Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 13, 2001

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, March 13, 2001

___________

 

            Part I - Call to Order

        Mrs. Madeleine Collins, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Camilla Rawe, Vice President; Mr. James M. Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment at this time.

            Part III- Executive Session

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board of Education agreed by a vote of 4-0 to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals; to consult with staff, consultants, or other individuals regarding pending or potential litigation; and to protect the privacy or reputation of individuals with respect to a matter that is not related to public business. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources, were in attendance during the executive session. Commissioner Ernest Gregg joined the meeting at 4:10 p.m.

        During executive session, the Board discussed an appointment, a resignation, a sabbatical leave request, a leave of absence without pay, emergency coach and volunteer coaches, litigation settlement, and a guidance matter. Mr. Gary Reichenbecher, Principal of Northern High; Dr. Phil Lauver, Supervisor of Pupil Services; and Mr. Martin Green, Director of Secondary Education, 9-12, were present during a portion of the executive session.

        Mr. Rodney Durst, associate member, joined the meeting at 4:45 p.m.

            Part IV - Re-opening of Public Session

        The Board reconvened in public session at 5:50 p.m. Student Board member Amanda Pagenhardt joined the meeting at this time. Mrs. Collins asked for a moment of silence for guidance and inspiration, after which Miss Pagenhardt led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the agenda was unanimously accepted with the following additions: Add AFebruary Attendance Bulletin@under 17. Information Items; Add ALetter from Richard Hill, Southern High Band Booster President@and Report on a workshop regarding AEvaluation of the Superintendent@under 16. Board Concerns; and AReview of Planetarium Location@under 15. Administration.

            Part VI - Announcements

        Dr. Teets commented favorably on the Southern High School girls=and boys=basketball games and the students=attitudes while participating in the games downstate. Additional announcements included:

Northern High Wrestling team scored 2 point less than the team that was the state champion.

Honor Chorus Program has been postponed until March 19, 2001, 7:00 p.m. at Southern Middle School.

At this point in time, the offices of the superintendent, assistant superintendent, and finance have moved to the new central office location at 40 South Second Street in Oakland. All staff should be housed in the new building by mid-April. The April Board meeting will be held in the new Board room. An open house reception will be planned after the move is complete.

The Northern High School gymnasium and auxiliary gymnasium were occupied March 12, 2001, although there is some work to be done in the wrestling room. Northern High will be planning an open house sometime in April.

            Part VII - Approval of Minutes of February 13, 2001

        Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Minutes of February 13, 2001 were unanimously approved with editorial corrections.

            Part VIII - Recognition of A&S Scholarship Winner

        Mr. Bill Ewing, assistant principal of Southern Middle School, on behalf of the Administrators and Supervisors Association, presented a certificate of scholarship to Mr. Kurt Lear, resource teacher/coordinator of the Gear Up Program. Mr. Ewing explained the purpose of the scholarship is to assist and encourage current staff to pursue a degree and/or certification in administration/supervision. Mr. Lear expressed his appreciation to Mr. Ewing and the A&S Association. Dr. Teets and the Board congratulated Mr. Lear and encouraged him in his studies.

            Part IX - Instruction

        Mr. Green presented an overview of the proposed Goals 2000 Grant and the AMaking Schools Work@Program (MSW) which would provide extensive staff development for administrators, counselors and teachers in an effort to effect systemic change as the schools move forward with the High School Assessment program. Mr. Green noted the MSW is a cooperative enterprise at the middle and high school levels to increase the academic proficiency of all students and to accelerate student achievement. The Goals 2000 grant application will be made for the amount of $200,000. If realized, the grant would be renewable for two additional years and would be used to fund the MSW initiative in its entirety.

        Mr. Green presented a request for two days Professional Leave and Travel for Ron Opel, Assistant Basketball Coach at Northern High School to attend the National Association of Basketball Coaches (NABC) Convention in Minneapolis, Minnesota from March 30 through April 2, 2001. Mr. Green explained that coaches are allowed two days professional leave according to the Extracurricular Activities Handbook and that Mr. Opel would cover travel expenses except for substitute teacher.

        Dr. Forrester presented a request for three days Professional Leave and Travel for Todd Mason, music teacher at Accident Elementary School to attend the AMagic Music Days Choral/Dance Workshops@in Milwaukee, Wisconsin on April 5-9, 2001. Dr. Forrester noted that Mr. Mason will cover all expenses except for substitute teacher.

        Dr. McCartney presented a request for three days Professional Leave and Travel for Tom Ables, special education teacher at Northern High School to attend the Council of Exceptional Children Conference in Kansas City, Missouri on April 18-22, 2001. Dr. McCartney noted expenses would be covered through CSPD funds and Frostburg State University.

        Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the aforementioned three travel requests.

        Dr. McCartney, along with Ms. Susan Athey-Oxford and Ms. Lucia Biers of the Garrett Partnership, presented an overview of the 21st Century School Community Centers Program (SCCP), a proposed after-school and enrichment program. The Board of Education is eligible to apply for the three-year grant which encourages the use of schools for community-based activities held during non-school hours. The initial set of four schools identified to participate in the first year of the program would be Kitzmiller Elementary, Route 40 Elementary, Northern High and Southern High Schools, with the possibility of additional schools and/or expanded programming during the second and third year of the grant. The total amount of funding requested is $376,850 for FY2002, $392,864 for FY2003, and $403,414 for FY2004. The following major goals were highlighted:

1. To provide a safe environment for out-of school youth;

2. To engage out-of school youth in constructive activities;

3. To provide out-of school youth with access to caring adults; and

4. To ensure program sustainability.

By consensus, the Board agreed to proceed with the grant application.

        In conjunction with the after-school programming proposal, Dr. McCartney introduced Mrs. Lynn Bell, Principal of Southern High School, and teachers Mr. Doug Oxford and Ms. Heather Miller, who presented Southern High School=s ACommunity Technology Center Vision.@Mrs. Bell distributed a handout describing the objectives and scope of the proposed technology center, noting that such a center would enhance opportunities for students during the school day, and function as a community center during after-school hours. Mr. Oxford gave a presentation showing the proposed revision of the current media center to provide a facility where students and their families could prepare projects, teachers could design lessons, and community technology leaders could provide mentoring in their areas of expertise. Additional discussion centered on funding possibilities through additional grants and the integration of technology with the school=s improvement plan objectives to promote academic success and growth of all students. Dr. Teets thanked the presenters, noting that without vision, change does not occur. The Board expressed their appreciation of the presentation and wished them well in their endeavors.

            Part X - Recognition of Garrett County=s Computer Educator of the Year

        Mr. Chuck Trautwein introduced Mr. Doug Oxford, psychology teacher at Southern High School, who was nominated for the Maryland Instructional Computer Coordinators Association (MICCA) award. Mr. Oxford was recognized at an awards ceremony where he received a plaque from the State Superintendent as the Garrett County Computer Educator of the Year. Mr. Oxford expressed his appreciation for the nomination and the opportunities provided by the Board for staff to visit other school systems to expand their knowledge and use of technology in the classroom. The Board congratulated Mr. Oxford on his achievement and enthusiasm. Previous county award winners were Mike Pula and Arlene Lantz.

            Part XI - Personnel Action

        Dr. Teets recommended the following personnel action:

Appointment: Laurie Georg, part-time cafeteria worker, 4 hours/day, $7.75/hour, Satelliting from NH to AC, eff. 3/19/01

Resignation: Michael Janoska, Science Teacher, NX, effective 2/27/01

Sabbatical Leave Request for 2001-2002: Harold D. Williams, Special Education Teacher, NX

Leave Without Pay: Merilee Heidrich, Secretary V, Central Office, March 5, 6, 7, 2001

Emergency Coach: Jill Speicher, Track Coach, NH, Step 1

Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the recommendations.

            Part XII - Public Comment

        There was no public comment at this time.

            Part XIII - Discussion with Parent/Teacher Organization Representative

        Mr. Tom Gorley, Broad Ford Elementary PTO President and School Improvement Team (SIT) member, discussed with the Board various fund-raising projects and expenditures by the PTO. He explained the PTO purchases this year will include two large televisions and two computer converters, two stands and two VCR=s, and will match funds (up to $2,500) for a library grant. Mr. Gorley explained the unique distribution of duties of the Broad Ford PTO which has a co-vice president from each grade, and teachers taking turns with fund-raising efforts. He credited Mr. Tom Fowler, principal, for the success of the organization=s participation by parents and teachers at family dances and other fund-raising activities. Additionally, Mr. Gorley discussed the role of the SIT in working with the principal to assess and meet the needs of the school.

            Part XIV - Student Recognition

        Dr. Teets welcomed Elliot Glotfelty, student at Northern Middle School, who won third place in the nation for his art poster entry in the USOC World Youth Sport Art Competition, Division Two. Elliot was accompanied by his parents, Marcie and Rodney Glotfelty, and his sister. Mrs. Frances Kenna-Schenk, art teacher at Northern Middle School, was unable to attend. Elliot described his participation in the USOC competition, noting that his entry will be among those participating in the International Olympic Competition in Lausanne, Switzerland. Dr. Teets and Board members congratulated Elliot on his achievement and encouraged him to continue with his artwork.

