Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 14, 2002




Oakland, Maryland 21550

Tuesday, May 14, 2002


Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the meeting to order at 4:02 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mrs. Madeleine Collins and Mr. James M. Raley, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education agreed, 3-0 to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to consider the acquisition of real property for a public purpose and matters directly related thereto. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Personnel topics discussed included appointments, retirements, rescind letter of resignation, emergency and volunteer coaches, and student board member candidates. Student candidates were in attendance during a brief portion of the executive session for personal interviews.

Mr. Rodney L. Durst joined the meeting at 4:10 p.m.

Part IV - Reconvene in Public Session

The Board reconvened at 6:00 p.m. Ms. Laura Hollingsworth, student Board member, joined the meeting at this time. Mrs. Rawe led the opening, after which Ms. Hollingsworth led the assembly in the Pledge of Allegiance to the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board voted unanimously to accept the agenda with the following additions: Under Information Items, add Memo to Mrs. Rawe from MSDE in appreciation of hosting the MABE Regional Meeting and State Board Forum from Marilyn Maultsby, President of the Maryland State Board of Education, dated 5/8/02; Memo from John Woolums, Director of Governmental Relations, MABE re A No Child Left Behind Act@ and background materials, dated 5/4/02; and Memo from John Woolums re a request for applicants for newly established task forces, dated 5/14/02.

Part VI - Announcements

The following announcements were offered:

C Bloomington School has been selected as one of eight national Co-nect sites. There will be a recognition program on May 23, 2002.

C Graduation Update: Bloomington - May 29 at 7:00 p.m.; Swan Meadow - May 31 at 7:30 p.m.; high schools - June 2, Northern at 1:00 p.m. and Southern at 4:00 p.m.

C Success Nights: High Schools on May 20 at Southern High and Middle Schools on May 30 at Northern Middle

C Board has received invitation from Jim Rollins, sponsor of 4thGrade Writing Contest to attend his commencement ceremony at FSU on May 25 at 2:00 p.m. They are also invited to a luncheon in his honor on May 26 at the Cumberland Holiday Inn.

C FFA Banquet - May 19 at 3:00 p.m.

C Making Schools Work, Technical Assistance Team report - May 21 at 7:00 p.m. at the Board of Education

C Transition Age Youth (TAY) Dinner - May 22 at the Will o= the Wisp at 6:00 p.m.

C Teacher of the Year Luncheon - May 22 at MSDE

C Southern High Senior Award Ceremony - May 30

C Garrett Community College Information Center Open House - June 21 at 11:30 a.m.

Commissioner Ernest Gregg joined the meeting at 6:15 p.m.

Part VII - Approval of Minutes of April 9, 2002

Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Minutes of April 9, 2002 were unanimously approved with typographical corrections and the addition of A and expressed the need for continued support and encouragement of these activities.@ to the last sentence of paragraph six, Part II.

Part VIII - Student Recognition for Service Learning

Dr. Teets introduced Mrs. Karen Ray, Service Learning Facilitator and two students, Amanda Hahn of Northern High School and Joseph Graham of Southern High School. Mrs. Ray explained that the students were honored as A Service Stars@ for their outstanding service learning projects at the 11th Annual Service-Learning Conference held at the College of Notre Dame of Maryland on March 6, 2002. Each student gave an overview of their projects, school and community involvement and plans for the future. Dr. Teets and the Board congratulated the students on the award and their efforts.

Part IX - Student Recognition for State VICA-Skills Olympics Winners

Mrs. Rawe recognized Mrs. Jo Ann Vent, Supervisor of Career-Technology Education, who introduced Mrs. Mary Ann Shipe and Mr. Loren Bowser, Southern High School teachers and VICA advisors. On April 4-6, 2002, the following students won or placed in the state level competition at Catonsville Community College:

C First Place: Southern High Teamworks: Steve Teagarden, Aaron Gregg, Scott Bolyard, Gregg Harman *

C Second Place: Northern High Job Skills Demo A: Randy Beitzel

C Third Place: Southern High Opening and Closing:  Kristi Hinebaugh, Britanni Brown, Meghan Kelly, Alasha Rush *, Kim Schrock *, Heather Fike *

        Those students present gave a brief account of their participation in the competition. (Mr. Tony Talerico, Northern High VICA Advisor, and students so noted (*) were unable to attend.) Southern High= s first place team will attend the National Skills USA VICA Competition on June 24-29, 2002 in Kansas City. Dr. Teets and Board members offered their congratulations to each student and advisor for their fine work.

Additionally, Dr. Teets expressed his appreciation to Mrs. Shipe for the excellent dinner provided by her Foods Service class for the State Board of Education regional meeting held in Garrett County on May 1, 2002.

