MEETING OF THE GARRETT COUNTY
BOARD OF EDUCATION
Tuesday, August 14, 2001
Part I - Call to Order
Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. Rodney L. Durst, Mr. James M. Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.
Parts II - Public Comment
There was no public comment at this time.
Part III - Executive Session
Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:07 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance/Human Resources were in attendance during all or part of the executive session. During executive session, the Board discussed appointments, resignations, emergency and volunteer coaches, residency requirements, and mental health staffing through interagency collaboration for the coming school year.
Part IV - Reconvene in Public Session
The Board reconvened at 5:30 p.m. Miss Laura Hollingsworth, student Board member, joined the meeting at this time. Mrs. Collins asked for a moment of silence for guidance and inspiration, after which Miss Hollingsworth led the assembly in the Pledge of Allegiance to the Flag of the United States of America.
Part V - Acceptance of Agenda
Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously accepted the agenda with the following additional topics: Under Instruction, adoption of Earth Science Textbook (information) and revision to Procedure 472.13 School Health Services form; under Personnel, Board=s determination of hearing regarding teacher termination; and under Board Concerns, Report of the MABE Resolutions Committee.
Part VI - Announcements
The following announcements were offered:
Additionally, Mrs. Sebold expressed her appreciation for the flowers from the Board and other expressions of sympathy that were offered to her family following the death of her mother on August 2, 2001.
Part VII - Approval of Minutes
Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Minutes of July 10, 2001 were approved as drafted.
Part VIII - Administration
Mr. Fink reported that a committee met earlier in the summer to revise policies and procedures relative to the contracts, tenure, evaluation and resignation of teachers. Members of the committee, Brenda McCartney, Irene Sigel and Lowell Leitzel, were in attendance to assist Mr. Fink in the presentation. Other committee members included Jack Rickman, Doug Gaither and Kathy Ridder. Mr. Fink explained the revision of Board Policy 534.1 Contracts, Tenure, Resignation included adding a paragraph which would allow probationary contracts to be extended to a third year under certain circumstances, and changes of some dates under the Contracts and Resignation sections. Discussion included the use of teacher mentoring and the implementation of an action plan as needed for a probationary third year. Board Policy 534.1 will be placed on the September 11, 2001 Board agenda for action.
Since the revisions to Board Policy 533.61 Teacher Evaluation were minor in nature, Mr. Durst moved to waive the first reading and approve the revised policy. Mrs. Rawe seconded the motion and the Board voted unanimously to approve the motion.
Mr. Fink then explained revisions to the accompanying Administrative Procedure 533.611 Teacher Evaluation, noting that revisions were made throughout Items I through V. Under VI the Evaluation Instrument was revised to include NI (Needs Improvement) and a place was added to attach an improvement plan to the evaluation. Item VII adds an improvement plan to the evaluation process. Item VIII adds all the information now included in 535.11 along with the forms used for less than satisfactory performance of Certificated Teachers. (Therefore, adoption of Procedure 533.611 will eliminate Procedure 535.11.) The Improvement Plan and Forms A, B and C for unsatisfactory performance will be used to replace those currently in use in Administrative Procedure 637.11 Evaluation of Supporting Services Personnel. Discussion included the use of the evaluation and improvement plan instruments, including the effectiveness of the NI (Needs Improvement), E (Effective), and NE (Not Effective) in determining an overall rating of E or NE. A key for the NI, E and NE abbreviations will be added to the evaluation form. Miss Hollingsworth commented on the complexity of the evaluation process. Dr. Teets stressed the importance of improvement continuation, as well as documentation of needs and commendations. Mr. Fink thanked the Board for taking action of Board Policy 533.61, adding that copies of 533.61 and 533.611 will be distributed to and reviewed with all administrators at the August A&S Meeting in preparation for the beginning of school.
