Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes April 10, 2001

 

MINUTES

 

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, April 10, 2001

___________

            Part I - Call to Order

        Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 2:55p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. Rodney L. Durst and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Annual Student Council Presentation

        Mrs. Collins recognized the Northern Garrett High School Student Council and thanked them for their efforts on behalf of the students and for being good ambassadors for the system. Dr. Teets welcomed the Council and their advisor, Michelle Harman, who introduced Jamie Grove, Mike Fratz, Bridget Frazee, and Amanda Frantz. Mr. Dave Mayfield, advisor for the Garrett County Association of Student Councils (GCASC), was also present. The following topics were presented by the students:

  • Appreciation for the auxiliary gymnasium.

  • A concern about disrespect shown by fans, students, teachers, and others at sports events and other school functions; a need for a county-wide policy of zero tolerance for these behaviors.

  • A need for a reading coordinator or similar position to remediate students reading Abelow@ grade level in the middle and high schools.

  • A need for more parent orientation/informational meetings regarding college, scholarships, guidance, graduation requirements, testing, etc.

  • Consideration of a staff public relations position to recognize and publicize outstanding, positive accomplishments of students/staff.

  • Appreciation for the after-school programs.

Board members, Dr. Teets, Dr. McCartney and Mr. Martin Green, Director of Secondary Education, 9-12, addressed the representatives=concerns, noting that there is a county-wide effort toward a character education program and that two reading resource teachers have been hired at the middle school level for the current school year. Additional discussion included current staff efforts to recognize and pass on information of positive events, the need to encourage students to use the buses available to them in conjunction with the after-school programs, and the benefits and drawbacks of a seven-period versus a four-period day.

        Dr. Teets and the Board thanked the students and Ms. Harman for coming to the Board meeting and for their commitment to their school and peers.

        Dr. Teets expressed his appreciation to the GCASC for their nomination of Mr. David Mayfield, Southern High Student Council and GCASC advisor, as AStudent Council Advisor of the Year.@

        Mr. James Raley, associate Board member, arrived at 3:10 p.m.

        Mrs. Collins welcomed the Southern Garrett High School Student Council, Mr. Mayfield and Mr. Lowell Leitzel, advisors. Student representatives Erin Orr, Andrea Savage, Laura Hollingsworth, Lyndsie Rush, and Sara DiSimone presented the following topics for discussion:

  • Appreciation for the renovation of the gymnasium lobby and stage.

  • Appreciation for the county budget including funds to assist with GCASC expenses.

  • The possibility of a School Resource Officer and the role such a position would have in the school.

  • Future plans for the library/media center, timeline for renovation and proposed community technology center possibility.

  • A need to reinstate a student council at Southern Middle School as a feeder school/training ground for future high school representatives, and Southern High=s plans to have council representatives visit Southern Middle to talk to students about the benefits of student councils.

Dr. Teets suggested the student council also thank the county commissioners for the funding provided for the renovation of the gym lobby and stage area and commended Mike Sines and his staff for their work with the renovation. It was also noted that the role of a school resource officer is not yet determined. Staff and representatives discussed the advantages and disadvantages of having a police presence in the schools, the success of having probation officers at Northern and Southern Middle Schools, and school safety issues. Dr. Teets explained that plans for renovation of the library/media center is listed on the Capital Improvement Program portion of the budget, and therefore is on the cycle for funding. Unlike the gymnasium project, the media center would be dependent on total local funding. Now that the Fourth Street administrative building is being closed, construction of a planetarium facility will be included in the capital improvement program. Since a planetarium facility would require thirty percent local funding (and seventy percent state funding), it would become a higher priority than the media center renovation. Dr. McCartney noted that Southern Middle School plans to reinstate a student council for the 2001-2002 school year since a staff member has agreed to serve as an advisor. Mrs. Sebold suggested including the student council advisors in the list of paid extra-curricular positions. In response to a question from Mr. Durst, Mr. Mayfield noted that local student council representatives are approximately one-third male students and that the majority of committee members and officers are female. Discussion also included student participation in various extra-curricular activities and the decreasing membership in the band.

        Mr. Mayfield thanked the Board for their support, their continuing interest in and budgetary support of student activities. He expressed appreciation to Amanda Pagenhardt for her input and reports on the Board meetings. Mrs. Collins thanked the advisors and representatives for giving their time and wished the seniors well who will be graduating this June.

        Dr. Teets explained that Northern Middle School Student Council could not attend, but sent a letter which he shared with the Board. The letter highlighted successful programs at their school, and explained the need for a two-way, in-school communication system. Dr. Teets will follow-up with their request.

            Part III - Public Comment

        There was no public comment at this time.

