Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 21, 2002

MINUTES

SPECIAL MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Thursday, May 16, 2002

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Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the special meeting to order at 6:05 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mrs. Madeleine Collins, Mr. Rodney L. Durst and Mr. James M. Raley, associate members; and Dr. Wendell Teets, Superintendent of Schools. Ms. Laura Hollingsworth, student member, was also present

Part II - Acceptance of Agenda

Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board voted unanimously to accept the agenda as drafted.

Part III - Public Comment

The following announcements were offered:

  • Saturday, May 18, 2002: Garrett Community College Graduation

  • May 19-20, 2002: Association of School Business Officials (ASBO) Conference in Ocean City.

  • May 22, 2002: Teacher of the Year Luncheon at MSDE.

  • May 25, 2002: Jim Rollins, sponsor of the 4th Grade Writing Contest, will be graduating from Frostburg State University. Dr. Teets and Board members are invited to a luncheon in his honor on May 26, 2002

  • May 30, 2002: Middle School Success Night at Northern Middle School

  • May 31, 2002: Swan Meadow Graduation at 7:30 p.m.

  • June 2, 2002: Northern High School Graduation at 1:00 p.m. and Southern High Graduation at 4:00 p.m.

Part IV - Administration

Mr. Mike Sines, Director of Facilities, Maintenance and Operations presented information regarding the results of bid proposals tabulations for the renovation of Route Forty Elementary School. Mr. Sines noted that four bids were received and opened at 1:00 p.m. today. They include Building Systems, C&M Contractors, Harbel, Inc., and Lashley Construction, with the lowest bid coming from C&M Contractors. Their base bid, with add alternate #9 and #20, combined with alternate numbers 1 through 4 totaled $3,779,000. Mr. Sines explained that each of the bids was above the approximate $3.6 million budget available from local and state funds for this project. Considering this and other issues surrounding the bid process, Mr. Sines suggested to Dr. Teets that all the proposals be rejected. Dr. Teets and Mr. Sines, along with Mr. Darryl Moser, architect discussed various aspects of the bid, including the erroneous prevailing wage rate information which was provided by the Department of Labor, Licensing and Regulation (DLLR) prior to the bid process and its impact on the proposal from contractors; the DLLR providing a corrected prevailing wage figure this morning; the regulation that require that an addendum be issued forty-eight hours prior to a bid opening; budget restrictions; necessary alternates and deducts; risks of waiting for another bid advertisement and the impact of a new timeline on the project, availability of contractors for the project, and contributing factors impacting the higher costs. Additionally, Mr. Sines reiterated that the state reviewed the specifications and stated the plan was adequate to fit into the available budget. Dr. Teets recommended the Board reject all bids. Upon a recommendation by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the recommendation of Dr. Teets. Dr. Teets noted that the readvertised bid could be scheduled for opening on May 31, 2002.

Mr. Moser presented the schematic drawings for Route Forty Elementary School, the planetarium facility, and the Southern High media center, highlighting all finishes for the projects. The Board expressed their appreciation of the designs.

Miss Hollingsworth left the meeting at 7:45 p.m.

Part V - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 7:45 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code to discuss personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included salary for unrepresented personnel for the 2002-2003 budget year and student board member candidates.

Part VI - Reconvene in Public Session

The Board reconvened at 9:50 p.m.

Part VII - Personnel Action

Mr. Raley moved to award a two percent (2%) increase for unrepresented employees for FY 2003. Following a second by Mrs. Collins, the Board unanimously approved the motion.

The Board announced that Sara DiSimone of Southern High School had been appointed as the Student Board Member for the 2002-2003 year, with Curt Taylor, also of Southern High School, appointed as alternate.

Mr. Raley moved the Board set the superintendent= s salary for FY 2003 at $96,500, with a matching annuity not to exceed $6,000. Upon a second by Mr. Durst, the Board unanimously approved the motion.

Part VIII - Board Concerns

Dr. Teets recommended a special meeting be held on May 31, 2002 in order to take action on bids for the Route Forty Elementary School renovation and the planetarium equipment contracts. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously accepted the recommendation of Dr. Teets.

Mr. Fink shared design plans for proposed furniture replacement for the board room.

Part IX - Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 9:55 p.m.

________________________________________ _______________________________________
Camilla Rawe Wendell D. Teets
President Secretary/Treasurer
Approved:  June 11, 2002