult learners both during the school day and through evening classes.

Dr. McCartney presented Administrative Procedure 431.41 Immunization Requirements, noting its revision to include the phrase A following date of entry@ following A These immunizations must be received within 20 calendar days . . .@ .

Dr. McCartney reviewed the Maryland Department of Health and Mental Hygiene Blood Lead Testing Certificate and parent/Guardian Letter. The blood lead testing is a new requirement for Pre-Kindergarten through Grade 2 students in certain targeted areas, i.e., areas with older homes B all Garrett County zip codes except for the McHenry area. The letter to parent/guardian also notes that a list of students who have not complied with this regulation will be forwarded to the local Health Department. As a positive test could mean an impairment of abilities, the Health Department has procedures to follow in that regard.

Dr. McCartney presented a request for Professional Leave and Travel for Doug Gaither, principal of Broad Ford Elementary School, and Suzanne Sincell, Curriculum Coordinator, to attend the A Guided Reading the Four-Blocks Way@ Presentation in Cleveland, Ohio on July 28-29, 2003. Dr. Teets recommended approval of the travel request. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the trip.

Part XII - Board Concerns

Dr. Teets recommended approval of the revised Board Policy 101 Student Member to the Board of Education which included the following additional sentence: A Following the student member= s term with the Board of Education, the student shall be given the opportunity to serve on the Advisory Committee on Education while enrolled in Garrett County schools.@ Following discussion the Board suggested the first sentence under Selection Criteria be amended to read: A The term of the student member shall be limited to one year and begins July 1.@ Upon a motion by Mr. Durst to accept the policy with both amendments, seconded by Mrs. Rawe, the Board unanimously approved the revised policy.

Mrs. Sebold, Mr. Raley, Mrs. Collins and Dr. Teets gave a brief report on their attendance at the MABE Leadership Conference which was held June 19-20, 2003 at the Holiday Inn in Cumberland, Maryland.

Part XIII - Adjournment

There being no further business, the meeting was adjourned at 10:00 p.m.

Part XIV - Information Items

In addition to information items listed on the agenda, Board members received the Approved Operating Budget - Fiscal year 2004, 2003 MABE Annual Conference Information (06/30/03), Memorandum re Pay Dates from the Financial Secretary (07/08/03), the Hickory Environmental Education Center Summer Schedule, and a letter from two parents in appreciation of Gary Reichenbecher, principal of Northern High School:

  1. June 2003 Attendance Bulletin
  2. MSDE Media Release: New Guidelines Announced for Free and Reduced-Price School Meals (7/1/03)
  3. MSDE Media Release: Federal Funds Available for Child and Adult Day Care Meals (7/1/03)
  4. MSDE Media Release: State Superintendent to Address National Media Literacy Conference (6/25/03)
  5. MSDE Media Release: MSDE Takes Home Two Awards for Outreach Programs . . . (6/20/03)
________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   August 12, 2003