Mr. Mike Sines, Director of Facilities, Maintenance and Operations presented the Draft Capital Improvement Program (CIP) FY 2003-2008, as of August 14, 2001. He highlighted the renovation of Route Forty Elementary School as the centerpiece for FY2003, noting that the projected cost of the completed project is $4,025,000 for construction, $138,000 for modular classrooms to house students during renovation, and $182,000 for design ($150,000 of which is designated from the current year=s budget). Mr. Sines distributed schematic drawings and a site plan for the renovation showing floor plans, transportation routes and parking. An additional amount of $50,000 is budgeted for FY 2003 for furniture for Route Forty. The CIP also includes plans for the replacement of the Accident Elementary School roof, Northern High School Greenhouse and Southern High football field bleachers in FY2004; Northern Middle School renovation by FY2005; Southern Middle School boiler replacement by FY2006; Dennett Road Elementary School renovation by FY2007; and Kitzmiller Elementary School replacement by FY 2008; as well as $20,000 per year, FY2004-08, for purchase or replacement of various equipment. The CIP also lists Southern High School Library renovation using Aging School (QZAB) and local funds in FY2003. Mr. Sines explained that the construction of a planetarium facility at the Hickory Environmental Education Center is a part of the current year=s plan, and that a verbal commitment has been received from the state.
Mr. Sines presented the draft Administrative Procedure 750 Minority Business Enterprise (MBE) Procedures for State Funded Public School Construction Projects, explaining that the procedure has been updated to include the most recent MBE guidelines, as directed by the State.
Mr. Sines presented a request from Pam Holloway of CPMartins=Mobile Catering for permission to park the mobile catering truck between Southern Middle and Broad Ford Elementary Schools during the soccer matches this fall. Ms. Holloway indicated the business will donate ten percent (10%) of their net sales of beverages, sandwiches and snacks to the Mt. Top Soccer Association. Discussion included the need to insure proper Maryland licensing and insurance, groundskeeping responsibilities, concessions as fundraising opportunities for non-profit versus profit organizations during school and non-school events, the need to impose a time restriction, and the need to specify there shall be no sales during the student day. Dr. Teets indicated he spoke with the principals of the two schools and Ron Petrella of Mt. Top Soccer Association and recommended the Board approve the request. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the recommendation for a period of one year with expressed appropriate restrictions.
Mr. Sines presented an offer from Matthew Scheffel to donate approximately two (2) acres of land bordering the Southern Middle School property to the Board of Education. Mr. Scheffel requests that the Board bear the cost of survey, recording of deed, etc., and offer a statement of acceptance based upon a land value of $12,000 per acre. The Board reviewed the request along with the additional conditions listed on the accompanying plat. Mr. Sines noted the principal of Southern Middle is in support of the acquisition. Dr. Teets recommended acceptance of the two acres with input from the Board attorney. Upon a motion by Mr. Raley, seconded by Mr. Durst, the Board unanimously accepted the offer, with appropriate legal input.
Mr. Art Refosco, Director of Transportation reviewed the three fleet insurance bids which were opened on July 24, 2001. He noted that approximately $64,000 was paid in claims during the last school year. Dr. Teets recommended the Board approve the bid award to the Erie Insurance Group, through Yoder-Hershberger Insurance, in the amount of $51,557. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.
Part IX - Instruction
Dr. Phil Lauver, Supervisor of Pupil Services, reviewed the new changes to the Student Handbook - Rights, Responsibilities, and Discipline, including the use and possession of communication devices, which had been discussed at the July Board meeting. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the revisions.
Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved a Professional Leave and Travel request for Steve Dauses, Family Support Worker at Dennett Road Elementary School, to attend the National Prevention Research Conference in North Carolina on September 9-12, 2001.
Dr. Donald Forrester, Director of Elementary Education, requested approval for Professional Leave and Travel for several teachers and principals of Southern High and Bloomington Schools to attend Co-nect=s 8th Annual Conference in Toronto, Canada, October 16-21, 2001. Dr. Forrester commented on the excellent staff development activities available through Co-nect, noting that four teachers from Southern High School will be presenting at the Toronto Conference. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the request.