            Part IV- Executive Session

        Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board of Education unanimously agreed to move to executive session at 4:25 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals and to consider the application for student board member. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources, were in attendance during the executive session.

        During executive session, the Board discussed appointments, retirements, resignations, granting of tenure for 2000-2001 candidates, extension of probationary period for a staff member, leave without pay, and emergency and volunteer coaches.

        Commissioner Ernest Gregg joined the executive session at 4:40 p.m.

            Part IV - Return to Public Session

        The Board reconvened in public session at 5:50 p.m. Student Board member Amanda Pagenhardt joined the meeting at this time. Mrs. Collins asked for a moment of silence, after which Miss Pagenhardt led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

        Mrs. Collins recognized the central office staff for the extra effort given toward a successful move to the new building while maintaining their regular work schedule, and expressed appreciation to the county commissioners for the new facility. Dr. Teets also commended the central office staff and the work of the maintenance department who directed and continue to carry out the move in an exceptional manner. Additionally, Dr. Teets thanked Sheriff Sanders for allowing prisoners to assist in the move. Staff is expected to be completely moved tomorrow, April 11, 2001, with the exception of the planetarium resource teacher. The planetarium program will continue at the Fourth Street building through the end of this school year. Dr. Teets thanked the First United National Bank for the donation of desk, credenza and hutch for the superintendent=s office, and for several visitor chairs. He also expressed appreciation to M&T Bank for the furniture provided by them for nominal charge of $50.00.

            Part V - Review of Year 5 Technology Literacy Challenge Fund/Title VI Proposals and Fall 2000 MSDE Technology Survey

        Mr. Chuck Trautwein, computer resource teacher, gave a Power Point presentation on the results of the MSDE Fall 2000 Survey which indicates that 100% of Garrett County Public School classrooms are connected to the Internet. The survey reflects a student to middle/high capacity computer ratio of 4:1 for the county with a state ration of 6.41:1; that 98% percent of county teachers use a computer; and that 52.7% of county students have access to the Internet. Mr. Trautwein explained that contributing factors in these statistics are due to the Technology in Maryland Schools Program which provides for wiring for the Internet/network access and $42,000 per school for computer equipment, efforts by staff to keep Aoutdated@computers in use and to obtain donated/recycled computers, and funding from the Technology Literacy Challenge Fund (TLCF) and Title VI grants. The TLCF Year 5 (2001-2002) proposal seeks to continue the Technology Resource Teacher (TRT) Program ($109,000) through twenty-seven (27) school-based TRT=s and a county-wide TRT, supplies and equipment; staff development expenses ($15,000); a second set of Atraveling@computers to be shared among schools ($25,000); and participation by non-public schools ($1,000). Mr. Trautwein explained that the 2001-2002 proposed funding ($52,5000) for the Title VI program will provide network file servers to three elementary schools, computer upgrades in the four secondary schools and participation by nonpublic schools. The Board thanked Mr. Trautwein for his presentation.

            Part VI - Acceptance of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the agenda was unanimously accepted with the following additions: Add ALeadership Maryland Conference@under Board Concerns; and place new, correct address at top of agenda.

            Part VII - Announcements

        The following announcements were made:

  • School+Business=Partnership Luncheon held at the Will o= The Wisp prior to the Board meeting was well attended.

  • County Commissioners proclaimed April 10, 2001 as ATechnology Day.@ Mr. Trautwein did a presentation for the Commissioners.

  • Northern High School Open House for the auxiliary gymnasium will be held on May 1, 2001 at 6:30 p.m. prior to the Talent Show at 7:30 p.m.

  • The Advisory Committee on Education meeting is scheduled for April 25, 2001 at the Board of Education.

  • Mt. Top Career Expo - April 27, 2001 at GCC.

  • The Science Expo held on March 30, 2001 was successful for Bloomington and Northern High students who participated.

  • Student Arts Fair - Saturday, May 5, 2001 at GCC.

  • ACool Tools@ Technology Event - April 23, 2001 at GCC.

            Part VIII - Approval of Minutes of March 13, 2001

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Minutes of March 13, 2001 were unanimously approved as drafted.

            Part IX - Administration

        Mr. Scott Germain, Food and Nutrition Services Program Manager, read a resolution (attached) proclaiming Wednesday, May 9, 2001, to be set aside as ASalute to School Food and Nutrition Services Personnel Day@in Garrett County Schools. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the resolution and signed copies to be distributed to each school. The Board and Mr. Germain discussed the success of the free breakfast program at Friendsville and Kitzmiller Elementary Schools, noting that an additional ten schools could be eligible for the program for the 2001-2002 school year. At Mrs. Sebold=s request, Mr. Germain will gather information on the costs of the breakfast program at Friendsville and Kitzmiller. The Board would like to see a report of student participants in the breakfast program regarding their anticipated increases in test scores and attendance rates, and decreases in tardiness and visits to the health nurse.

