Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 4, 2002

MINUTES

SPECIAL MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Friday, May 31, 2002

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Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the special meeting to order at 6:05 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mr. James M. Raley, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Also in attendance were Dr. Brenda McCartney, Assistant Superintendent and Mr. Ervin Fink, Director of Finance/Human Resources.

Part II - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board voted unanimously to accept the agenda as drafted.

Part III - Announcements

The following announcements were offered:

C May 31, 2002: Swan Meadow Graduation at 7:00 p.m.

C June 2, 2002: High School Graduation: Northern High School at 1:00 p.m. and Southern High School at 4:00 p.m.

C A memorial service will be held for Janet Spiker, Secretary at Northern Middle School on Saturday, June 1, 2002 at 1:00 p.m. at the Jennings Methodist Church.

Part IV - Administration

Dr. Teets reported that four proposals were received for the sale of the portable planetarium. He recommended acceptance of the highest offer which was from Global Market Connections, Inc. in the amount of $10,050, or the highest acceptable bidder. Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved the recommendation.

Mr. Sines presented the one bid received for the new planetarium equipment from Spitz, Inc. in the amount of $424,438. He explained that the $8,500 received from the sale of the old planetarium and the anticipated $10,050 from the sale of the portable planetarium still leaves a shortfall of $3,000 in the budget for purchasing new planetarium equipment. Dr. Teets recommended the Board accept the bid from Spitz, Inc. Upon a motion from Mr. Raley, with a second from Mr. Durst, the Board unanimously accepted the recommendation.

Dr. Teets noted that Commissioners Ernest Gregg and Frederick Holliday were present at the Route Forty Elementary School bid opening earlier today at 11:00 a.m. He noted there were four bids received. Mr. Michael Sines, Director of Facilities, Maintenance and Operations, presented an overview of the bid specifications and accompanying alternate and deduct options. Staff and board members engaged in discussion of the Route Forty budget timeline and anticipated state and local funding in FY 2003; ceramic tile application on walls; day lighting; metal roofing; funding sources for furniture for the renovated building; and the construction schedule. Mr. Sines noted the modular classrooms would be utilized for the 2002-2003 school year. Dr. Teets recommended the contract be awarded to Lashley Construction with a base bid of $3,793,000, and add alternates #4 ($22,975), #9 ($52,000), #17 ($5,000) and deduct alternate #4 (- $40,000) for a total of $3,832,975. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously approved Dr. Teets= recommendation. (The two commissioners who were present at the bid opening agreed to commit an additional $200,000 in FY 2004 to fully fund the project.)

Dr. Teets explained that due to a $70,000 raise in Workers Compensation fees, the Board of Education is looking at other companies for this service.

Dr. Teets reported that the graduation ceremony at Bloomington School went well, noting that all twelve graduating eighth graders plan to attend Southern High School.

Part V - Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 6:35 p.m.

 

________________________________________ _______________________________________
Camilla Rawe Wendell D. Teets
President Secretary/Treasurer
Approved:   June 11, 2002