Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 14, 2000




Oakland, Maryland 21550


Tuesday, November 14, 2000



            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mr. James M. Raley, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment at this time.

            Part III - Recognition of Mettiki Coal Corporation

        Dr. Teets introduced Mr. David Thomas, representing Mettiki Coal Corporation which recently received an award for AExcellence for Minority Achievement Recognition 2000.@The annual awards program, sponsored by AAchievement Initiative for Maryland=s Minority Students,@honors individuals and groups from education, community, and business who have made significant contributions to advance minority achievement in Maryland. Dr. Teets noted that Mettiki has supported the school system in many ways, most notably by its sponsorship of the middle school student Success Night for the past nine years. Mr. Thomas displayed the award plaque which the company received and explained that the partnership with the school system is very important to Mettiki which plans to continue its sponsorship of ASuccess Night.@The Board offered their congratulations and thanked Mr. Thomas and Mettiki for their continued support of the school system and their community involvement.

            Part IV - Executive Session

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals, to consult with staff or other individuals regarding pending or potential litigation, and to consider the acquisition of real property for a public purpose. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. During executive session, the Board discussed emergency and volunteer coaches, a resignation, bus drivers and assistant appointments, coverage for an assistant principal=s sick leave, administrative leave, litigation and acquisition of property.

            Part V - Opening of Public Session

        The Board reconvened in public session at 5:40 p.m. Student Board member Amanda Pagenhardt and Commissioner Ernest Gregg joined the meeting at this time. Mr. Durst asked the Reverend Mark Hickman of the Mt. Top Ministerial Association to offer a prayer, followed by Mrs. Collins leading the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part VI - Acceptance of Agenda

        Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously accepted the agenda with the additions of an Information Item: MSDE News Release re: Ten Public Schools Named 2001 Maryland Blue Ribbon Schools; and discussion of MABE Legislative Committee Seminar under Board Concerns.

            Part VII - Announcements

        The following announcements were offered:

•    Dr. Teets congratulated Mrs. Sebold and Mr. Raley for their Board member re-election on November 7, 2000.

•    Congratulations to Northern High School football team for eighth place in State ranking.

•    Congratulations to Northern High band for Chapter 13 first place, and eleventh place in Atlantic region.

•    Advisory Committee on Education will meet on November 28, 2000 at Southern High School.

•    Various Veterans= Day Activities in the schools.

•    November Character Traits of the Month: Caring/Giving

•    Mr. Durst, Mrs. Sebold and Mr. Raley will attend the Garrett County Salary Commission on November 15, 2000.

•    Mr. Gregg noted that Dr. Teets has 100% attendance at Garrett County Economic Development Committee meetings.

•    Southern High Gym Lobby Dedication will be held on December 15, 2000.

            Part VIII - Approval of Minutes of October 10, 2000

        Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Minutes of October 10, 2000 were unanimously approved, with one typographical correction.

            Part IX - Administration

        Mr. James Murray, representing the firm of Rodeheaver & Associates, Certified Public Accountants, presented the Board of Education of Garrett County Financial Report ending June 30, 2000, noting this was an unqualified report. Mr. Murray noted there were no instances of non-compliance and no material weaknesses in the internal control of financial reporting were found. He reviewed several components of the audit, including the Combined Balance Sheet for All Fund Types and Account Groups; the Combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types; Statements of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual for the Current Expense Fund - Restricted and Unrestricted, Food Service Fund, and School Construction Fund; and Notes to Financial Statements. In addition, he briefly reviewed the School Activities Fund Schedule of Revenue, Expenditures and Balances by School. The report indicated that, as of June 30, there was $1,700,728 total fund equity. Of this amount, $1,408,739 has been designated for FY 2001 budget, $209,444 has been designated for employee benefit rate stabilization, with $82,545 as undesignated carryover. Dr. Teets and Mr. Durst thanked Mr. Murray for his report. Dr. Teets stressed the importance of eliminating the historical budget carryover procedure to balance the next year=s budget and stated his desire to phase out this budgeting process.

        Dr. Teets presented Administrative Procedure 725.30Authorization and Approval of Board of Education Expenditure of Funds, which was revised to reflect current staff titles and duties.

            Part X - Instruction

        Mrs. Dana McCauley, Coordinator of Staff Development and School Improvement reviewed staff development activities and conferences held during the 1999-2000 school year. There were 132 staff development activities with a total of 1,073 participating.

        Ms. Jennifer Kotulak, Supervisor of Special Education reviewed Board Policy 431.22 and Administrative Procedure 431.23 Homeless which was presented for information at the October meeting. Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved Board Policy 431.22.

        Mr. Martin Green, Director of Secondary Education, 9-12, reviewed the proposed Family Life Program of Studies, 10-12 and the proposed Family Life textbook, Human Sexuality - Responsible Life Choices. These were presented for information at the October meeting and have been available for public review and comment during the past month. No public comment was received. Mrs. Barbara Law and Mrs. Elsie Slagle, family life teachers were also in attendance. Dr. Teets recommended approval of both the program of studies and the textbook. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Family Life Program of Studies, 10-12. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the recommended textbook. Additionally, Mr. Green reviewed the videos, ABe Prepared, Be Protected@and ABreak the Silence: Kids Against Child Abuse@which were presented at the October meeting and received no public comment while on display during the past month. Dr. Teets recommended the Board approve these videos to be used as supplemental materials. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the videos. Dr. Teets expressed his appreciation to staff and teachers for their work on this project.

            Part XI - Board Concerns

        Mr. Fink reviewed two upcoming MABE Legal Services Association Seminars: AOff-Campus Responsibilities of Public Schools@(December 13, 2000) which will be on the November A&S Meeting agenda as it is more relevant for administrative personnel; and AEffective Lobbying in Annapolis@(December 4, 2000). Board members are to let Dr. Teets know if they wish to register for either seminar.

