Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 12, 2002

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, November 12, 2002

___________

Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the meeting to order at 4:06 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mr. Rodney L. Durst and Mrs. Madeleine Collins, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education voted 3-0 to move to executive session at 4:07 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consider matters that relate to the negotiations. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included an appointment, emergency and volunteer coaches, and bus drivers for final approval.

Mr. James Raley, associate member, joined the meeting at 4:18 p.m.

Part IV - Reconvene in Public Session

The Board reconvened at 5:35 p.m. Ms. Sara DiSimone, student Board member, joined the meeting at this time. Pastor Duane Frederick of the Meadow Mountain Mennonite Church offered a prayer, after which Ms. DiSimone led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board voted unanimously to accept the agenda with the postponement of the Audit Report until the December 10, 2002 meeting.

Part VI - Announcements

Dr. Teets congratulated Mrs. Rawe, Mrs. Collins and Mr. Durst on their reelection to the Board for an additional four-year term on November 5, 2002.

The following events were announced:

C Schools held various activities in commemoration of Veterans Day.

C The house built by the Southern High carpentry class has been sold. A celebration program will be held on November 19, 2002.

C Southern High= s school play, A The Art of Dining@ will be held on November 21-22 at 8:00 p.m.

C Tickets are available at Broad Ford Elementary for their dinner theater performance of A Tom Sawyer@ on November 23-24.

C Congratulations were offered to the Southern High Girls Cross Country Team for being runner-up State Champions.

C Food and Nutrition Services had two first place winners in the bake-off contest at their annual convention in Ocean City.

C Board members were invited to the retirement celebration for Dusty Stanton on November 19, 2002 at 3:30-5:00 p.m., immediately following the A&S meeting.

Part VII - Approval of Minutes

Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Minutes of October 8, 2002 were unanimously approved as drafted.

Part VIII - Administration

Mr. Michael Sines, Director of Facilities, Maintenance and Operations presented the revised Capital Improvement Program (CIP) showing the inclusion of the Northern High School gym lobby renovation under projects for FY2004. Mr. Sines noted the project is available for state funding and the commissioners have indicated support contingent upon funding availability. Dr. Teets recommended the approval of the revised CIP. Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved the recommendation.

Mr. Durst thanked Mr. Sines for the letter responding to Mr. Durst= s question regarding the feasibility of placement of the track around the football field.

Mr. Sines reviewed the list of projects completed by his department during the past summer. He focused on the cooperative efforts of the maintenance and operations staffs to successfully accomplish the various tasks, working around school activities, construction projects, and principals= requests.

Mr. Sines then thanked the Board for inviting the head custodians to be recognized at this Board meeting and for recognizing the maintenance staff at a Board meeting last year. He also expressed his appreciation to Dr. Teets for his support and for attending the recent head custodian meeting. Mr. Sines introduced and offered comments about the talents of the following head custodians:

Daniel Swartzentruber, Swan Meadow Daymond Schmuck, Hickory
Steve Minick, Northern High Norman Livengood, Northern Middle
Tom Stemple, Grantsville Leroy Friend, Southern Middle
Tim Artice, Friendsville Randy Baker, Route Forty
Roy Hinkle, Southern High Richard DeWitt, Broad Ford

Rosemary Mayne, head custodian at Crellin Elementary could not attend. Mr. Sines also introduced Harold Swauger, Assistant in Maintenance and Operations, citing him as a A tremendous asset@ for being A on call@ and for his assistance in coordinating the maintenance and operations staff. Mr. Sines stated he was extremely proud to be associated with such a fine group and of the work they do in the schools.

Mr. Durst noted that, as president of the Maryland Association of Boards of Education, he has traveled to several school systems across the state, and that our county schools were maintained the best of any he had visited. The Board and Dr. Teets thanked Mr. Sines, Mr. Swauger and the head custodians for their hard work and for attending the Board meeting.

Mr. Sines presented for review Board Policy 750 Minority Business Enterprise and its accompanying revised Administrative Procedure 750.1. He explained there were no changes to the policy and that the procedure was revised to comply with state guidelines.

Dr. Teets presented a revision to Board Policy 953.0 Use of School Facilities, noting the revision would allow the principal, with consultation of the Food and Nutrition Services Program Manager, to use his/her discretion when allowing a school-related group to use the kitchen as to whether a cafeteria staff member is required to be present. Discussion centered on contractual concerns, security issues, site-based management responsibilities, protocol if a decision is questioned, and fairness and consistency to school-related groups. An additional issue was whether portions of the current policy should be part of an administrative procedure rather than policy. Dr. Teets will review Board Policy 953.0 with principals and the FNS program manager and bring it back to the Board at a future date.

