Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 8, 2001





Oakland, Maryland 21550


Tuesday, May 8, 2001



            Part I - Call to Order

        Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. James M. Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Parts II - Public Comment

        There was no public comment at this time.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals, to interview the student board member candidate, and to consider the acquisition of real property for a public purpose and matters directly related thereto. Dr. Teets and Dr. Brenda McCartney, Assistant Superintendent, were in attendance during the executive session. Mr. Ervin Fink, Director of Finance/Human Resources, joined the meeting at 4:30 p.m. Mr. Rodney L. Durst, associate member, joined the meeting at 5:25 p.m.

        During executive session, the Board interviewed the student board member candidate; discussed personnel matters including appointments, transfers, leaves without pay, a bus company name change, deletion of bus drivers and assistant, a driver approval, non-represented staff and media technician position; and an offer to acquire new property.

            Part IV - Return to Public Session

        The Board reconvened in public session at 5:35 p.m. Student Board member Amanda Pagenhardt joined the meeting at this time. Mrs. Collins asked for a moment of silence, after which Miss Pagenhardt led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the agenda was unanimously accepted with the following additions: Under Administration, add Surplus Property RFP; Under Instruction, add a Professional Leave Request; Under Board Concerns, add Chamber of Commerce Request, ATraining on Key Work of School Boards@workshop, and a MABE Resolutions Committee request; Under Information Items, add ASBO Matters, April 2001 Attendance Bulletin, and correct item c. to read AGarrett County Teacher of the Year 2001-2002.@

        Noting the arrival of the Reverend Ann Harrison of the Ministerial Association, Mrs. Collins asked her to offer a prayer. Prior to the prayer offering, Rev. Harrison expressed her appreciation to the Board for their support of the Methodist Church=s after school program.

            Part VI - Announcements

        The following announcements were made:

  • Maryland=s Tomorrow ABright Star@ award ceremony on Tuesday, May 15, 2001 at Martin=s West in Baltimore.

  • Southern High School Stock Market Team won Western Region title and placed eighth in state, overall. Dr. Teets and Mr. Raley will attend the awards ceremony at Frostburg University on May 16, 2001.

  • Robert Pyle, a native of Kitzmiller who is nominated for an Emmy award, will be at the school on May 25, 2001.

  • Mrs. Sebold commented on the success of the Student Arts Fair held May 4-5, 2001. Dr. Teets will write a letter of appreciation to the coordinators, Carolyn Collen-Dubose and Doug Gaither.

  • Dr. Teets noted the Maryland School Performance Recognition Program will not be a state event this year. Schools to be recognized will be honored in-county in mid-May.

            Part VII - Approval of Minutes of April 8, 2001

        Upon a motion by Mr. Raley, seconded by Mr. Durst, the Minutes were unanimously approved with editorial corrections.

            Part VIII - Instruction

        Dr. Teets recommended approval of the Special Education Staffing Plan which was presented by Ms. Jennifer Kotulak, Supervisor of Special Education. Upon a motion by Mrs. Sebold, with a second by Mrs. Rawe, the Board unanimously approved the Plan.

        Dr. McCartney presented a professional leave and travel request for Joyce Lander to attend the National Language Conference in Las Vegas, Nevada, July 13-16, 2001. Upon Dr. Teets=recommendation and a motion by Mrs. Rawe, with a second by Mr. Durst, the Board unanimously approved the request.

        Dr. Teets reported that Sheriff Dick Sanders presented information to him regarding the possibility of a grant to fund one or two school resource officers to be assigned to our school system during the school year at no current or future cost to the school system. Sheriff Sanders is seeking the Board=s approval to proceed with the grant application. Dr. Teets explained that this proposed grant would be federally funded for a period of up to three years, with succeeding years to be funded by the sheriff=s budget. Dr. McCartney noted that the instructional directors have been working with principals to determine to what extent the school resource officer could assist with school curricular programs, and shared possible options that were developed. These options included having the officer provide input in safety education related areas, including the recent gun safety legislation; as a speaker on appropriate special topics, such as drug, alcohol, and tobacco use prevention instruction; provide informal interaction in hallways and student parking lots; and function in a school-community-parent liaison role. Additionally, a chart was reviewed showing curricular ties to several classes at the high school level in which the services of a school resource officer could be utilized. Dr. Teets emphasized the primary role of the officer would not be as a security officer, but as curricular and intervention support. Additional discussion centered on similar programs in other locations, appropriate development of a memorandum of understanding with the sheriff=s department, future funding implications, student input and perception, and qualifications and training level of potential resource officer(s). Mrs. Collins asked the Board members whether they would agree, in principle, to the proposal. Consensus was that Dr. Teets would tell Sheriff Sanders to proceed, but bring the grant application back in June for final approval.