Part X - Instruction

Ms. Jennifer Kotulak reviewed the Special Education Staffing Plan which was an agenda item at the May Board meeting and an action item this meeting. Dr. Teets recommended its approval. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously endorsed the Plan.

Mrs. Dana McCauley shared a report and budget information on Wellness activities which were available to employees during the past year. The FY 2003 Board of Education Budget has included $15,000 for Wellness activities, as in FY 2002.

Mrs. McCauley presented the A Design for Professional Development and School Improvement@ document which was recently developed to provide focus and to guide professional development practices for the system. She noted the inclusion of National Staff Development Council (NCSD) standards and related Garrett County objectives, methods of implementation and evaluation process.

Mrs. McCauley reviewed the A Tentative Schedule for 2002 Summer Workshops for Garrett County@ which included dates, funding sources, participant level, location and facilitator/contact person for scheduled workshops.

Part XI - Public Comment

There was no public comment at this time

Part XII - Instruction, continued

Dr. Pat Mullinix, Coordinator of Research, Evaluation and Information and Mrs. Bell presented Board Policy 331 Maryland and Garrett County Graduation Requirements which was reviewed by the Board at the March meeting. Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved the policy.

Part XIII - Personnel Action

Dr. Teets recommended the following personnel matters for approval:

C Appointments:

Gina Thayer, Special Education Teacher, DR, eff. 8/21/02

Denise Hartman, Special Education Teacher, SH, eff. 8/21/02

Duane Salisbury, Traveling Music Teacher, based at YG, eff. 8/21/02

Diana Bachtel, PIC Cafeteria Assistant, YG, 7 hours per day, eff. 8/22/02

C Retirements:

Carl Booth, English Teacher, SH, 13 years in Garrett County, eff. 7/1/02

Dorothy Lowdermilk, Instructional Assistant, FV, 26 years in Garrett County, eff. 7/1/02

Esther Trautwein, Instructional Assistant, BR, 16 years in Garrett County, eff. 7/1/02

Carolyn Thorn, Secretary VI, BR, eff. 7/1/02

 C Rescind Letter of Resignation:

Cathy Helbig, Teacher, DR

C Emergency Coaches:

Angie Biggs, 2 time Assistant Cheerleading Advisor

Carl Booth, Boys Cross Country Coach

Jay Stewart, Assistant Football Coach

Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously approved the personnel recommendations.

Part XIV - Recognition of Garrett County= s Nominee for 2002 Maryland Outstanding Technology-Using Educator Award

Mrs. Rawe recognized Ms. Jennifer Rankin, teacher at Northern Middle School who has been designated the MICCA 2002 Outstanding Technology-Using Educator for Garrett County. Mr. Chuck Trautwein, computer resource teacher, explained that this award honors outstanding K-12 classroom teachers who have made exemplary contributions to instructional computing practices in Maryland schools. Ms. Rankin commented on the award ceremony and her role as one of the technology resource teachers and lead teachers at Northern Middle. Board members and Dr. Teets congratulated Ms. Rankin and expressed their appreciation of her expertise. Also in attendance were Ms. Rankin= s mother and Mr. Bill Carlson, principal of Northern Middle School.

Part XV - Instruction, continued

Dr. Pat Mullinix, Coordinator of Research, Evaluation and Information and Dr. McCartney provided an update on the Making Schools Work initiative. A county committee has been established and will meet periodically in an advisory capacity. A report on the December, 2001 visit to middle and high schools from a Making Schools Work technical assistance team findings was also reviewed . Dr. Mullinix continued with a Power Point presentation highlighting baseline testing/assessment data and MSW goals. The report outlined outstanding practices and suggested action steps as identified by the technical assistance team:

Challenge #1: Revise and upgrade the language arts curriculum for all students in grades six through twelve.

Challenge #2: Ensure all student complete a challenging program of study in middle grades and high school.

Challenge #3: Implement a comprehensive transition program that helps students move from middle grades to high school and from high schools to postsecondary study and work.

Challenge #4: Improve guidance and advisement until it is a comprehensive system that helps students and their parents make education and career goals.

Challenge #5: Continue to improve instruction until rigorous, student-centered lessons are the norm.

While county baseline data was above the MSW mean, Dr. Mullinix noted that the level of proficiency goals is at mastery of content with 85% of seniors to reach proficient or above in reading, math and science. Board members discussed the need for parents and students to obtain additional information about career pathways and prerequisites and methods for disseminating this information. Dr. McCartney will take their suggestions to the advisory committee.

Commissioner Gregg left the meeting at 7:15 p.m.

Part XVI - Administration

Mr. Sines distributed a packet of pages showing changes to the draft Educational Facilities Master Plan (EFMP) which was reviewed at the April Board Meeting. . He noted the student population projections as developed by the Maryland Office of Planning reflect a slight decrease over the next ten years (page 77). Mr. Raley asked that clarification be added to the statement on page 60 as to which schools have students who may attend Allegany schools after fifth or eighth grade. Dr. Teets recommended approval of the EFMP with these changes. Upon a motion by Mr. Raley, seconded by Mr. Durst, the Board unanimously approved the EFMP.