Dr. Teets and Dr. McCartney presented an overview of the Thornton Commission Master Plan Development. Dr. McCartney, who is also a member of the State committee, explained that each jurisdiction is required to develop a comprehensive five-year plan for the school system to meet the needs of each student, with updates on a yearly basis, with the first due in October 2003. The Master Plan will be under continuous revision as needs assessment and programs and instructional delivery are reviewed. Dr. McCartney noted that an Instructional Leadership Team will be primarily responsible for the plan development and a Master Plan Steering Committee will review drafts of the plan and advise in its development. Dr. Teets noted that a Board member is needed to serve on the Steering Committee.

Mr. Ernest Gregg, County Commissioner, joined the meeting at 6:45 p.m.

Part IX - Instruction

Ms. Jennifer Kotulak, Supervisor of Special Education, presented for information Board Policy 497.0 Home and Hospital Teaching Policy and accompanying Administrative Procedure 497.01 which was revised to comply with state guidelines. The policy will be brought to the December meeting for approval.

Ms. Kotulak noted that the results of the special education study which was conducted last year will be available on November 22, 2002.

Dr. McCartney presented the revision of Administrative Procedure 474.21 Confidentiality of Student Records, pages 4, 6, 25 and 26 of 27 only, which were redone to comply with the new A No Child Left Behind@ Act. She explained the revisions were in regard to who may receive student A Directory Information,@ the inclusion of phone numbers as Directory Information, and the schools= and parents= responsibility in the release of this information.

At this time the Board took a short break.

Part X - Public Comment

Several parents asked to speak to the Board. The Board asked them to join them in executive session as their topic was a personnel matter.

Part XI - Recognition of Garrett County Teacher of the Year

Mrs. Rawe introduced Elizabeth Rees Gilbert, Garrett County Teacher of the Year 2002-2003 and congratulated her for this honor. Mrs. Gilbert was accompanied by Mrs. Linda Fleming, her principal at Swan Meadow School. Local Teachers of the Year were honored at a gala at Martin= s West in Baltimore on September 27, 2002 where the Maryland Teacher of the Year was announced. Mrs. Gilbert explained that each honoree received a plaque and citation from Governor Parris Glendening and the State Superintendent of School, Dr. Nancy Grasmick. She highlighted other events she attended in this capacity and offered her appreciation to the Board for their support. Additionally, she thanked Dr. McCartney and her secretary, Dorothy Nice for their assistance in processing the necessary paperwork. Mrs. Rawe offered congratulations to Mrs. Gilbert on behalf of the Board. Dr. Teets noted that her name has been added to the list of Garrett County Teachers of the Year on the plaque in the Board room.

Part XII - MSPAP Awards

At this time, Dr. Teets explained that several principals had been invited yesterday afternoon, with no explanation as to why, to attend the Board meeting. Dr. Teets congratulated the principals as he announced they were to receive Maryland School Performance Recognition Program - 2002 Awards from the State based on MSPAP 2001 test data. Dr. Teets asked that Dr. McCartney and Dr. Donald Forrester assist Mrs. Rawe in the presentation of certificates and financial rewards to the following principals:

C Mrs. Sheila Miller, Accident Elementary $1,257.62

C Mr. James Morris, Bloomington (unable to attend) $628.81

C Mr. Doug Gaither, Broad Ford Elementary $628.81

C Mr. Gary Galloway, Dennett Road Elementary $1,257.62

C Mrs. Holly Diehl, Friendsville Elementary $628.81

C Mrs. Linda Buckel, Grantsville Elementary $628.81

C Mrs. Barbara Baker, Kitzmiller Elementary $2,515.24

C Mr. Bill Carlson, Northern Middle $1,257.62

C Mr. Pat Delaney, Route Forty Elementary $3,144.05

C Mr. Jack Rickman, Southern Middle $628.81

C Mrs. Linda Fleming, Swan Meadow $628.81

C Mr. Keith Harvey, Yough Glades Elementary $1,257.62

The certificates state A (Your School) has made significant student subgroup progress toward achieving state standards for school performance and has been awarded an incentive to continue to make improvements. The school is also recognized for the work of teachers, principal, parents, and community members in bringing about positive change in student learning.@ Dr. McCartney, Dr. Forrester, and Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, offered their congratulations. The Board commended the principals and their staffs for their efforts.