        Mr. Durst reported on his recent attendance at the National Technology Conference in Denver, Colorado, noting that sessions centered on the need for availability of computers for every child, and the impact of technology in classroom success.

            Part XII - Public Comment

        There was no public comment at 7:00 p.m.

            Part XIII - Personnel Action

        Dr. Teets recommended the following personnel matters for approval:

• Emergency Coach:    Alisa Rugg, Girls Head Basketball Coach, NH, Step 1
                                     David Yoder, Boys= Assistant Basketball Coach, NH, Step 1
                                     Shannon Rexrode, Girls= Assistant Basketball Coach, NH, Step 1

• Resignation: Timothy L. Simmons, 4 hour/day Custodian, AC, effective immediately

• Driver Assistant: Cynthia Frantz for Wayne E. Collier, Inc.

• Bus Drivers:   Shelbadean Harvey for Dale E. Evans, Inc.
                           Lisa Davis for Herbert H. Myers, Inc.
                           Reva Kriley, for Kamp Bus Service, Inc.

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved Dr. Teets=recommendation.

            Part XIV - School Recognition Awards

        Dr. Teets introduced the principals of the five Garrett County schools which received Maryland School Performance Program (MSPP) awards for their significant improvement on the MSPAP scores, Maryland Functional Tests, attendance and minority student achievement: Mr. James Morris of Bloomington School, Mr. Thomas Fowler of Broad Ford Elementary, Mr. Keith Harvey of Crellin Elementary, Mr. Doug Gaither of Friendsville Elementary, and Mrs. Lindsay Stanton of Yough Glades Elementary. Dr. Teets noted that Bloomington was awarded funding of $22,559 for two consecutive years of score improvement and was cited for achieving substantial improvement toward meeting the State=s educational standards. Mr. Morris reported that Bloomington also received a Co-Nect nomination (one of 200) as a National Technology School. The Board congratulated Mr. Morris for the school=s success. The principals attended a ceremony on October 27, 2000 at Martin=s West in Baltimore where 248 Maryland elementary and middle schools were recognized for their MSPP improvement. Dr. Teets shared pictures and the award certificate from that event. The Board offered congratulations to each principal for their schools=achievements. Dr. Teets will arrange for a plaque to be displayed at the cental office with the names of MSPP award winners since the program=s inception in 1996.

            Part XV - Board Concerns

        Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved a proclamation in honor of the 79th annual observance of American Education Week, November 12-18, 2000. After each Board member signed the document, Mr. Durst read the proclamation (attached) to salute the efforts of county education employees. The Proclamation will be distributed to each negotiating unit and to each school.

        Mr. Durst reported on MABE=s efforts to provide mandatory board member training as part of its ABoard Development Program.@He explained this type of training is mandatory in twenty-three states and the concept is advocated at the Maryland State Superintendent=s level. Discussion centered on the extent of need beyond existing orientation training, leadership seminars, and conference work sessions; MSDE=s influence in the proposed training; the significance of mandated training for elected officials; and the impact on MABE=s budget and staffing obligations. Mr. Durst will report to MABE that the majority of Garrett County Board members are opposed to mandatory training at this time.

        Dr. Teets will draft a letter regarding an increase in Board member travel expenses to be presented at the Garrett County Salary Commission meeting since he is unable to attend. Mr. Raley noted the need for mileage for the student member to attend Board meetings.

        Mrs. Collins asked about the procedure used to pair Amentor schools,@e.g. Westernport Elementary as mentor to Kitzmiller and Crellin Elementary Schools. Dr. McCartney replied this was accomplished through input from the MSDE Title I office in an effort to support school improvement.

        Mrs. Sebold asked for clarification regarding a letter to the editor of The Republican newspaper about fundraising activities of students from Grantsville Elementary School. Dr. McCartney noted the principal had sent a letter to parents stating that donations were welcome for the school=s Accelerated Reader program to purchase additional books. She also noted that students had been reminded that they were not to solicit door-to-door.

        Mr. Fink addressed Mrs. Sebold=s request for clarification of figures in the 1999-2000 Financial Report (June 30, 2000) relating to the ending balance shown in ASalaries and Wages,@ATransfers to Others,@and AElectricity.@

            Part XIV - Adjournment

        By consensus, the Board adjourned the meeting at 8:10 p.m.

            Part XVII - Information Items

a. September 2000 Attendance Bulletin

b. October 2000 Attendance Bulletin

c. Memorandum from County Commissioners re: Garrett County Salary Review Committee Meeting (10/31/00)

d. MSDE News Release: Successful High-Poverty Schools Serve as Mentors (10/18/00)

e. MSDE News Release: Maryland One of Three States to Certify Students and Teachers in Microsoft Office (10/23/00)

f. MSDE News Release: Federal report shows education reduces recidivism (10/24/00)

g. MSDE News Release: Maryland Moves to Make Internet-based Learning Available to Students and Teachers (10/25/00)

h. MSDE News Release: State Superintendent of Schools Named to National Board for Professional Teaching Standards (11/2/00)

i. MSDE Media Alert: State to Honor 248 Improving Schools (10/25/00)

j. MSDE News Bulletin, Vol. 11, No. 12 (10/11/00)

k. MSDE News Bulletin, Vol. 11, No. 13 (11/1/00)

l. Home & School Connection (November 2000)

m. The Steering Wheel, October 31, 2000

n. 1999-2000 Financial Report, June 30, 2000 (Board Member Packets & Central Office)

o. MSDE News Release: Ten Public Schools Named 2001 Maryland Blue Ribbon Schools (11/13/00)

________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   December 12, 2000