Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes April 8, 2003

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, April 8, 2003

___________

Part I - Call to Order

Mrs. Charlotte Sebold, President of the Garrett County Board of Education, called the meeting to order at 3:07 p.m. Members in attendance included Mr. James M. Raley, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mrs. Camilla Rawe, associate members; and Dr. Wendell Teets, Superintendent of Schools. Ms. Sara DiSimone, student Board member and Commissioner Ernest Gregg were also present.

Part II - Annual Student Council Presentation

Dr. Teets announced that the representatives and advisors of Northern and Southern Middle Schools were unable to accept the Board= s invitation to attend this meeting. Advisors are Sharon Settle at Northern Middle and Nancy Pagenhardt and Dawn Panther at Southern Middle School.

Mrs. Sebold welcomed Michelle Harman, advisor to Northern High School Student Council, who introduced the council members Amanda Frantz, Annie Winter and Yesha Patel. The representatives expressed their appreciation for the activity bus, the library being open after school with computers available, tutoring opportunities, SGA and GCASC funding, cameras on buses, additional signs about stopping for buses in the county, and for the new sign denoting the renovation. Dr. Teets stated he was happy to see more students taking advantage of the activity buses which have been funded for the next year, as well.

The representatives= items of concern included clarification of make-up days because of inclement weather, travel restrictions while the country is A on alert,@ clarification of attendance policy during power outages, building leakage and air conditioning needs, consideration of student Board member from each high school, and scheduling options.

Dr. Teets replied that a waiver for three days was requested of the State Board of Education and was granted. Other jurisdictions in Maryland received two days. Dr. Teets explained that more days were not requested because of instructional time needs.

Dr. Teets stated that travel and field trip requests will be reviewed on an individual basis, with input from principals, students and parents, and with consideration of risks at any given travel destination. He added that most MSDE sponsored meetings are being held as scheduled.

Dr. Teets noted that student dismissal or school closings due to power outages are judgment calls based on utility company expectations and conditions as well as the time of day when the outages occur. Mr. Mike Sines, Director of Facilities, Maintenance and Operations added that Northern High School has a generator so that basic systems are working.

Mr. Sines stated his staff monitors the leakage problem at Northern High and has done considerable work at the school by sealing the brick structure and caulking to address the problem. Carpeting has been removed so that moisture is easier to remove from a hard floor. He met with an architect this morning to prepare plans to address the design defect which is primarily affected during an east wind. Regarding the air conditioning and ventilation problems, Mr. Sines noted it would be more expeditious for the students to take these concerns to their principal. If there is a variation on control malfunction, it would be an issue to take to the contractor. Mr. Sines noted that doors are to be closed for fire code and the mechanical delivery system; however, windows can be opened.

Dr. Teets and Board members addressed the representatives= request for a student Board member from each high school, noting that most jurisdictions have just one student member. It was noted that student council members would be welcome to attend any Board meeting.

Addressing the representatives= request for more input in scheduling options, Dr. Teets noted that data and test scores reflect that both high schools do well; therefore the fact that Northern High functions with a seven-period day and Southern High with a four-period day does not appear to be a factor in student learning. Board members discussed problems inherent in mid-year transfers between the schools, and encouraged students to continue dialog with student councils, School Improvement Teams, principals and teachers. Dr. McCartney expressed her appreciation that both schools are looking at this carefully and remaining open to finding the best way to serve the students. Each high school plans to implement a segment of A hybrid@ scheduling to allow more flexibility for student class offerings.

Board members discussed with the representatives their perception of advisory period. The representatives felt it was a positive program, with advisory time being used for portfolio and scheduling questions and answers, as well as character education.

Dr. Teets expressed his appreciation of Northern High Schools= continuing participation in the Science Expo this year, and congratulated Yesha Patel for being the overall runner-up in the competition. He also expressed his pleasure that Southern High School participated this year.

It was also noted that Northern= s school newspaper was not being published this year.

