Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 12, 2001

 

 

MINUTES

 

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, June 12, 2001

__________

            Part I - Call to Order

        Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. Rodney L. Durst, Mr. James M. Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Parts II - Public Comment

        There was no public comment at this time.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals, and, as requested by Mr. Raley, to consult with staff, consultants, or other individuals regarding pending or potential litigation. During executive session, the Board discussed personnel requests including appointments, a leave of absence, retirements, resignations, final approval of bus drivers and bus assistants, and deletion of a driver; administrative transfers; and items with a potential for litigation. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance/Human Resources were in attendance during all or part of the executive session. Commissioner Gregg joined the meeting at 4:40 p.m.

            Part IV - Return to Public Session

        The Board reconvened in public session at 5:30 p.m. Miss Amanda Pagenhardt, student Board member, and Commissioner Ernest Gregg joined the meeting at this time. Mrs. Collins asked for a moment of silence for inspiration and guidance, after which Miss Pagenhardt led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously accepted the agenda with the following additions: Technology Camp Schedule for Summer of 2001, May 2001 Attendance Bulletin, a memorandum from MSDE dated June 6, 2001 regarding High School Assessment with its accompanying June 8, 2001 Clarification, and AExtended Year Academic Program@(July 2 - July 20, 2001) pamphlets for Northern and Southern Middle Schools under AInformation Items;@and LSA Report by Mr. Durst under ABoard Concerns.@

            Part VI - Announcements

        The following announcements were made:

  • Dr. Teets extended his gratitude to staff and attendees for a successful AOpen House@ of the new central office facility on May 30, 2001.

  • American Cancer Society=s ARelay for Life@ Event at Southern High School, June 8-9, 2001, was very successful, with eighty-nine fundraising teams this year. The central office, Broad Ford Elementary, Southern High and Southern Middle had teams, with Southern Middle capturing the ASpirit Award.@

  • Michelle Harman was named Biology Teacher of the Year by the Maryland Biology Teachers Association.

             Part VII - Approval of Minutes

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of May 8, 2001 were unanimously approved as drafted.

            Part VIII - Recognition of Garrett County=s Teacher of the Year

        Dr. Teets introduced Mr. Steve Cosner, electronics teacher at Southern High School, as Garrett County=s Teacher of the Year for 2001-2002, indicating this is the fourth year the Board has participated in this event. Dr. McCartney stated that Mr. Cosner=s application was outstanding among the several excellent applications which were received, reviewing his achievements both in the classroom and as a coach. Mr. Cosner expressed his appreciation of this honor and shared with the Board a plaque from MSDE ACertificate of Appreciation to the Teachers of Garrett County Public Schools@which he received at the Teacher of the Year Ceremony on May 22, 2001. He offered MSDE=s apologies that the ceremony was held at the time of MSPAP testing. Mrs. Jo Ann Vent, Supervisor of Career/Technology Education, who attended the ceremony with Mr. Cosner, spoke of his many achievements at Southern High School. The 2001-2002 State winner will be announced at the Teacher of the Year Gala on September 28, 2001. The Board congratulated Mr. Cosner on his award.

            Part IX - Recognition

        The Board offered their congratulations to Mrs. Jo Ann Vent, Supervisor of Career/Technology Education, who was honored as a Maryland=s Tomorrow ABright Star@at a ceremony on May 15, 2001 hosted by the Sar Levitan Center for Social Policy Studies at Johns Hopkins University in conjunction with the Maryland State Department of Education. Mrs. Vent was recognized as one of twelve mentors from Maryland who played an important role in youth dropout prevention in our local school system. Mrs. Vent noted this year=s student awards were presented to Joni Davis Alexander, 2001 graduate of Southern High School, and Misti McKenzie, student at Northern Middle School, who were honored at the same ceremony. Mrs. Vent highlighted the accomplishments of the following Southern High School winners of the State FFA Development Events held at College Park on April 24, 2001:

  • Chase Ashby                        1st Place            Agricultural Mechanics

  • Sarah Pysell                          6th Place            Dairy Foods

  • Nick Rush                           12th Place           Agricultural Mechanics

  • Chase Ashby, Nick Rush,
    Nick Sines, Rex Hoalcraft     3rd Place Team  Agricultural Mechanics

        Dr. Teets and the Board offered their congratulations to Chase Ashby, Sarah Pysell and Nick Sines who were present, and to the other students and their advisor, Mr. Steve Kisner, who were unable to attend.

