Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes December 10, 2002



Oakland, Maryland 21550

Tuesday, December 10, 2002


Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mrs. Madeleine Collins and Mr. James M. Raley, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education voted 3-0 to move to executive session at 4:06p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consider matters that relate to the negotiations. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included resignations, tenure, leave without pay, coaches, transfer of bus contract, and a new bus driver.

Mr. Rodney L. Durst, associate member, joined the meeting at 4:10 p.m.

Part IV - Reconvene in Public Session

The Board reconvened at 5:43 p.m. Ms. Sara DiSimone, student Board member, joined the meeting at this time. Mrs. Rawe asked that the assembly observe a moment of silence, after which Ms. DiSimone led the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board voted unanimously to accept the agenda with the postponement of the Recognition of Food & Nutrition Services Bake-Off Winners until the January 2003 meeting, and the postponement of Goals Review item.

Part VI - Announcements

Dr. Teets explained that the Interagency Committee on School Construction= s meeting date for funding appeals, December 12, 2002 was canceled due to the number of appeals. The Board= s appeal will be submitted on paper rather than in person.

Dr. Teets noted the middle and high school Christmas programs were all scheduled on December 17, 2002. Also on December 17, 2002 is the Swan Meadow Community Christmas Program at the Pleasant Valley Community Center.

Dr. Teets distributed to the Board members copies of the brochure, A Asset Builders for Teens@ along with the A Individual Development Account Program Application@ and A Guidelines@ from the Garrett County Community Action Committee, Inc. The program was developed to assist eligible teens in building assets through savings to be invested in postsecondary education or self-employment. Two dollars would be contributed to this fund for each dollar saved by eligible teens. Household income guidelines and other qualifications information can be obtained through Community Action or school counselors.

Mrs. Sebold noted that A Achievement Counts@ program will be held on December 11, 2002 at Garrett College from 1:30 to 5:00 p.m. Senator Hafer and Delegate Edwards will be in attendance.

Part VII - Approval of Minutes

Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Minutes of November 12, 2002 were unanimously approved with a minor time change.

Part VIII - Recognition of MeadWestvaco

Mrs. Rawe introduced Mr. Mike Heagle, Personnel Manager at Mead Westvaco, and presented him with the Excellence for Minority Achievement Award in honor of MeadWestvaco= s outstanding support of the High School Success Night Program. Mr. Heagle was unable to attend the state-wide award presentation and recognition banquet held at Martin= s West in Baltimore on October 11, 2002 because of traffic difficulties. Garrett County school personnel nominated MeadWestvaco for the Excellence for Minority Achievement Award sponsored by the Achievement Initiative for Maryland= s Minority Students (AIMMS), as authorized by the Maryland State Department of Education. Mr. Heagle thanked the Board for the nomination and commented on the quality of Garrett County= s Success Night Program. Dr. Teets and Board members thanked Mr. Heagle for coming to the meeting.

Part IX - Instruction

Ms. Jennifer Kotulak, Supervisor of Special Education, presented the revised Board Policy 497.0 Home and Hospital Teaching which was reviewed at the November Board meeting. Dr. Teets recommended approval of the policy which was updated to comply with state guidelines. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the policy.

Mrs. Lynn Bell, Director of Secondary Education, 9-12, reviewed two textbooks for computer applications classes in the high schools: Microsoft Office XP and Discovering Computers 2003. She noted the books were evaluated by appropriate teachers who recommended their purchase. The texts have Internet resources as adjunct material and updates will be supplied by the publisher. The textbooks will be on display for public review and comment and brought to the January 2003 meeting for Board action.

Dr. McCartney presented a request for Professional Leave and Travel for a Critical Friends visit to Houston, Texas for the principal and two teachers from Broad Ford Elementary School. She noted this is a component of the Co-Nect grant from which funds will be used to cover the cost of the trip. Dr. Teets recommended approval. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the request.

Part X - Board Concerns

Mrs. Rawe distributed copies of a letter, dated November 19, 2002, from Maryland Senator Robert Kittleman outlining his desire to have input from local boards as he proposes legislation to allow local boards rather than the State Superintendent to remove a local superintendent.

Part XI - Personnel

Dr. Teets recommended the following personnel items for approval:

C Resignations: Jeffrey T. Bush, Technology Education Teacher, SH, eff. 12/11/02

William C. Hogan, English Teacher, SH, eff. 01/27/03

C Tenure: Joshua J. Grove, Computer Resource Teacher, NH

C Leave Without Pay: Naomi Beitzel, Instructional Assistant, GV, February 28, 2003 through March 6, 2003

C Transfer of Bus 36 Contract: from LaVerna S. Evans to her son, Brenton Craig Evans

C Bus Driver for Approval: Stuart Harvey for Frederick Fitzwater, Route 79

Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved the recommendations of the superintendent.

