Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 13, 2003

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, May 13, 2003

___________

Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 4:08 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools. Mr. Ernest Gregg, County Commissioner was also present.

Part II - Public Comment

There was no public comment.

Part III - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Commissioner Gregg; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included recommended appointments, a retirement and bus assistant.

Part IV - Reconvene in Public Session

The Board reconvened at 6:00 p.m. Student Board member Sara DiSimone joined the meeting at this time. Mrs. Sebold asked for a moment of silence, after which Ms. DiSimone led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mr. Raley, with a second by Mrs. Collins, the Agenda was unanimously accepted with a correction to list Grantsville Elementary as the school where Mike Warne teaches.

Part VI - Announcements

The following announcements were offered:

C May 26, 2003: Memorial Day Celebration at Kitzmiller Elementary School at 1:00 p.m.

C May 30, 2003: Excellence Fair, Variety Show, and Spelling Bee at Kitzmiller Elementary School at 6:00 p.m.

C May 29, 2003: High School Success Night at Northern High School at 6:00 p.m.

C June 3, 2003: Middle School Success Night at Southern Middle School at 6:00 p.m.

C June 11, 2003: Swan Meadow Graduation at 7:00 p.m. at the Pleasant Valley Community Center

C Dr. Teets, on behalf of participating Board of Education staff, challenged Don Battista and participating hospital staff in competition for walking and aerobic activities in the Wellness Challenge, A The Great Escape 2003.@ The Board of Education won the competition with a total of 26,114 miles walked, prorated to 9,923 vs. 8,527 for hospital staff. The hospital will provide a $500 scholarship to each of the high schools for students entering the medical field.

C Southern High School= s Best Buddies Program was selected as the best program in Western Maryland.

C May 21, 2003: Teacher of the Year Luncheon in Baltimore: Garrett County= s Teacher of the Year for 2003-2004 is Richard Stephens of Kitzmiller Elementary School

C Southern High= s Band Concert is being held tonight, May 11, 2003 at 8:00 p.m.

C The Bio-Lab is at Southern High School this week. It was stationed at Northern High last week.

C May 15, 2003: Dennett Road Excellence Fair, 5-7:00 p.m.

C May 15, 2003: Northern High School Prom

C May 19, 2003: Grantsville Elementary= s Spring Concert at 7:00 p.m.

C May 23, 2003: Accident Elementary= s Spring Fling and Concert, 5-8:00 p.m.

C May 29, 2003: Northern High Awards Ceremony at 1:30 p.m.

Part VII - Approval of Minutes

Upon a motion by Mrs. Rawe, with a second by Mr. Raley, the Minutes of April 8, 2003 were unanimously approved with typographical corrections and a correction to the list of Northern High School Student Council representatives attending the April meeting.

Mrs. Sebold asked for an update about the possibility of refunds from the cancellation of the Garrett County Association of Student Councils= convention.

Part VIII - Recognition

Mr. Chuck Trautwein, Computer Resource Teacher, presented the following two individuals who received awards from the Maryland Instructional Computers Coordinators Association (MICCA):

C Mike Warne, Grantsville Elementary School 2003 Outstanding Technology-Using Educator for Garrett County

C Mark Ravenscroft, Southern Middle School: 2003 Outstanding Technology Leader in Education for Garrett County

Mr. Trautwein gave a brief background of the MICCA organization and awards, noting both recipients were honored at a recognition ceremony at the Baltimore Convention Center on March 19-20, 2003. Mr. Trautwein gave highlights of each teacher= s contributions to technology use in their respective schools, and praised them for their initiative and extra efforts. Mrs. Linda Buckel, principal of Grantsville Elementary School noted Mr. Warne was an A invaluable asset@ to the school. Mr. Trautwein and Mr. Warne described Grantsville Elementary= s morning news program, spearheaded by Mr. Warne, explaining it is produced and presented by the students, with every student in grades three through five having a turn at being an announcer during the year. Mr. Trautwein continued with an outline of Mr. Ravenscroft= s technology involvement. He noted Mr. Ravenscroft was a 2000 Technology Academy Fellow and remains involved in that program in addition to heading workshops and giving many hours to his school technology development. Dr. Teets and Board members congratulated both teachers and expressed appreciation for their talents. Mr. Ravenscroft and Mr. Warne= s name will be added to the plaque honoring Computer Teachers of the Year which hangs in the Board room.

Part IX - Administration

Mrs. Sebold thanked Mr. Mike Sines, Director of Facilities, Maintenance and Operations for arranging the meeting and lunch with David Lever, Executive Director of the Inter-Agency Committee (IAC), staff and three commissioners on Friday, May 9, 2003. The group toured Route Forty Elementary, Northern Middle, Northern High, Southern High and Dennett Road Elementary Schools. All in attendance agreed it was a productive day.