        Dr. Teets introduced Matt Stephens, sophomore at Southern High School, who recently won the title of State Champion High Jumper (jump of six feet, two inches), and his coach, Jamie Beeman. Dr. Teets also noted that Justin Stephens, Matt=s brother, won the title last year. The Board congratulated Matt for his achievement and wished him success in future events.

        Dr. Teets introduced David Bosley, Coach for the Girls=Softball Team who captured this year=s 1A State Championship. The team has a 22-2 record this year and the best record in school history. Coach Bosley introduced the following team members who accompanied him to the Board meeting: Amber Bernard, Megan Bernard, Megan Burner, Jennifer Bosley, Erica Green, Ashley Liller, Gina Reeves, Katie Richter, Jenna Rush, Holly Sauder, Stacy Scripp, and Autumn Uphold. Additionally, he named Kristen Oxford, team member, and Christy Eyler, assistant coach, who were unable to attend. Dr. Teets and the Board commended the team and coaches for their outstanding competition year.

        Commissioner Gregg left the meeting at 6:05 p.m.

            Part X - Administration

        Mr. Mike Sines, Director of Facilities, Maintenance and Operations, requested the Board=s approval of the Comprehensive Maintenance Plan (CMP) which was presented for information at the May Board meeting. Upon a recommendation for approval from Dr. Teets, Mr. Durst moved the CMP be approved. Upon a second from Mrs. Sebold, the Board unanimously approved the CMP for FY 2002.

        Mr. Sines updated the Board regarding the RFP for removal of the surplus planetarium from the former Board of Education building on Fourth Street. Two bids were secured to remove and purchase the equipment, and the proposal of $8,500 from Spitz, Inc. was accepted. Plans are in place for removal of the dome and equipment prior to June 30, 2001.

        Mr. Sines reported the Northern High School football field is essentially completed. He offered his appreciation of the time and materials contributed to the labor intensive project. Especially, he noted Delegate Edwards=fundraising efforts, Keystone Paving, the Board maintenance staff, County Road Department, the coaches, students and parents who contributed their efforts toward a beautiful result. In response to a question from Mr. Durst, Mr. Sines explained that the bleachers now in place at the field offered the most seating capacity for the funds which were available at the time of purchase. Mrs. Collins thanked Mr. Sines for his efforts and coordination of the project, and suggested the need to acknowledge the volunteers in some way. Mr. Sines said Mr. Reichenbecher is planning to do so at the first football game.

        Mr. Sines reported two bids were received to replace carpeting at Accident Elementary School with bound-edged area carpets and cove base, using Aging Schools funds. Dr. Teets recommended approval of the lower bid proposal from Delano=s, Inc. in the amount of $11,189. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously approved the bid proposal.

        Mr. Sines explained that two proposals were received to remove and replace the existing gymnasium floor at Southern Middle School. Dr. Teets recommended awarding the contract to the lower bidder, Select Hardwood Floors, in the amount of $57,880 plus $2,250 for cove base. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

        Mr. Sines noted there were four proposals for the replacement of the maintenance cargo van. Discussion centered on local preference component of the bid process, trade-in allowance and the addition of cargo boxes. Mr. Sines indicated the Food and Nutrition Services department may be interested in the old van. Dr. Teets recommended the bid proposal by Criswell Chevrolet, Inc. for a 2002 model in the amount of $18,959 plus $959 for cargo boxes, with a $2,500 trade-in option. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the award.

        Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the Board to participate with county government in the fuel bid. Oakland Oil company was the low bid.

        Mr. Sines revisited the mechanical/electrical bid proposals which were rejected by the Board at its May meeting because of the disparity of bid amounts. He explained that the contract was re-bid with the lower bid submitted by R. H. Lapp & Sons, Inc. in the amount of $22,999 (base bid of $22,424 plus alternate #1 of $575). Dr. Teets recommended approval. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board awarded the contract to R. H. Lapp & Sons, Inc. with a vote of 3-0. Mr. Raley abstained in that a business acquaintance of his may be involved with this contract.

        Mr. Scott Germain, Program Manager for Food and Nutrition Services, gave a report about the Maryland Meals for Education (MMFA) program currently implemented in Friendsville and Kitzmiller Elementary Schools. Mr. Germain reported that Friendsville Elementary=s average participation this past year is 152 per day, or 85.3% compared to 47% the previous year. Kitzmiller Elementary=s average is 87 per day, which is 74% participation. Mrs. Sheila Miller, principal of Kitzmiller, added that the program is enjoyed by students and faculty who consider it a success. Mr. Germain stated this program, which is a competitive program in the governor=s budget, will be expanded to include Bloomington, Crellin and Dennett Road Schools for the 2001-2002 school year. He explained that the funding mechanism ends with the coming school year, and asked the Board=s assistance to request continuation of this funding. At Dr. Teets=request, Mr. Germain reported that three of the secondary schools have a breakfast program available for students. Mr. Jack Rickman, principal of Southern Middle School, added that his school has not offered the breakfast program because of the transportation logistics of student arrival times, but he is considering future options. Dr. Teets noted that, statistically, scores have improved where this program is in place.

            Part XI - Instruction

        Mrs. Sandra Nesline, Mr. Keith Harvey, Mrs. Linda Buckel, Mrs. Sheila Miller and Mr. Jack Rickman, principals of Accident Elementary, Crellin Elementary, Grantsville Elementary, Kitzmiller Elementary and Southern Middle Schools, respectively, were introduced by Dr. Teets to receive recognition by the Board for their recent MSPAP School Improvement awards. Dr. Teets noted these awards are for substantial MSPAP improvement, with a monetary award for two consecutive years of improvement. At a surprise visit to each school by Dr. Teets, Mrs. Collins, Mrs. Rawe, Mrs. Sebold, Dr. McCartney, Dr. Mullinix and Dr. Forrester, principals were presented with a certificate on May 31, 2001. Additionally, Crellin Elementary was presented a monetary award of $21,201.85. This is the first year these awards have been done locally. Mr. Harvey shared his plaque, adding that staff is looking forward to purchasing technology items, iBooks, kindergarten supplies, and perhaps a backstop for the playground since the community uses the grounds after school. Mr. Harvey added he believed test scores were also enhanced by the participation of students in the breakfast program. Mrs. Nesline added that Accident Elementary has been recognized three of the last four years, and perhaps an entire school assembly could be held when awards are presented. Dr. Donald Forrester expressed his appreciation of the elementary schools for their hard work and the commitment of the students. Dr. McCartney expressed her appreciation of the staff and students of Southern Middle for their efforts. Dr. Teets and the Board members extended their congratulations to the principals and their staffs for this award, and to Dr. Forrester and Dr. McCartney for their contribution to the education of Garrett County students.

            Part XII - Public Comment

        There was no public comment. The Board took a short break.

            Part XIII - Recognition of Student Board Member

        The Board recognized Amanda Pagenhardt for her outstanding service and presented her with a gift. Miss Pagenhardt thanked the Board for her framed graduation picture and for a wonderful year as student Board member. The Board offered Amanda their best wishes for a successful future.