Part XII - Recess for Executive Session

By consensus, the Board recessed the public session to return to executive session to consider matters that relate to the negotiations.

Part XIII - Public Comment

At 7:02 p.m., the Board reconvened in public session. There was no public comment at this time.

Part XIV - Financial Report

Mr. James Murray, auditor for Rodeheaver and Associates, presented the June 30, 2002 Fiscal Audit, noting no instances of noncompliance were disclosed, and no material weaknesses were found in matters involving internal control over financial reporting and its operation as of the date of their report on November 20, 2002. Mr. Murray reviewed the Combined Balance Sheet - All Fund Types and Account Groups; Combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types; and Statements of Revenue, Expenditures and Changes in Fund Balance - Balance and Actual - in the areas of Unrestricted and Restricted Current Expense, Food Service, and School Construction Funds. Mr. Murray noted the correction of accounting procedure for posting certain health insurance benefits paid to employees whose contracts terminate in June but whose health insurance benefits are paid out in July and August to reflect those benefits being attributable to the fiscal year in which the benefits were earned.

The audit report showed a total fund equity balance in unrestricted current expense funds of $1,162,737 as of June 30, 2002. Of this amount, $950,000 has been designated for the FY 2003 budget, $97,945 has been designated for employee benefit rate stabilization, $114,792 has been designated for capital projects, leaving a zero balance in undesignated and unreserved funds. Mr. Murray recommended the Board work to establish a 3 to 5 percent undesignated and unreserved balance as A a rainy day@ fund. Dr. Teets again emphasized the need to eliminate the budget carryover to balance the next year= s budget. Mr. Murray noted the rate stabilization fund is expected to last less than two more years. Mr. Murray continued his report with an overview of the Food and Nutrition Fund, noting the Board continues to reimburse FNS for their employee health insurance benefits: $172,525 for FY 2002. He noted variances caused by the breakfast program expansion and goods received from the commodity program. Other discussion topics included the depreciation of fixed assets begun in FY2002; the impact of new accounting reporting guidelines which take effect in FY2003; school construction fund; debt service and post-employment benefits program. Mrs. Rawe and Dr. Teets thanked Mr. Murray and his staff for the audit report. Mr. Murray expressed his appreciation to Mr. Fink and to Ms. Judy Travis, Financial Secretary and her staff for their excellent records.

Mr. Raley thanked Mr. Murray for his input on the Board= s financial situation at the county audit conference earlier today.

Part XV - Recognition of Northern High School= s Envirothon Team

Dr. Teets introduced Ms. Liz McDowell and Mr. Ron Boyer, thanking them for their volunteer time as advisors to the Northern High School= s Environthon Team, the Northern Lights. On June 22, 2002 the Northern Lights won first place in the wildlife category in the Maryland State Environthon Championship held at the Harford Glen Environmental Education Center in Harford County. In addition to their first place win in wildlife, the team had top ten finishes in soils, forestry, and oral presentation, placing eighth overall out of 19 teams. Team members Michael Guard, Mitchell Guard and Will Gallagher each gave an overview of their area of expertise and highlights of the competition. (Team members Danny Gallagher, Jordan Halsig and Vicki Schlosnagle were unable to attend the Board meeting.) Ms. McDowell also explained that the team met after school and is sponsored by Phenix Technologies, Precision Rafting Expeditions, and the Garrett Soil Conservation District. The original six team members, along with two new members, plan to enter the June 2003 competition. The Board congratulated the students and advisors for their accomplishments and wished them well in future endeavors.

Part XVI - Return to Executive Session

At 8:00 p.m., the Board recessed to return to executive session to continue discussion on matters that relate to the negotiations.

Part XVII - Return to Public Session for Adjournment

At 10:20 p.m. the Board returned to public session. There being no further business, the Board, by consensus, immediately adjourned the meeting.

Part XVIII - Information Items

  1. November 2002 Attendance Bulletin
  2. Home & School Connection, December 2002
  3. MSDE News Release: Inmates and Children Read Together in Prison Reading Program (11/16/02)
  4. MSDE News Release: State Seeks Additional Supplemental Educational Service Providers (11/19/02)
  5. MSDE News Release: State Dep= t of Education and MD PTA Sponsor Town Meeting . . . (11/22/02)
  6. MSDE News Release: MSDE Launches A Take 15 for the Family@ Web Site (11/26/02)
  7. MSDE News Release: State Provides on-Line Access to High School Assessment, MSPAP Data (12/04/02)
________________________________________ _______________________________________
Camilla Rawe Wendell D. Teets
President Secretary/Treasurer
Approved:   January 14, 2003