Dr. Teets recommended Board approval of the one bid proposal submitted to construct a new Greenhouse at Northern High School. Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved the bid award to Ludy Greenhouse Manufacturing Corporation in the amount of $108,157.00. Mr. Sines noted he will use a combination of board staff and other contracts to provide site preparation, concrete construction and demolition of existing equipment.

Mr. Sines presented the two bids submitted to provide a new closed deck bleacher system for the home football field area at Southern High School. Dr. Teets recommended the Board approve the lower bid submitted by Taylor Supply Company in the amount of $101,000. Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved the superintendent= s recommendation. Plans are to use other contracts to complete the demolition of the existing bleachers and install an asphalt base prior to installation of the new system.

Mr. Sines noted two bids were submitted to replace the roof on the M&T Bank portion of the administrative office for the Board of Education. Dr. Teets recommended the Board approve the base bid from Hite Associates in the amount of $27,400.00. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the superintendent= s recommendation.

Mr. Sines reviewed the two bids submitted for roof supplies to be used by Board staff to repair the roof edges at Northern High School. Dr. Teets recommended approval of the base bid award from TREMCO, Inc. in the amount of $30,762.50. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

Mrs. Sebold mentioned these are local funds and thanked Commissioner Gregg for supporting these projects.

Mr. Sines reviewed the Educational Facilities Master Plan (EFMP) which will be an action item at the June meeting prior to its submission to MSDE by July 2003. He gave a brief overview of the six basic areas of the notebook, highlighting changes and additions. Discussion topics included the inventory update and reporting required, projected enrollment figures and analysis, the average age of Board of Education buildings being thirty-five years, the critical need to evaluate needs of aging buildings in the Capital Improvement Program, and the effect of State Rated Capacity (SRC) formula as a factor in long range facility planning. Following discussion, the Board requested Mr. Sines to add clarification to page 78, A An Analysis of Facility Utilization and Needs@ to reflect the various issues which would be factors in addition to the SRC in facility needs analysis. Additional discussion centered on air conditioning in schools, bi-annual state rating of facilities, and the occasional rain penetration of the front wall at Northern High School.

Commissioner Gregg left the meeting at 7:15 p.m.

Mr. Sines presented the Comprehensive Maintenance Plan for Educational Facilities of Garrett County (CMP), explaining it is a sub-set of plans required annually by the IAC. He explained the report identifies all aspects of the maintenance program, including completed and planned projects. The CMP will be brought back to the June meeting for Board action prior to its submission to the IAC.

Upon a request from Dr. Teets for an update, Mr. Sines reported that Route Forty Elementary School is still on schedule despite the need for some repairs following winter snowstorms. He noted the curbing was heavily damaged . The modular classrooms are to be removed on June 20 with a target date for renovation completion on August 12, 2003.

Dr. Teets and Board members thanked Mr. Sines for his presentations.

Part X - Public Comment

There was no public comment at this time.

Part XI - Instruction

Ms. Jennifer Kotulak reviewed the Special Education Staffing Plan which was an information item at the May meeting. Dr. Teets recommended its approval. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Plan for FY 2004.

Part XII - Personnel Recommendations

Dr. Teets recommended approval of the following personnel items:

Appointments:

  • James Maddy, Assistant Principal, NH, eff. 08/06/03

  • Sherry L. Pinto, Coordinator of Staff Development and School Improvement, Central Office, eff. 07/01/03

  • Margarette Upole, Cafeteria Assistant, NH, eff. 08/22/03

  • Rebecca Kenyon, Science Teacher, NX, eff. 08/20/03

  • Tammy L. Savage, Cafeteria Assistant Person-in-Charge, FV, eff. 08/21/03

Retirements:

  • Irene Sigel, Teacher, Dennett Road Elementary School, eff. July 1, 2003

  • Norma Bowman, Cafeteria PIC, Friendsville Elementary School, eff. July 1, 2003

Transportation:

  • Catherine McKenzie, Bus Assistant

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the personnel recommendations.

Mr. Raley took this opportunity to express his gratitude to Mrs. Irene Sigel, who was in attendance, for her many years of service not only in the classroom, but as a representative of the employee bargaining groups. Dr. Teets and Board members offered their congratulations on her upcoming retirement and their appreciation of her years of service, as well.

Part XIII - Instruction, continued

Dr. McCartney reviewed Administrative Policy 347.31 Selection of Text/Media Policy which was presented as information at the May meeting, noting there were no additional changes. Dr. Teets recommended approval of the policy which was revised to align with COMAR guidelines. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the policy.