        Mr. Mike Sines, Director of Facilities, Maintenance and Operations, stated three outstanding architect/engineering firms were interviewed on March 16, 2001 to provide professional services for the proposed renovation of Route 40 Elementary School. Dr. Teets recommended that a contract be awarded to Burrey Moser Gehr Architects. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the recommended contract award.

        Mr. Sines explained that two proposals were received to provide insurance coverage for the Board of Education, CBIZ (formerly BGS&G) and Local Government Trust (which was not complete). Dr. Teets recommended that the Board accept the proposal from CBIZ for comprehensive liability insurance. Additionally, Mr. Sines explained that the Board=s current carrier, Reliance, has received a low rating and recommended that Board drop this coverage and receive a rebate. He noted that CBIZ has offered a per diem rate which the Board could pay for the remainder of the year. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously approved the contract with CBIZ for comprehensive liability insurance for $95,635, and requested termination of coverage by Reliance immediately and to start with CBIZ on a per diem basis, beginning on April 11, 2001, through the remainder of the fiscal year.

        Mr. Sines presented the Educational Facility Master Plan (EFMP) for information, noting the state requires each county to have an approved EFMP in order to participate in capital improvement programs. He noted the EFMP will be brought back to the May Board meeting for approval.

            Part X - Instruction, continued

        Ms. Jennifer Kotulak, Supervisor of Special Education, presented for information the draft Special Education Plan for 2001-2002. Ms. Kotulak noted that staffing plan will be placed on the May Board agenda for action.

            Part XI - Administration, continued

        Mr. Fink explained that one change had been made to the calendar which was presented to the Board at the April meeting for information. Staff Development Day was moved from February 15, 2002 to February 1, 2002. Mr. Fink also noted the calendar will accommodate the high school assessment testing schedule. Dr. Teets recommended the Board approve the revised calendar. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the 2001-2002 School Calendar.

        The Board took a short break

            Part XI - Public Comment

        Miss Susan Umstot, currently a long-term substitute science teacher at Northern Middle School addressed the Board regarding the rate of pay for long-term substitutes for the first nine days. Mr. Fink explained that the rate is comparable with other Maryland counties, with only three counties paying a higher rate of pay. Dr. McCartney added that Miss Umstot=s work at Northern Middle was greatly appreciated. Mrs. Collins thanked Miss Umstot for her comments which would be taken into consideration.

            Part XII - Personnel Action

        Dr. Teets recommended the following personnel action:

Appointments:

  • Douglas Gaither, Principal, BR, Category III, A&S Scale, Step 2

  • Michael Thomas Woods, Assistant Principal, SH, Category I, A&S Scale, Step 7

  • Debra Ahern, Secretary V, Step 1, NH, eff. 4/25/01

 Retirements: 

  • Douglas Buckley, Social Studies Teacher, SH, eff. 7/1/01

  • Vicki Carlson, Special Education Teacher, SH, eff. 7/1/01

  • Roseanne Sherwood, Fifth Grade Teacher, AC, eff. 7/1/01

  • Nancy Fike, Special Education Assistant, AC, eff. 7/1/01

  • Mary S. Calhoun, Cafeteria Assistant, SH, eff. 7/1/01

Resignations:

  • Connie Meyers, Guidance Secretary V, NH, eff. 5/9/01

  • Lindsay Stanton, Principal, YG, eff. 7/1/01

Tenure Candidates for 2000-2001: 

  • James Beeman Science, SH

  • Julieanne Benyo ENE/Computers, NX

  • Kathryn Bittinger Math Resource, GV

  • Tammy Blythe Classroom BR

  • Amy Burgess Math Resource, BR

  • Jeffrey Bush Tech Ed/Computers, SH

  • Carol Frazee Classroom, GV

  • Sarah Frazee Classroom, FV

  • Cindy Graham Title I, BR

  • Karen Hickman Math Resource, BR

  • Stephanie Howell Guidance, SX

  • Larry Krupa Mathematics, SH

  • Rhonda Maust Classroom, KZ

  • Heather Miller Social Studies, SH

  • Tracie Miller Special Education, AC

  • Robyn Nazelrod Classroom, YG

  • Shawn Nicklin Civics, NH

  • Nancy Pagenhardt Language Arts/Math, SX

  • Dawn Panther Health, SX

  • Debrah Paugh Classroom, BR

  • Matthew Redinger Special Education, SH

  • Shana Rhoten Special Education, DR

  • Sherry Spencer EEEP, FV

  • Amy Sutton Reading Resource, AC

  • Darlene Taylor Classroom, DR

  • Angela Teagarden Science, SH

  • April Tichnell English, NH

  • Connie Uphold Language Arts/ Enrichment, SX

  • Jennifer Upole Special Education, DR

  • Maria Zumpano Business Education, SH

Leave Without Pay:

  • Douglas Buckley, Social Studies Teacher, SH, Wednesday afternoons beginning April 18, 2001

Emergency Coaches: 

  • Alisa Rugg, Assistant Softball Coach, NH, Step 1

  • Kelly Stewart, Assistant Track Coach, NH, Step 2

  • Diana Ashby, Girls=Tennis Coach, SH, Step 1

Additionally, Dr. Teets recommended his decision to extend the probationary period for a staff member for a third year be approved. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved Dr. Teets=recommendations.

            Part XIII - Board Concerns

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously voted to declare the Board of Education Office Building at 40 South Fourth Street surplus property to be transferred and deeded to the Garrett County Commissioners, effective July 1, 2001. This action is done in accordance with Article 4-115 of the Annotated Code of Maryland (Disposition of Real Property) as required prior to seeking the approval of the State Superintendent to transfer ownership.

            Part XIV - Administration, continued

        Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the Professional Leave and Travel request for James Morris, Principal of Bloomington School, to attend the Critical Friends Evaluation through Co-nect in Escanaba, Michigan, April 20-25, 2001.

            Part XV - Board Concerns, continued

        Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved Ms. Kathy Ashby, AAUW representative, and Linda O=Brien, parent representative, as members of the Advisory Committee on Education. Dr. Teets will continue to update the membership list.

        Dr. Teets presented a revised Board Policy 725.301 Board Member Expenses for information, noting it would be brought back to the May meeting for action. He explained proposed changes were made to accommodate recent changes recommended by the Garrett County Salary Study Commission which states that the Board of Education will determine what is an appropriate amount for in-county travel and other expenses consistent with policy. Also incorporated in the policy is a provision to reimburse the student board member for travel to and from regular meetings and other pre-approved expenses.

        Dr. Teets reviewed the list of MABE Boardsmanship Academy sessions for the remainder of the year. The Summer Leadership Conference, June 21-22, 2001, was also reviewed. Dr. Teets, Mrs. Rawe, and Mr. Raley will attend, with Mr. Durst attending as a member of the MABE Executive Board. Dr. Teets will complete registrations and hotel reservations.

        Mr. Durst reported on his attendance at the National School Board Conference, noting speakers included Madeline Albright and John Glenn.

        Mrs. Collins received a call from Carl Smith, MABE, urging Board members to become involved in the Leadership Maryland Conference, scheduled in July, to address teacher retention and the anticipated teacher shortage. Registration is $250 per person. Mrs. Collins, tentatively, will attend.

        Dr. Teets commended Speaker Casper Taylor, Delegate George Edwards and Senator John Hafer for their efforts toward House Bill 828, a tax amnesty bill which, if the Governor signs, could realize approximately $842,000 in education funding for Garrett County. Dr. Teets explained this would be a one-time source of funds, and should not supersede the obligation of the local funding mechanism. He will work with our local delegates and MSDE to have the allocation included in our future state funding. Dr. Teets expressed his displeasure that our budget continues to rely on carryover to balance expenditures. Mrs. Collins commended Dr. Teets for his efforts toward funding and legislative issues.

        Mr. Fink presented the revised pages to the proposed budget for FY 2002, reviewing the changes suggested by the Board which were incorporated into the final product. The budget was presented to the County Commissioners on April 4, 2001. Mr. Fink said that should additional funds be available, the amount requested of the county ($16,279,262) will be reduced accordingly. Mr. Fink and the Board reviewed the negative aspects of budgeting with a one-time funding source. The FY2002 Requested Budget includes $4,923,590 in restricted funds and $33,423,160 in general current expense for a total of $38,346,750. An additional $731,000 is requested for the School Construction Fund. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the budget as presented.

        Mrs. Collins and Mr. Raley will attend the Blue Ribbon Schools Ceremony on April 26, 2001, during which Route 40 Elementary School will receive an Honorable Mention Award.

            Part XVI - Public Comment

        Seeing no further business, the Board, by consensus, adjourned at 8:35 p.m.

Part XVIII - Information Items

  1. Comprehensive School Reform Demonstration Grant (CSRD) for Broad Ford Elementary (Dr. Forrester:4/10/01)

  2. Monthly Staff Meeting with County Commissioners (Dr. Teets:3/27/01)

  3. MSDE News Release: MSDE Revises Parent Handbook to Include High School Assessment Test Questions (3/13/01)

  4. MSDE News Release: MSDE Launches Workplace Mentoring (3/28/01)

 

________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:   May 8, 2001