            Part XV - Administration

        Mr. Fink explained that moving the central office requires that the Planetarium also be relocated. He noted that Mr. Jim Hart, planetarium resource teacher, provided guidance and expertise as administration explored the possibility of a portable planetarium until a permanent relocation could be realized. Mr. Hart reported that other school systems have used the portable units very effectively while construction is occurring. He added that resale value of the unit is another positive aspect. Mr. Fink stated that bids were requested. After reviewing the two bids that were received, it was determined that the STARLAB from Learning Technologies, Inc. met the bid specifications requirements. The unit consists of a sixteen foot diameter dome with a capacity for thirty-five children, with equipment weighing forty-five pounds that packs into bags for transport. Dr. Teets stated that the planetarium program is an important part of our instructional program which the system would like to continue. He recommended the Board approve the bid award to Learning Technologies, Inc. in the amount of $16,700. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the bid award.

        Mr. Fink distributed a memo with attached AProposed 2001-2002 School Calendar@for the Board=s review. He noted the calendar committee, consisting of representatives of each bargaining group, parents and staff met on March 12, 2001 to develop the proposed calendar. Staff development schedules were discussed. The proposed calendar will be brought to the April meeting for action.

        Dr. Teets presented a draft page 2 of 5 of Board Policy 200 Administration showing an updated    organizational chart. It will be brought to the April Board meeting for action.

        Dr. Teets and Mr. Fink presented the Superintendent=s Proposed Budget for FY 2002. Mr. Fink gave a presentation of the proposed budget to the public on March 12, 2001, which was attended by all Board members. Mrs. Sebold commented positively on the presentation which focused on the cost per day per student for the various Board of Education services. Dr. Teets presented a recommendation that construction of a new planetarium facility at the Hickory Environmental Education Center be added to the FY 2002 Capital Improvement Program (CIP). He reported that the state, tentatively, would provide 70% of the construction costs at this point in time, and therefore, the planetarium project should be ranked a higher priority on the CIP than the Southern High School project which would receive no funding from the state. Board discussion included questions on several aspects of the budget, with the Board agreeing with the superintendent that Thornton Commission funds be eliminated from the revenues page as those funds are not certain at this time, that additional clarification be added to the salary pages, and that construction of a planetarium facility to be housed at Hickory be added to the Capital Improvement Program page. Mr. Fink will revise pages to address the Board=s requests. The proposed budget will be on the April Board meeting agenda for action, after which it will be formally submitted to the County Commissioners.

            Part XVI - Board Concerns

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved June 3, 2001 as the date for commencement exercises: Southern High School at 1:00 p.m. and Northern High School at 4:00 p.m. Mr. Green will gather input from each high school principal relative to having the first Sunday in June become the permanent date for commencement exercises and report on this at a later meeting.

        Mrs. Collins reported on the Maryland Association of Boards of Education (MABE) Assessment Workshop she attended, highlighting topics of interest introduced by the workshop leader, Jay McTighe.

        Mr. Durst reported on a workshop he attended regarding the evaluation of a superintendent using measurable goals, input from the community and staff and achievements of the school system.

        Mrs. Collins read a letter from Richard Hill, President of the Southern High School Band Boosters, in response to the dialogue with band boosters and board members at the February Board meeting.

        Commissioner Gregg left the meeting at 9:40 p.m.

        Mrs. Collins read a memorandum from Dane Coleman of MABE asking for nominees for MABE=s Board of Directors. The deadline for nominations is May 7, 2001.

        Miss Pagenhardt reported that several student groups from Southern High School did projects through the Co-nect program which won first and second place in the nation. First place was for a projectile apparatus project in physics class, and second place was a computer project about alien DNA for which teachers got individual recognition. Dr. Teets will try to arrange to have the teachers come to a Board meeting.

            Part XVII - Adjournment

        Seeing no further business, the Board, by consensus, adjourned the meeting at 9:45 p.m. to meet in executive function.

            Part XVIII - Information Items

a.    MSDE News Release: Two Marylanders Named National Title I Distinguished Graduates (2/13/01)

b.    MSDE News Release: New Law May Increase Number of For-Profit Child Care Centers Eligible to Participate in Federal Food Programs (2/16/01)

c.    Community Resource Survey: Preliminary Results, January 31, 2001

d.    Home & School Connection, March 2001

e.    The Scoop, Vol. 10, No. 3 (March 2001)

f.    Comprehensive Agreement Between the Board of Education of Garrett county and the Garrett County Education Association Support Personnel, 2000-2003 (Board member packets only)

g.    ASBO Matters, Volume XXXIII, No. 4 (Spring conference 2001)

h.    February 2001 Attendance Bulletin

 

________________________________________ _______________________________________
Madeleine Collins Wendell D. Teets
President Secretary/Treasurer
Approved:   April 10, 2001