Dr. McCartney and Ms. Kotulak presented their request for Professional Leave and Travel to the High Schools That Work - 17th Annual Staff Development Conference in Nashville, Tennessee on July 10-13, 2003, where they will present their program, A A New View: Instructional Walk Throughs That Focus on School Improvement.@ Dr. Teets recommended approval of the travel request. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

Ms. Randee Craig, Coordinator of Staff Development and School Improvement, presented a report on the Summer Literacy Project which is co-sponsored by the Garrett County Public Schools, Garrett Reading Council, and the Ruth Enlow Libraries. Ms. Craig noted that the project, which is funded by a $1,500 grant from the Foundation for Education in Rural Maryland and a $500 grant from WalMart, will encourage students and families to read during the summer. The book to be given to fifth graders transitioning to sixth grade is Because of Winn-Dixie by Kate DiCamilla and the book for eighth graders transitioning to ninth grade is The Westing Game by Ellen Raskin. Support will be provided through A book talk@ sessions held at the five public libraries this summer. Mrs. Sebold added she hopes this will become an annual project.

Part XIV -. Board Concerns

Mrs. Sebold expressed her appreciation to Ms. DiSimone for her input and cooperation as Student Board Member during the past year.

At this time, Mrs. Sebold called for a motion to appoint a Student Board Member for the 2003-2004 school year. Mr. Raley moved to name Annie Winter of Northern High School as the Student Board Member for the coming school year. Upon a second by Mrs. Rawe, the Board unanimously approved Annie Winter. Ms. DiSimone will serve as alternate for the coming year.

Ms. DiSimone thanked the Board for the past year. The Board asked her to consider also becoming a member of the Advisory Committee on Education. Dr. Teets will follow up.

The Maryland Association of Boards of Education (MABE) annually requests the assistance of local boards in securing gifts to be awarded at their Annual Conference. This year= s conference will be held in Ocean City, Maryland, October 1-3, 2003. Mr. Raley, Mrs. Collins and Mrs. Rawe will assist MABE in this project.

The Board reviewed MABE= s request for nominations for the Charles W. Willis Award which will be presented at the conference in Ocean City.

The Board reviewed MABE= s scheduled regional meetings to assist counties in meeting the State= s Bridge to Excellence Comprehensive Master Plan requirements which must be submitted to MSDE by August 2003. According to the letter from MABE dated May 2, 2003, meetings are designed to provide an opportunity for county officials, schools boards and superintendents to come together to discuss the planning process and their roles in developing the Master Plan. Mr. Raley and Dr. Teets plan to attend the meeting and will see if a county commissioner can attend.

Mrs. Collins provided a report on the recent LSA meeting, noting that John Woolums from MABE reviewed the legislative year.

Additionally, Mrs. Collins reported on the MABE Executive Committee meeting, distributing copies of a letter from Marilyn Maultsby regarding high school assessment and a summary of the recent Maryland legislative session.

Mr. Durst left the meeting at 8:25 p.m. to attend his daughter= s band concert at Southern High School.

Mrs. Sebold, Mr. Raley, Mrs. Collins and Dr. Teets will attend the MABE Summer Leadership Conference which will be held on June 19-20, 2003 at the Holiday Inn in Cumberland.

Dr. Teets gave a budget allocation update with figures released today by the county commissioners showing the Board of Education will receive approximately $1.8 million dollars increase over last year= s budget and funding for capital projects. Dr. Teets and the Board expressed their gratitude to the commissioners for their support of education in Garrett County.

Dr. Teets gave a brief report on the annual AASA conference on April 30 - May 5, 2003 which he attended in his capacity as president of the Public School Superintendents= Association of Maryland (PSSAM).

Part XV - Part XV- Adjournment

By consensus, the Board adjourned at 8:35 p.m.

Part XVI - Information Items

In addition to the following items, Board members received copies of the 2002 Maryland School Performance Report and its supplement, Great Expectations, State of Education 2003:

  1. April 2003 Attendance Bulletin
  2. Home & School Connection, May 2003
  3. MSDE Press Release: State Adds New Supplemental Educational Service Providers (4/14/03)
  4. MSDE Media Alert: State Schools Superintendent to Address Ready At Five Symposium (4/22/03)
  5. MSDE Press Release: MSDE Launches New Hearing Aid Loan Bank Program (4/23/03)
  6. MSDE Press Release: Lt. Governor Steele, State Superintendent Grasmick Kick Off Teacher Appreciation Week at Rodgers Forge Elementary (5/2/03)

 

________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   June 10, 2003