Dr. McCartney presented for review school charity drive reports for the 2000-2001school year, according to Board Policy 726.62. She noted that Crellin and Yough Glades Elementary Schools reported that no charity drives were held during that time.
At this time the Board took a short break.
Part X - Public Comment
There was no public comment at 7:15 .p.m.
Part XI - Instruction, continued
Dr. McCartney presented the proposed Glencoe Earth Science textbook for grade six which was recommended by a committee during the science workshop held during the week of August 6, 2001. Detailed information regarding the revised science curriculum will be a September agenda item. However, in order to purchase the book before a grant modification deadline, the textbook will be put on display for public review and comment and brought back to the September meeting for final action.
Dr. McCartney reviewed the Administrative Procedure 472.13 School Health Services Medication Order Form and Administration Record which was revised to include a release for insulin self-medication.
Part XII - Personnel
Dr. Teets recommended approval of the following personnel items:
Mr. Durst moved to accept the superintendent=s recommendation. Mr. Raley asked that the motion be amended to include a waiver of the twenty-five mile radius residency requirement for James Maddy, Administrative Assistant at Southern High School. The Board unanimously approved the amended motion.
Mrs. Collins called for a motion for adoption of the Board of Education=s opinion regarding the superintendent=s decision regarding termination of a teacher. Mr. Raley so moved. Upon a second from Mrs. Rawe, the Board unanimously voted to support the superintendent=s decision.
Part XII - Board Concerns
Mrs. Collins reported on her participation in the Leadership Maryland Conference regarding teacher recruitment and retention. The three-day conference was an open space forum for four hundred educators, business people, legislators, and new teachers. She distributed a AFinal Issues List@which was a direct output of the conference, adding that a conference report will be forthcoming.
Mr. Durst attended the National School Board Association (NSBA) Southern Region Conference to gather information for the Maryland Association of School Boards (MABE). He noted that Maryland appears to have more in common with the southern group, and will recommend that Maryland move from its current association with the northeast group.
Dr. Teets asked that Board members finalize their plans for the MABE 2001 Conference in Ocean City, October 3-5, 2001. The Board reviewed a report from the MABE Resolutions Committee in preparation for the Annual Business Meeting at the Annual Conference.
Mrs. Sebold expressed her appreciation for the new 2001-2002 Calendar which is developed annually by Dr. Pat Mullinix, Coordinator of Research, Evaluation, and Information, and distributed to each student household.
Part XIII - Appeal Hearing
At the request of the Appellant, the Board agreed to recess in order to conduct a closed hearing, as per Board Policy 110 and Administrative Policy 110.1. Miss Hollingsworth remained in the closed session.
Part XIV - Reconvene in Public Session
At 9:55 p.m. the Board reopened public session.
Part XV - Appeal Hearing Decision
Mr. Durst made a motion to overturn the Superintendent=s decision regarding a request from Vickie Mazer relative to Board Policy 432.0 and Administrative Policy 432.01 Garrett County Students Who May Attend Designated Allegany County Schools. Upon a second from Mrs. Sebold, the Board voted 3-1 in support of the motion, with Mrs. Rawe casting the dissenting vote. A copy of the opinion will be forwarded to the Superintendent.
Part XVI - Adjournment
There being no further business, the Board, by consensus, adjourned at 10:05 p.m.
Part - Information Items
a. Commissioner=s Monthly Staff Meeting Report, July 31, 2001
b. Memorandum to Dr. Teets re: John R. Woolums, Esq. as new MABE Director of Governmental Relations (8/1/01)
c MSDE News Release: Maryland 8th graders show significant improvement on national test (8/2/01)
d. ASouthern Garrett Community Technology Center@ Information Brochure
e. Garrett County Board of Education 2001-2002 Calendar