            Part XIV - Personnel Action

        Dr. Teets recommended the following personnel action:

Appointments: 

  • John Lofink, Principal, CR, eff. 8/8/01

  • Suzanne Sincell, Curriculum Coordinator, based at BR, eff. 7/2/01

  • April Slagle, Science Teacher, NH, eff. 8/22/01

  • Erin White, English Teacher, SH, eff. 8/22/01

  • Susan Henline, Special Education Teacher, SH, eff. 8/22/01

  • Christine Slaubaugh, Secretary V, SH, Step 1

  • Brian DeWitt, Custodian III, NH, eff. 7/2/01

  • Evelyn Lipscomb, Part-time Cafeteria Worker (4 hrs/day for 182 days/yr), SH, eff. 8/24/01

 Leave of Absence:

  • Sandra Nesline, Principal, AC, medical leave of absence for school year 2001-2002, eff. 7/1/01

 Retirement:

  • Martha DeBerry, Librarian, SH, effective 7/1//01

  • Betty Lou Liller, Secretary III, SH, eff. 7/1/01 (33 years)

  • James E. Ward, Jr., Head Custodian, RF, eff. 7/1/01

Resignations:

  • Danny Anderson, Mathematics Teacher, SH, effective at the end of the 2000-2001 school term

  • Robyn Nestor, Special Education Teacher, SH, effective 5/29/01

  • Connie Virts, Part-time Cafeteria Worker, SH, eff. 5/31/01

Transportation - Drivers for Final Approval:

  • Patricia Diehlman for Wayne Collier Inc.

  • Melissa Wassell, retroactive to December 2000

  • Edwin Friend, retroactive to March 2000

  • Mary Hunt, retroactive to September 1999

  • Kenneth Meyers, retroactive to July 1999

Transportation - Bus Assistants for Final Approval:

  • Debra Seizer, retroactive to April 2001

  • Dorothy Bernard, retroactive to August 2000

Transportation - Driver Deletion:

  • Ty Miller, no evaluation within 24 months

        Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the personnel recommendations.

            Dr. Teets then announced the following administrative transfers:

  • Holly Diehl, from Crellin Elementary to Friendsville Elementary

  • Sheila Miller, from Friendsville Elementary to Accident Elementary

            Part XV - Instruction, continued

        Dr. Patricia Mullinix, Coordinator of Research, Evaluation, and Information, reported on CTBS/5 results for Garrett County showing a comparison with the last three years (2001ÿ1997). She noted the results were for standard submission, i.e., no test read to a student is included. Of the twenty-eight countywide scores tested, the median national percentile rank is at or above 55 on 26 of 28 scores, and above 60 on 20 of the scores. All grade mean equivalent scores are at or above the expected levels. Dr. Mullinix highlighted the following:

Grade 2:

  • All scores are stable or slightly higher compared to 2000.

  • Math Computation shows greatest improvement over 2000 scores.

  • All grade mean equivalent scores are at or above 3.0, except for spelling (2.7).

Grade 4:

  • All scores are stable to slightly higher compared to 2000, except Math and Science which are down slightly.

  • Reading and Language Mechanics show the greatest improvement over 2000 scores.

  • All grade mean equivalent scores remain above 5.0, with reading three full years above level (highest yet).

 Grade 6:

  • All scores are stable or slightly higher compared to 2000, except for Math Computation and Social Studies which are down very slightly.

  • All grade mean equivalent scores are above 7.0 except language Mechanics (6.8). Reading and language are both two or more years above level.

 Grade 11:

  • Scores are generally stable compared to 2000, and all remain above the 60th percentile. Math shows a slight decrease over last year and Language a slight decrease.

  • All grade mean equivalent scores remain at the ceiling of 12.9.

        Dr. Mullinix noted that teachers get an objective performance report which shows each individual student=s strengths and weaknesses. The Board thanked Dr. Mullinix for her report.

        Mrs. Dana McCauley, Supervisor of Staff Development, presented a request for Dr. McCartney, Jennifer Kotulak, Supervisor of Special Education, and herself to attend the NSDC Annual Conference in Denver, Colorado on December 1-5, 2001. She explained they have been invited to make a presentation on content mentoring and will attend professional development sessions. Dr. McCartney noted it is an honor to be asked to present at this conference. Dr. Teets recommended approval. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the travel request and offered their congratulations.