Mrs. Sebold recognized Southern High School student council representatives Brittany Naylor, Amanda Sisler, Jason Fike, Corey Lewis and Andrew Goad, and their advisors, Lowell Leitzel and David Mayfield. The council offered their appreciation for the media center renovation, noting the increased participation by students and staff during the school day and after school for projects and tutoring. Additionally, the representatives thanked the Board for GCASC funding, discussed the impact of the SAT Prep classes, and discussed the implications of High School Assessments on scheduling and the timeline for making these tests mandatory.

The representatives noted the SAT Prep class has been well received and has allowed students to be more prepared.

In regard to High School Assessment testing, Dr. Teets noted that the State sets the timeline for adding courses to be tested and the passing requirements. Dr. McCartney explained that, currently, ninth and tenth graders will have Algebra I, Biology, English, Government and Geometry end-of-course assessments. The results of these tests will be added to student transcripts.

The representatives thanked the Board for funding for GCASC trips, mentioning the group has planned a hockey trip for later this year. Representatives also asked if any money could be recouped from the Maryland Association of Student Councils convention reservations which had to be cancelled this year. Dr. McCartney noted she and the Director of Secondary Education, Mrs. Lynn Bell, would look into this. Mr. Mayfield explained that several counties couldn't= t attend, so the convention coordinator is also investigating refund avenues.

Mr. Mayfield thanked all the advisors for their efforts in promoting the student councils and for their participation at local and state meetings. He also expressed his appreciation to Sara DiSimone, the current student Board member, for her detailed report on Board meetings at every GCASC meeting.

The Board thanked the representatives, advisors and Mr. Mayfield for their input and for taking the time to attend the meeting.

Part III - Public Comment

There was no public comment.

Part IV - Executive Session

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consult with staff, consultants, or other individuals about pending or potential litigation. Dr. Teets; Commissioner Gregg; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included retirements, resignations, appointments, tenure candidates, and approval of new bus drivers.

Part V - Reconvene in Public Session

The Board reconvened at 5:37 p.m. Mrs. Sebold asked for a moment of silence, after which Ms. DiSimone led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

Part VI - Acceptance of Agenda

Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously voted to accept the agenda with the following additions: Under Board Concerns, add Upcoming Conferences; and under Information Items, add the March 2003 Attendance Bulletin.

Part VII - Announcements

The following announcements were offered:

C Swan Meadow Graduation: June 12, 2003 at the Pleasant Valley Community Building

C High School Success Night: May 28 at Northern High School

C Middle School Success Night: June 3 at Southern Middle School

C Southern High Honor Society Induction: April 10, 2003 at Southern

C Northern High Honor Society Induction: April 12, 2003 at Bittinger Fire Hall

C Kitzmiller Elementary students Brittany Scott and Caitlyn Virts won the Maryland Association of Realtors Equal Opportunity & Affordable Housing Committee calendar contest. The principal and families of the students will attend a recognition ceremony in Annapolis on April 15 where the winners will be presented their award by Governor Ehrlich. There were twelve winners across the state.

C Kitzmiller Elementary was selected to receive the 2003 Governor= s Green School Award. The ceremony will be held on May 21 at the National Wildlife Visitor Center in Laurel, Maryland.

C An Environmental Science Award will be presented to Melvin Brown on April 22, 2003 at 7:00 p.m. Mr. Brown developed and coordinated the development of the Kitzmiller Elementary School= s arboretum.

C The Honor Band Concert is scheduled for April 15, 2003 at Northern High School

C The draft Master Plan will be presented to the Advisory Committee on Education at its April 29, 2003 meeting.

C Adam Sincell and Mike Nelson, two Southern High School students, were notified today they were two of ten finalists in the Allegany College Math Competition.

C The Public School Superintendents Association of Maryland chooses the winners of the Discovery Card scholarships. Garrett County has one student, Natalie Domenick of Southern High, who won in the Science/Business/Technology area. Miss Domenick will receive $2,500 and proceed to the national scholarship competition.