        Dr. McCartney noted the Health Advisory Committee met on April 27, 2001 and reviewed the minutes of that meeting. She noted there was one item for board review, a poster that was brought to the committee=s attention by Dawn Panther, a teacher at Southern Middle School. The poster, AFacts About HIV and AIDS@is recommended as a resource to be utilized in grades seven and nine Health and grade eleven Family Life classes. The poster will be available for public review and comment during the coming month and will be brought to the June Board meeting for final approval.

            Part IX - Administration

        Mr. Mike Sines, Director of Facilities, Maintenance and Operations, distributed corrected pages and additional inserts for the draft Educational Facilities Master Plan (EFMP) which was presented to the Board for review at the April meeting. Dr. Teets recommended approval of the EFMP. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the EFMP.

        Mr. Sines reviewed the draft Comprehensive Maintenance Plan, noting changes and upgrades from last year=s report. The Comprehensive Maintenance Plan will be on the June Board meeting agenda for approval.

        Upon a recommendation by Dr. Teets and a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously awarded a contract to Hite Associates, Inc. to provide roof replacement for Friendsville Elementary School in the amount of $301,650.00.

        Upon a recommendation by Dr. Teets and a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously awarded a contract to TREMCO, Inc., in the amount of $29,884.25, to provide roofing materials/supplies for the summer maintenance program. Mr. Sines noted TREMCO was the sole bidder.

        In conjunction with the Northern High School main gymnasium renovation, Mr. Sines presented the bid proposals for gymnasium equipment. He explained that Casto & Harris submitted the lower bid of $39,000 to provide basketball backboards, a batting net and associated equipment, and $9,858 as the cost for an additional batting apparatus. Dr. Teets recommended approval of the bid. Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Board unanimously approved the contract to Casto & Harris.

        Also in conjunction with the gymnasium renovation, Mr. Sines proposed the Board reject the bids for electrical and mechanical services, noting the wide disparity of the two bid submissions, and issue a new Notice of Letting for the electrical and mechanical part of the project. Dr. Teets noted the project would still be on schedule and recommended the Board agree with Mr. Sines=proposal. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved rejection of current bids and issuance of a new Notice of Letting for electrical and mechanical services for the Northern High gymnasium renovation.

        Mr. Sines explained that as a consequence of moving the central offices from the old to the new location, the Maryland State Department of Education and the IAC have given verbal confirmation they are supportive of a Astand alone@facility for the planetarium. He indicated a need to determine what to do with existing planetarium equipment, and proposed issuing an RFP for the purchase and removal of the existing equipment located at 40 South Fourth Street, the substance of which would indicate we are liquidating property. Dr. Teets recommended the Board agree to this plan. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously agreed to Mr. Sines=s plan to issue the RFP.

        Mr. Sines noted there will be an auction of additional surplus property items in the latter part of May.

            Part X - Student Board Member Selection

        Mrs. Sebold nominated Laura Hollingsworth, a junior at Southern High School, to be the student Board member for the 2001-2002 school year. Upon a second by Mr. Raley, the Board unanimously approved the selection.

            Part XI - Student Recognition

        Dr. Teets introduced Scott Stough, Northern High School wrestling coach, highlighting the team=s accomplishments for this past year. Mr. Stough introduced students Blake Huber and Mark Wolf. Blake is the Bi-County Champion and Regional Runner-up State Champion. Mark has an undefeated record of 37-0, and is the Bi-County Regional and State Champion. The Board offered their congratulations for an excellent competition year.

        Dr. Teets next introduced the Southern High wrestling coach, Mr. Kurt Lear and team member John Hayhurst, noting a great year for their team, as well. John is this year=s Bi-County Champion, Regional Champion, and State Champion for the second time. The Board congratulated John for his accomplishments.

        Dr. Teets introduced Mr. Loren Bowser, VICA advisor at Southern High School, who named the students from Northern and Southern High Schools who were winners in this year=s VICA-Skills Olympics competition, as follows:

  • Josh Perez, NH                First Place            Action Skills Demonstration (will be attending nationals)

  • Laurie Fratz, NH              First Place            Job Skills B

  • Mark Zimmerman, NH    First Place            Job Skills A

  • Ron Bray, SH                   First Place            Promotional Bulletin Board (will be attending nationals)

  • Steve Teagarden, SH
    Jeremiah Bolyard, SH
    Scott Bolyard, SH
    Erin Gregg, SH                First Place            Team Building (will be attending nationals)

  • Steve Teagarden, SH
    Erin Gregg, SH
    James Preston, SH
    Andrew Harvey, SH
    Becky Rinehart, SH        Third Place           Quiz Bowl

(Josh Perez, Jeremiah Ervin, and James Preston were unable to attend the Board meeting.) Mr. Bowser noted that Mr. Steve Cosner, electronics teacher at Southern, coaches the Quiz Bowl team. Mr. Bowser and Mrs. Mary Ann Shipe, foods teacher at Southern, are also members of the VICA State Board of Directors. Mrs. Shipe added this is the first year in which Garrett County students competed in food services. Dr. Teets and the Board commended them for the number of student participants and for their success in the competition.