One bid proposal was received for the replacement of carpeting, vinyl tile, and ceramic tile at Northern High School. Mr. Sines noted that the project would be predominantly funded through the Qualified Zone Academic Bond Program (QZAB) funds, with the remainder to be funded from county maintenance funds. Dr. Teets recommended the bid be awarded to Faris Salvage Co., Inc. in the amount of $54,195. Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously approved the bid contract.

Mr. Sines asked the Board to consider rejecting the bid from Spitz, Inc. in the amount of $490,887 to provide planetarium equipment. Higher costs associated with the construction of the planetarium facility, i.e. prevailing wages increases, may be offset by rebidding the planetarium equipment with revised specifications. Dr. Teets recommended the Board reject the bid. Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously supported Dr. Teets= recommendation to reject. Mr. Sines will readvertise tomorrow.

Mr. Sines reviewed the bid tabulation sheet for the Southern High School Library/Media Center renovation. He noted that two bids were received and the lowest responsible bidder was Doerr Construction, Inc. The Board requested $163,000 from the county commissioners for this locally funded project, however, only $153, 000 was received. Since this reflects a shortfall of $10,000 in this project= s projected budget, the specifications asked the bidder to provide several possible alternates that could be subtracted from the base bid. Dr. Teets recommended the bid be awarded to Doerr Construction, Inc. in the amount of $162,625 (which is base bid of $232,403 less alternate numbers 1, 4, 5, 6, 7 & 8). Upon a motion from Mr. Durst, and a second from Mr. Raley, the Board unanimously approved the bid contract.

Part XVII - Instruction, continued

Dr. McCartney reviewed the following professional leave and travel requests:

  • Recommended Practices for Changing Times, Annual Division for Early Childhood (DEC) Conference on Young Children With Special Needs and Their Families, Dec. 5-8, 2002, San Diego CA (S. Ryan, DR)

  • Confratute 2002, July 14-20, 2002, University of Connecticut, Storrs CT (C. Tice, NX and S. Ramsey, SX)

  • Summer Making Schools Work Conference, July 10-13, 2002, Louisville KY (J. Rankin, NX; J. Martin, NH; and 3 Board members)

Dr. Teets recommended approval of the requests. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved the three travel requests.

Part XVIII - Board Concerns

Dr. Teets recommended a special meeting be held on Thursday, May 16, 2002 to take action on bids which will be opened that day, and to consider salary for unrepresented personnel for FY 2003. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously accepts Dr. Teets= recommendation.

Mrs. Rawe noted that determination of student board member has been tabled until Thursday, as well.

Mrs. Rawe and Mrs. Collins will coordinate gathering A Special Gifts@ for drawing at the Maryland Association of Boards of Education (MABE) Annual Conference in Ocean City in October.

Mrs. Rawe noted MABE is requesting nominations for the Charles W. Willis Award for outstanding school board service. The deadline is July 10, 2002.

The Board reviewed a memo from MABE, dated April 29, 2002 requesting boards to review their Continuing Resolutions and Beliefs & Policies statement and to submit proposed changes and additions. The Board offered no suggestions at this time.

Mrs. Collins reported on the last Legal Services Association (LSA) meeting where she voiced the Board= s reservation about LSA hiring another staff person and the impact on membership dues.

Mr. Durst reported on his recent attendance at the National Association of Boards of Education Conference in New Orleans at which Archbishop Desmond Tutu was the guest speaker.

Miss Hollingsworth was asked to consider attending the MABE Summer Leadership Conference in June. She will let the superintendent know of her plans.

Part XIX - Adjournment

There being no further business, the Board, by consensus, adjourned the meeting at 9:35p.m.

Part XX - Information Items

In addition to the following agenda items, the Board received their pay schedule for FY 2003:

  1. Visionary Panel for Better Schools, Achieve, Inc., and the No Child Left Behind Act (4/26/02)
  2. April 2002 Attendance Bulletin
  3. Home & School Connection, May 2002
  4. Discovery Connection, May 2002
  5. Memo to Mrs. Rawe from MSDE in appreciation of hosting the MABE Regional Meeting and State Board Forum from Marilyn Maultsby, President of the Maryland State Board of Education, dated 5/8/02
  6. Memo from John Woolums, Director of Governmental Relations, MABE re A No Child Left Behind Act@ and background materials, dated 5/4/02
  7. Memo from John Woolums re a request for applicants for newly established task forces, dated 5/14/02.


________________________________________ _______________________________________
Camilla Rawe Wendell D. Teets
President Secretary/Treasurer
Approved:  June 11, 2002