C Dr. Teets announced that Garrett County Public Schools did very well at the recent Science Expo. Yesha Patel, student at Northern High, was runner-up for the entire competition.

C School closings and delays will be posted on the schoolsout.com website.

Part VIII - Approval of Minutes of March11, 2003

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Minutes of March 11, 2003 were unanimously approved, with the amendment of second paragraph, page 3454 to read: Dr. Teets noted the defeat of a bill which would remove the need for approval by the State Superintendent of action taken by a local board against its superintendent.

Part IX - Instruction

Mrs. Lynn Bell, Director of Secondary Education 9-12, presented for action Board Policy 331 Maryland and Garrett County Graduation Requirements which incorporated suggestions by the Board for additional clarity regarding weighted and unweighted averages. Dr. Teets recommended its approval. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the policy.

Mrs. Bell presented a request for professional leave from April Slagle, science teacher at Northern High School, to attend a conference in Costa Rica entitled A Scientific and Economic Analysis of Environmental Issues: An Institute for Teachers on Free Market Environmentalism,@ June 14-22, 2003. The seminar will provide a $300 subsidy and classroom materials to Ms. Slagle upon successful completion of the seminar and reports. Dr. Teets recommended the Board= s approval. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the trip.

Mrs. Bell presented a field trip request to attend the International Science Fair in Cleveland Ohio, May 11-17, 2003 for Michelle Harman, science teacher at Northern High, to accompany and supervise Yesha Patel who will be participating in the event as Science Expo runner-up. Dr. Teets recommended the Board= s approval. Upon a motion by Mr. Raley, seconded by Mr. Durst, the Board unanimously approved the field trip.

Ms. Jennifer Kotulak, Supervisor of Special Education, presented the Special Education Staffing Plan for the Board= s review, explaining the plan is a requirement of MSDE. She noted the plan is similar to last year, but with the addition of an instructional assistant at Yough Glades Elementary School. The plan will be an action item at the May Board meeting.

Dr. Donald Forrester, Director of Elementary Education, presented a report on School Readiness Data for 2002. Graphs showing analysis of student readiness were reviewed, with a comparison of state and county scores. Dr. Forrester noted that a component of the Master Plan will be to have 95% of kindergarten students at full or approaching readiness upon entering school. Additionally, Dr. Forrester noted that disaggregated county readiness scores are consistent with state scores, which also reflects a consistency in how county teachers judged the criteria. Board discussion centered on attainment of the percentage goal, dialogue with other critical stakeholders about their responsibility in working toward the goal, readiness needs of poverty and at-risk students, community outreach efforts and intervention strategies. Dr. Forrester distributed a chart showing a summary of planned intervention programs for after school and summer which will be funded by the Rural Low-Income Schools Grant. Dr. Teets and Board members thanked Dr. Forrester for his thorough report.

Commissioner Gregg left the meeting at 6:30 p.m..

Dr. McCartney presented for review Board Policy 347.31 Selection of Text/Media Policy. Revision to the policy was made to comply with COMAR in regard to purchasing computers and textbooks, and having approved texts available in large print, braille or as a formatted digital file of the pupil textbook from the manufacturer. This policy will be an action item next month.

Dr. McCartney reviewed Board Policy 525 625 454.0 Preventing Sexual Harassment and its accompanying Administrative Procedure 525.1 625.1 454.1. She explained that the Pupil Services segment (454.1) will be deleted from this procedure as it is different in content and deals with students rather than employees. The draft Administrative Procedure 454.1 Preventing Sexual Harassment was revised to include a final sentence which reads: It shall be the responsibility of the staff to address or report incidents of sexual harassment. Other changes were to update staff titles only.

