Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 13, 2001




Oakland, Maryland 21550

Tuesday, November 13, 2001


            Part I - Call to Order

        Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 4:10 p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mrs. Charlotte Sebold, associate member; and Dr. Wendell Teets, Superintendent of Schools.

            Parts II - Public Comment

        There was no additional public comment.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:15 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance/Human Resources were in attendance during all or part of the executive session.

        Discussion topics included appointments, a resignation, leaves with pay, volunteer coach, bus contract transfers, bus drivers and assistant appointments, and bus driver deletions.

        Mr. Rodney Durst, associate member, joined the meeting at 4:25 p.m. Mr. James Raley, associate member, joined the meeting at 4:35 p.m.

            Part IV - Reconvene in Public Session

        The Board reconvened at 5:30 p.m. Miss Laura Hollingsworth, student Board member, joined the meeting at this time. Included in the audience were five students as observers from Frostburg State University=s Education Department. Mrs. Collins asked for a moment of silence for guidance and inspiration, after which Miss Hollingsworth led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously accepted the agenda as drafted.

            Part VI - Announcements

        The following announcements were offered:

  • Southern High football team will be competing in state tournament game, Saturday, November 17, 2001.

  • Duane Yoder, Director of Community Action Committee, Inc., in conjunction with the Board of Education, has applied again for the Judy Hoyer grant funds. Dr. Teets believes it will be successfully funded this year.

  • Southern High School band will be attending the North American Music Festival in Canada, April 18-21, 2002.

  • The Northern High School Spanish trip scheduled for next spring has been canceled.

  • There will be a spaghetti dinner at Northern High School for Ryan Savage on Saturday, November 17, 2001 at 7:00 p.m.

  • There will be a Patriotic Program at Garrett Community College on November 17, 2001 at 7:30 p.m.

  • Both high school bands qualified at the East Coast Competition: Northern placed 24th and Southern placed 29th.

             Part VII - Approval of Minutes of October 9, 2001

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of October 9, 2001 were unanimously approved with typographical corrections and a clarification under Part XIV., paragraph four, to read as follows: AMrs. Collins reviewed an invitation from MSDE to a conference sponsored by the University of Maryland on student minority and the achievement gap, scheduled for Wednesday, November 7, 2001.@

            Part VIII - Recognition: Northern Middle School TechConnect Grant Award

        Dr. Teets reported on the ceremony at Northern Middle School on October 24, 2001, at which the school was awarded a TechConnect Grant from Allegheny Energy, Inc in the amount of $30,000. He recognized Mr. Bill Carlson, Principal, and congratulated him and his staff on this honor. Mr. Carlson introduced Mrs. Jennifer Rankin, teacher at Northern Middle, crediting her as instrumental in developing the grant proposal with assistance from teachers Lori Burdock and Darren Wilburn. Mrs. Rankin explained that the grant, one of ten chosen from more than two hundred proposals from schools in Allegheny Energy=s service area, would be used to enhance and equip each math and science classroom at Northern Middle with state of the art technology for both students and teachers. Additionally, she shared that retired employees of Allegheny Energy would be available to install the equipment when it arrives. TechConnect is a part of Allegheny Energy=s Corporate Giving Program which contributes to a variety of community needs. The Board offered their congratulations to Mr. Carlson, Mrs. Rankin and staff for their achievement and initiative.

            Part IX - Administration

        Mr. James Murray, auditor for Rodeheaver and Associates, presented the June 30, 2001 Fiscal Audit, noting no instances of noncompliance were disclosed, and no material weaknesses were found in matters involving internal control over financial reporting and its operation. Mr. Murray reviewed the Combined Balance Sheet - All Fund Types and Account Groups; Combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types; and Statements of Revenue, Expenditures, and Changes in Fund Balance - Balance and Actual - in the areas of Unrestricted and Restricted Current Expense, Food Service, and School Construction Funds. The report showed that, as of June 30, there was $1,583,865 total fund equity. Of this amount, $950,000 has been designated for FY 2002 budget, $160,082 has been designated for employee benefit rate stabilization, with $473,783 as undesignated and unreserved funds. Mr. Murray briefly reviewed supplementary information on School Activities Fund Balances. He also informed the Board that, beginning in FY2003, depreciation on fixed assets investments must be recorded. Other discussion topics included the need for a Aself-balancing@budget rather than budgeting carryover funds and that the Food Service variance can be attributed to unbudgeted capital outlay expenditures and breakfast program expansion. The Board thanked Mr. Murray and his staff for their fine work on behalf of the school system.

        Mr. Fink presented the revised Administrative Procedure 532.61 Employment of Non-Administrative Professional Employees for information. The procedure was updated to include correct titles of current staff and was renumbered from 532.21 and 532.21A to locate it with its accompanying policy in the manual. During discussion, the Board asked that Aand@be changed to read Aand/or@in 2.d.

            Part X - Instruction

        Dr. McCartney presented a Professional Leave and Travel Request for three teachers to attend the National Association of Gifted Children in Cincinnati, Ohio on November 8-10, 2001. She explained this staff development opportunity became available after the October Board meeting and, therefore, Dr. Teets gave approval in advance to attend this convention. Dr. Teets recommended the Board endorse this action. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously gave its approval.