Part XIII - Personnel Action

Dr. Teets recommended the following personnel matters for approval:

C *Appointments: Karen Durst, Cafeteria Worker, NX, 3 hours per day @ 182 days per year

C *Emergency Coach: Kelly Stewart, Head Girls= Track Coach, NH

Christopher J. Elliot, Assistant Girls Basketball (2 ), NH

Robert F. Shaffer, Assistant Girls Basketball, NH

Joseph Spiker, Assistant Girls Basketball (2 ), NH

C *Transportation - Drivers for Final Approval: Truman Kahl - for Wayne E. Collier, Inc. - Route 37

Arthur Childs - for anyone

Carl J. Thomas - for Samuel Thomas, Jr. - Route 2

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the recommendation.

Part XIV - Return to Executive Session

At this time, Mrs. Rawe called for a motion to return to Executive Session to continue discussion of personnel matters (in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code). Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board moved to closed session. Dr. Teets, Dr. McCartney, Mr. Fink, and Commissioner Gregg were present during the continuation of the Executive Session. Additionally, Mr. and Mrs. Bill Ashby, Wendy Sharpless, Mr. and Mrs. Tim Macauley, and Lisa Livengood were present during a portion of the session.

Commissioner Gregg left the meeting at 8:45 p.m.

Part XV - Return to Public Session

The Board returned to public session at 9:15 p.m.

Part XVI - Instruction, continued

Dr. McCartney presented the following requests for professional leave and travel:

C National Staff Development Council Annual Conference, Dec. 8-11, 2002, Boston, Massachusetts (Randee Craig, Central Office and Suzie Sincell, BR)

C National Art Education Association (NAEA) Convention, April 3-8, 2003, Minneapolis, Minnesota (Sonia Pratt, SH)

Dr. Teets recommended approval of the two professional leave requests. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved the requests.

Part XVII - Board Concerns

Mrs. Rawe read a Proclamation in observance of the 81st annual American Education Week, November 17-23, 2002. Dr. Teets recommended its approval. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the Proclamation (attached - page 3424). The Proclamation, signed by members of the Board and the Superintendent, will be distributed to each school for posting.

Mrs. Rawe, Mrs. Collins, and Dr. Teets gave a report on their attendance at a MABE Legal Services Seminar entitled A Hot Policy Issues@ in Hagerstown on November 8, 2002.

Mrs. Collins reported on her first meeting as a member of the MABE Board of Directors.

Mrs. Rawe opened discussion on review of Board goals. Discussion centered on the current goals and their relationship with the master plan under development. Upon a motion by Mr. Raley, the Board agreed to table the Goals Review until the next meeting. Mrs. Sebold seconded the motion, and the Board unanimously agreed.

At 9:30 p.m. the Board took a short break.

Part XVII - Return to Executive Session

Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously agreed to move to Executive Session to consider matters that relate to the negotiations (in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code).

Part XVIII - Return to Public Session and Adjournment

At 10:30 p.m. the Board returned to public session. There being no further business, the Board, by consensus, adjourned the meeting at 10:31 p.m.

Part XIX - Information Items

  1. September 2002 Attendance Bulletin
  2. October 2002 Attendance Bulletin
  3. MSDE: Testing in Maryland: A Parent= s Guide (October 2002)
  4. MSDE Bulletin, Vol. 13, No. 16 (10/18/02)
  5. MSDE News Release: MSDE Wins $1.8 Million in Federal Education Grants (10/3/02)
  6. MSDE News Release: State Provides Additional Student, School Data On-line (10/9/02)
  7. MSDE News Release: Worcester County Teacher Wins Prestigious Milken Award (10/15/02)
  8. MSDE News Release: State Conference Guides People With Disabilities Toward Self-Employment (10/16/02)
  9. MSDE News Release: British Educators Joining MD Principals in Collaborative Effort (10/18/02)
  10. MSDE News Release: State Sup= t Makes Funds Available to Montgomery County . . . (10/23/02)
  11. MSDE News Release: Northrup Grumman Launches New College Scholarships for Engineering Students (10/30/02)
  12. Home & School Connection, November 2002

 

________________________________________ _______________________________________
Camilla Rawe Wendell D. Teets
President Secretary/Treasurer
Approved:   December 10, 2002