Part X - Administration

Mr. Fink and Ms. Judy Travis, Financial Secretary presented the Single Audit Report as of June 30, 2002, noting there were no findings of a material nature in the report. Mr. Fink noted that the positive report allows the Board to remain a low risk auditee which decreases the amount of programs Rodeheaver & Associates has to audit. Mr. Fink added that having another positive report may seem routine, but it is the result of the finance department keeping abreast of regulations, detailed reporting, cooperation with other departments and hard work. He credited Ms. Travis= leadership to the success of the department. The Board and Dr. Teets congratulated Ms. Travis and her staff for their efforts.

Mrs. Sebold read a Resolution, a A Salute to School Food and Nutrition Services Personnel Day@ (attached, page 3466) setting aside Wednesday, May 7, 2003 as a day to honor these employees. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously adopted the Resolution and signed copies which will be distributed to the cafeteria staff in each school and central office.

Mr. Fink distributed an amended copy of the Proposed 2003-2004 School Calendar. Mrs. Sebold thanked the calendar committee and Mr. Fink for their cooperative efforts. Upon a motion by Mrs. Collins, with a second by Mr. Durst, the Board unanimously adopted the 2003-2004 School Calendar.

Mr. Fink presented Board Policy 551.12b Placement of Personnel on Salary Schedules as a second reading for Board action. He explained the policy was amended to change current levels at which employees may enter steps. Upon a motion by Mr. Durst, and a second by Mr. Raley, the Board unanimously approved the policy.

Part XI - Public Comment

Dr. Forrester offered comments in appreciation of the finance department and their wonderful work on a daily basis. Additionally, he commended the excellent grant managing by Ms. Travis and her staff.

Part XII - Personnel Recommendations

Dr. Teets recommended approval of the following personnel items:

Resignation:

  • Duane Stein, Carpentry Teacher, NH, effective at the end of this school year

Retirements:

  • Rose Lee Folk, Teacher, GV, effective 07/01/03

  • Linda L. Raley, Teacher, NX, effective 07/01/03

  • Mary Jane Robertson, Teacher, GV, effective 07/01/03

  • Mary Frantz, Cafeteria Manager, NH, effective 07/01/03

  • Beverly Frazee,, Cafeteria Assistant, NH, effective 07/01/03

Appointments:

  •  Virginia Craig, Principal of Swan Meadow, effective 08/06/03

  • W. Bruce Taliaferro, Coordinator (11 months), HEEC, effective 07/01/03

  • Mary Ann Glotfelty, Cafeteria Manager, NH, effective 08/20/03

Transportation - Drivers for Final Approval:

  •  Robert Collier for Wayne E. Collier, Inc.

  • Michael Glotfelty for Sandra Fitzwater

  • Brenton Craig Evans - Route 36

2003 Tenure Candidates:

  •  Amy Beeman, Special Education Teacher, SX

  • Kendra Biser, Music Teacher, FV

  • Rodger Bowman, Mathematics Teacher, SH

  • Patrick Damon, Teacher, SX

  • Kathleen Doyle, Alternative Education Teacher, SH

  • Michele Kamp, Math Resource Teacher, DR

  • Alisa Miller, Math Resource Teacher, YG

  • Laura Richards, Music Teacher, AC

  • Steven Savage, Science Teacher, SX

  • April Slagle, Science Teacher, NH

  • Robin Taylor, Teacher, BL

  • Erin White, English Teacher, SH

  • David Yoder, Math Resource Teacher, BR

Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the superintendent= s recommendations.

Part XIII - Recognition of History Day Winners

Dr. Teets introduced Ben Peracchio, a senior at Southern High School and Adam Sincell and Michael Nelson, junior students at Southern High School, and Mr. David Bender, teacher at Southern High who were invited to attend the Board meeting to be recognized for their accomplishments. In 2001, Ben Peracchio received first place in the High School Individual Performance category for his rendition of A Charles Darwin: A Theoretical Turning Point in History@ at the Western Maryland Regional History Day at Frostburg State University. He then advanced to the State competition at the University of Baltimore where he won first place in his division to become Garrett County= s first state champion in the History Day Contest. This qualified Mr. Peracchio to compete in the National History Day Contest. During this past year= s regional competition in March 2002, Mr. Peracchio took first place with his portrayal of a West Virginia coal miner who was involved in unionization of the mining industry in the 1920s.