        Mrs. Lynn Bell, Director of Secondary Education, 9-12 provided an update on the Making Schools Work (MSW) program. The program is an initiative of the Southern Region Education Board (SREB) which is funded through the Office of Educational Research and Improvement, U.S. Department of Education. She presented an overview of the goals for the middle and high schools as well as key practices and conditions for accelerating student achievement. Mrs. Bell explained that the program has been well received by staff and provides planning for continuous improvement in various areas of instruction and performance evaluation. Additionally, Mrs. Bell noted that the MSW Technical Assistance Team will arrive in the county on December 10, 2001, for school specific overview of action plans and challenges, visitation to classrooms, and group conferences, concluding with an exit conference on December 12, 2001. Board members are invited to the MSW Kick-off Dinner on December 10, 2001 at Southern High School and the other planned activities. The Board thanked Mrs. Bell for her report and on-site visitation schedule.

        Dr. McCartney added that School Improvement Plan deadlines are extended so that schools could incorporate information from MSW into their school plans. She noted that staff continues to seek grants to fund the MSW initiative to which the system is committed.

            Part XI - Board Concerns

        Representatives from each employee group were invited to be present as Mrs. Collins read and each Board member signed a Proclamation in honor of American Education Week, November 11-17, 2001. In attendance were Ms. Irene Sigel representing Garrett County Education Association, and Mr. Joe Heatherman and Mr. Norman Livengood representing the Garrett County Federation of Teachers. Ms. Sigel announced that Wednesday, November 14, 2001 was designated as American Education Support Personnel Day, and offered a special thank you to support personnel. The Board extended their appreciation of all county public school education employees for their dedication and professionalism as they serve the children of Garrett County. A copy of the signed Proclamation will be sent to each school.

            Part XII - Personnel Action

        Dr. Teets recommended the following personnel action:


  • Michael Friend, Case Manager for Drop-Out Prevention, NH/SH, effective 11/27/01

  • Will Skidmore, Custodian IV, AC, effective 10/17/01

  • Stacy Hershman, 4.5 hours per day Cafeteria Worker, SX, effective 11/19/01


  • Candy Dauses, Instructional Assistant, AC, effective 11/26/01

Leave Without Pay:

  • Naomi Beitzel, Instructional Assistant, GV, six (6 ) days in January 2002

  • Judy Duling, Cafeteria Worker, BR, January 3-9, 2002

Transportation: Contract Transfer:

  • William Edward Fitzwater, Jr. to Patience Fitzwater

  • Bertha Green to Bertha Green Bus Services, Inc.

Driver Approval:

  • Jennifer Meyers - for Rodney Meyers, Route 57

  • JoAnn Kamp - for Sebold Trucking, Inc., Route 68

  • Eric Frantz - for Gary Frantz, Route 86

Driver Deletions:

  • Betty Brown - health problems

  • William E. Fitzwater, Jr. - deceased

  • James W. Fletcher, Jr. - no physical

  • Edwin O. Friend - no physical

  • Gail L. Hebb - no physical

  • Harold W. Wiley - no physical

  • Gary W. Frantz - health problems

Assistant Approval:

  • Gary W. Frantz - for Gary W. Frantz, Route 86

Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved the personnel recommendations.

            Part XIII - Board Concerns, continued

        Mrs. Collins presented a report on MSDE=s Seminar on Minority Achievement which she attended on November 7, 2001, at the University of Maryland. The conference, which focused on strides made in closing the achievement gap, included several speakers from MSDE and Mr. Durst, President of MABE, as well as a panel discussion highlighting programs which have been helpful in various counties. Mrs. Collins felt the seminar emphasized that more impetus statewide was needed. Mr. Durst offered comments relative to equitable funding issues and community involvement. It was noted that there are schools in Garrett County with seventy percent socioeconomic minority. Additional discussion included the use of phones in the classroom for enhanced parent/school contact, accountability of student and parent input.

        Dr. Teets reported all middle and high schools will now have the breakfast program in place with the program starting at Southern Middle School after Thanksgiving.

        Mr. Durst reported on the recent legislative meeting he attended. Discussion included data covering a three-year period comparing curriculum regarding sex education in five states. Findings concluded that an abstinence-based program incorporating life style education and goal setting as part of a comprehensive sex education curriculum was the more successful approach.

            Part XIV - Public Comment

        Dr. Teets and Board members invited comment and questions from the Frostburg University students. The Board wished Mrs. Rawe a very happy birthday.

            Part XV - Adjournment

        There being no further business, the Board, by consensus, adjourned at 7:10 p.m.

            Part XVI - Information Items

a.    Garrett County Board of Education Financial Report 200-2001 (E. Fink: 11/06/01) (Board members only)

b.    MSDE News Release: State Superintendent Extends Verification Process for 2001 MSPAP Release (11/6/01)

c.    MSDE Bulletin, Vol. 12, No. 11 (9/28/01)

d.    Memorandum to M. Collins re: Final Report of the MABE Resolutions Committee (10/29/01)

e.    September 2001 Attendance Bulletin

f.    October 2001 Attendance Bulletin

g.    A Letter to Parents Regarding the Maryland High School Assessments (MSDE: September 2001)

h.    High School Improvement Update, Volume 1, Issue 1 (MSDE: August 2001)

i.    Home & School Connection, November 2001

j.    The Steering Wheel, October 16, 2001

k.    MSDE Bulletin, Vol. 12, No. 12 (11/5/01)


________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:  December 11, 2001