        Mr. Phillip Lauver, Supervisor of Pupil Services, presented a new, proposed Administrative Procedure 474.212 Schedule for Retention and Disposition of Student Files for the Board=s review. Mr. Lauver indicated that records on microfiche are not very readable, and that the current system of putting permanent records on CD-ROM will be more efficient and will allow the paper records to be destroyed. Board members expressed concern about the language of the procedure for the lay person, asking that some editorial revision be done for more clarity. Mr. Lauver will meet with his committee to refine the document. Dr. McCartney praised Dale Kimble, Coordinator of Data Processing/System Management, for his input into this task of scanning the great volume of records.

        Dr. Teets recommended the approval of a poster, AFacts about HIV and AIDS@as a resource material for inclusion in grades seven and nine health classes and grade eleven family life class. The poster, recommended by the Health Advisory Committee, has been on public display for review and comment since the May Board meeting. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the poster.

        Dr. McCartney presented a request for professional leave and travel for ten staff members to attend the 15th Annual High Schools That Work (HSTW) Staff Development Conference in Atlanta, Georgia, July 10-13, 2001, and the Making Schools Work (MSW) Pre-conference, July 9-10, 2001. Dr. McCartney noted the MSW grant application was for $200,000, with the Board receiving $70,000. Discussion centered on seeking other grant possibilities, and that the system can work toward the particular objectives specified in the grant without meeting the required 70% participation from the schools to participate in the MSW program. Dr. McCartney noted that MSW staff will be facilitating much of the work in staff workshops this August. Dr. Teets recommended approval of the travel request. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the recommendation.

        Dr. Teets reported there will be no need for action on the proposed School Resource Officer Program which was discussed at the May meeting, explaining the County Commissioners did not approve the grant application by the Sheriff=s Department.

        Part XVI - Board Concerns

        Mr. Durst reported that MABE=s Charles W. Willis Award may be discontinued. Garrett County has no nominees at this time.

        Pursuant to Public School Law 6-110(b), Education Article, Annotated Code of Maryland, Dr. Teets asked the Board to set an amount for the superintendent=s Public Official Bond. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously offered the following resolution:

The Board of Education of Garrett County, as a result of its action on June 12, 2001, sets the Superintendent=s Official Bond at $20,000. This amount would remain in effect for the period July 1, 2001 through June 30, 2005 in conjunction with the Superintendent=s current contract.

        Dr. Teets will follow through with the bonding company and submit a letter to the Comptroller of the Treasury in this regard.

        Mr. Durst reported on the LSA seminar which he attended on June 9, 2001. Copies of the publication Mr. Durst received at the meeting, Five Questions Which Must Be Addressed Before Closing a Meeting, will be given to each Board member.

        Mrs. Sebold extended an invitation from the Republican Women=s Committee to Dr. Teets and Board members to attend a meeting tentatively scheduled for Tuesday, September 25, 2001. Several members and the superintendent plan to attend.

            Part XVII - Adjournment

        There being no further business, the Board, by consensus, adjourned at 9:00 p.m.

Part XVIII - Information Items

  1. Letter from Del. Edwards to Dr. Teets and Mrs. Collins (5/1/01)

  2. MSDE Bulletin, Vol. 12, No. 5 (May 7, 2001)

  3. MSDE News Release: Maryland to Honor 24 Local Teachers of the Year for 2001-02 (5/22/01)

  4. Governor=s Green School Award letter honoring Grantsville School (5/15/01)

  5. Tech Camp Schedule for Summer of 2001

  6. May 2001 Attendance Report

  7. MSDE Memorandum re: HSA (6/6/01) with Clarification Memorandum (6/8/01)

  8. Extended Year Academic Programs Brochure, July 2-20, 2001 (for Northern Middle and Southern Middle Schools)

 

________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:   July 10, 2001