At the March 2002 event held at Frostburg State University, Michael Nelson and Adam Sincell won first place in the High School Documentary category with their video entitled A Cathedrals@ on European Gothic cathedrals as a revolution in the architecture of Christian churches in the 13th century. They also competed in the State contest where they placed second in their division, and went on to compete in the nationals.

The Board and Dr. Teets congratulated the students and Mr. Bender for their efforts and success. Dr. Teets also thanked Ms. Heather Savage, teacher at Southern, who worked with the students but was unable to attend the meeting.

Mr. Tom Woods, principal of Southern, commended the efforts of the social studies department. Mr. Woods also explained that he had been notified today that both Mr. Sincell and Mr. Nelson placed in the top ten in the Allegany College Math Competition, with Southern High as a whole placing third. He commended Larry Krupa, the participating math teacher and the math department. Additionally, parents, Mrs. Pam Nelson and Mrs. Suzanne Sincell offered appreciation of the support given by the principal and staff of Southern High School and the Board.

Part XIV - Administration, continued

Mr. Fink reviewed the proposed Board Policy 710 Retiree Insurance and its accompanying Administrative Procedure 710.1 which was first read and discussed at the March meeting. Dr. Teets recommended approval of the revised policy. Upon a motion by Mrs. Collins, and a second by Mrs. Rawe, the Board unanimously approved the recommendation.

Part XV - Board Concerns

Mrs. Sebold asked if any Board member would be able to attend an invitation from the Allegany and Garrett County Volunteer Fire and Rescue Association to attend an educational orientation meeting on Friday, May 16, 2003 in Cresaptown, Maryland.

The MABE= s 5th Annual Summer Leadership Conference will be held on June 19-20 at the Holiday Inn in Cumberland, Maryland. Mrs. Collins and Mr. Durst will be guests at the conference in their capacity as members of the MABE Executive Board. Registration deadline is May 23, 2003.

Dr. Teets and Ms. Jennifer Kotulak will attend an LSA seminar on special education updates on May 16 at the Howard County Board of Education.

Dr. Teets noted the High Schools That Work Conference will be held on July 8-12, 2003 in Nashville, Tennessee and that Dr. McCartney will be presenting our school A Walk Through@ program. Dr. McCartney explained that the walk through program is used by administrators and teachers as a data gathering tool and is modeled after state department and national staff development work. The principal identifies the focus for the walk through, generally with input from the School Improvement Team. A small team of administrators and teachers then visit classrooms gathering data and looking for evidence of the focus. After classroom visits, the team members and the principal meet together to identify trends, areas of strength, and areas of improvement.

Part XV- Adjournment

There being no further public business, the Board, by consensus, adjourned the meeting at 8:05 p.m. to return to executive session to discuss personnel matters affecting one or more individuals. Dr. Teets and Dr. Brenda McCartney were in attendance during all or part of the executive session. Mrs. Elaine Hinebaugh met with the Board during a part of the executive session.

Part - Information Items

  1. MSDE News Release: MD Department of Education Web site Offers Tips, Links for Adults to Help Children Cope with War, Other Issues (3/21//03)
  2. MSDE News Release: Superintendent Grasmick Releases Annual State of Education Report (3/25/03)
  3. MSDE News Release: State Children are Better Prepared for Kindergarten, But Certain Groups Lag (3/25/03)
  4. MSDE News Release: MD Completes First Round of New Assessments; Scoring Begins (3/28/03)
  5. MSDE News Release: MD Gains Approval for Detailed Plan to Raise Educational Achievement (4/1/03)
  6. MSDE Education at Work (Winter 2003 Edition)
  7. Annual Report for the 2001-2002 School Year
  8. Home & School Connection (April 2003)
  9. The Steering Wheel (March 13, 2003)

 

________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   May 13, 2003