        At 7:30 p.m. the Board took a short break.

            Part XII - Personnel Action

        Dr. Teets recommended the following personnel action:


  • Barbara Baker, Principal, KZ, Category I, A&S Scale

  • Y. Michelle Harman, Coordinator/Administrative Assistant, SH, Category I, A&S Scale

  • Lois LaSalle, Cafeteria Assistant, 7.5 Hour Per Day, SH

Leave Without Pay:

  • Merilee Heidrich, May 25 (0.5 day) and May 29, 2001 (1.0 day)

  • Y. Michelle Harman, Teacher, NH, maximum of three (3) days during period of June 1-8, 2001

Transportation-Company Name Change:

  • Marjorie Browning (Contractor-Bus 22) - Company name change to M. M. Browning L.L.C. (Limited Liability Company)

Transportation-Driver Approval:

  • Paula Hutson, for William Fitzwater, Jr., Bus 83

Transportation-Deletion of Drivers:

  • Miriam M. Beeman deceased

  • William F. Garlitz didn=t complete inservice

  • David Kisamore moved to West Virginia

  • Wayne Jamison didn=t complete inservice

  • Ronald W. Maiers didn=t complete inservice

  • Sarah G. Plank didn=t complete physical examination

  • Alvin A. Shumaker, Jr. didn=t complete physical examination and inservice

  • Andrew E. Sines didn=t complete physical examination and inservice

  • Karen L. Steyer didn=t complete inservice

  • Gary E. Swearman didn=t complete inservice

  • George A. Wassell, Jr. deceased

  • James W. Lininger retired

Transportation-Deletion of Assistant:

  • Darlene J. Rounds didn=t complete physical examination and inservice

Dr. Teets also announced the following Administrative Transfers:

  • Holly Diehl, Curriculum Coordinator based at Broad Ford, to Principal at Crellin Elementary

  • Sheila Miller, Principal at Kitzmiller, to Principal at Friendsville Elementary

  • Keith Harvey, Principal at Crellin, to Principal at Yough Glades Elementary

        Additionally, Dr. Teets recommended a salary increase of five percent for non-represented personnel. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the personnel recommendations.

            Part XIII - Teacher Appreciation Week Proclamation

        Mrs. Collins read a Proclamation (attached) in honor of Teacher Appreciation Week, May 6-12, 2001, noting that today, May 8, 2001, is National Teacher Day. Mrs. Collins noted that teachers are appreciated Aevery hour of every day.@Proclamations were signed by each Board member to be distributed to each school. Dr. Teets added that the week of May 17, 2001 is Pupil Personnel Services and School Psychologists Week.

            Part XIV - Board Concerns

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved Board Policy 725.301 Board Member Expenses which was introduced at the April 10, 2001 Board meeting.

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved a professional leave and travel request for Scott Germain to attend the ASFSA National Conference in Nashville Tennessee, July 12-19, 2001.

        Dr. Teets noted there will be a presentation of high school diplomas to two World War II veterans and a presentation by students involved in the Oral History Project at a banquet honoring veterans on May 24, 2001, sponsored by the Historical Society. Dr. Teets stated his appreciation of Matt Novak, retired teacher, for the great job he has done working with students on the Oral History Project. Mrs. Sebold and Mrs. Collins will be attending with Dr. Teets.

        The Board determined May 30, 2001 from 3:30 to 6:30 p.m. as the date for an Open House for the new central office facility. If necessary, a brief Board meeting will be held following the Open House for personnel matters.

        Mrs. Collins reported on the April 24, 2001 LSA meeting, noting the main discussion point was the resignation of Eric Schwartz who is leaving to take a position as Board Attorney in Charles County. She explained that his position with MABE may be revised to become two part-time positions. Another LSA meeting topic was the IRS Audit Review in Carroll County regarding the 403(b) salary deferral program for employees.

        Dr. Teets relayed a request from Peggy Santamaria of the Chamber of Commerce for a letter of support from the Board endorsing the FHWA National Scenic Byways grant they plan to submit. This grant would designate old Route 40 road as a National Scenic Byway and provide physical improvements and historical information opportunities at several sites along the highway. Upon a motion by Mrs. Sebold, and a second by Mrs. Rawe, the Board unanimously agreed to endorse the plan. Dr. Teets will submit a letter of support.

        Mr. Durst reported on the Baldridge Training he attended, outlining the application process for a Baldridge award.

        Mr. Durst presented highlights of the Key Works Training workshop which he attended on May 7, 2001. Topics included the need for Maryland test results to be returned sooner to assist in the tracking of students, the use of eighth grade exit testing as an assessment tool, and how a Board may set the tone to lead the system.

        Mrs. Collins relayed a request from the MABE Resolutions Committee for additions or amendments to existing policies. The deadline is July 15, 2001.

            Part XV - Adjournment

        By consensus, the Board adjourned public session at 8:25 p.m. to go to Executive Function.

________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:   June 12, 2001