Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 8, 2000







Oakland, Maryland 21550


Tuesday, August 8, 2000



            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mr. James M. Raley, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment at this time.

            Part III - Executive Session

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 4:06 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals and to consult with staff or other individuals regarding pending or potential litigation. Dr. Teets and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. Commissioner Ernest Gregg joined the meeting at 5:05 p.m. During executive session, appointments, a retirement, leave of absence, emergency and volunteer coaches, long-term substitutes, employee disciplinary issue, and litigation issues were discussed.

            Part IV- Return to Public Session

        The Board reconvened in public session at 5:30 p.m. Miss Amanda Pagenhardt, student Board member, joined the meeting at this time. Mr. Durst asked for a moment of silence followed by Mrs. Collins leading the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mr. Raley, seconded by Mrs. Collins, the agenda was unanimously accepted with the addition of AThe Scoop@under #13. Information Items, i.; and a report by Mr. Durst on the Board President=s Breakfast Meeting under #12. Board Concerns.

            Part VI - Announcements

        Dr. Teets noted there will be a Garrett and Allegany joint exhibit of GEAR-UP work at Allegany College on Thursday, August 17, 2000.

        Dr. Teets noted that the construction and renovation projects at the high schools is progressing well.

            Part VII - Approval of Minutes of July 13, 2000

        Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Minutes of July 13, 2000 were unanimously approved with the following additions: Part VI, sentence three, include Mrs. Collins as having attended the Times-News Student Athlete Awards dinner; and in Part VIII, last paragraph (page 3211), include the sentence, AMrs. Sebold asked about the possibility of Route 40 becoming a school for kindergarten through eighth grades.@directly after the phrase, Acommunity based facilities.@

            Part VIII - Instruction

        Dr. Phillip Lauver, Supervisor of Pupil Services, and Ms. Jennifer Kotulak, Supervisor of Special Education, presented a summary sheet to be included in the Student Rights, Responsibilities and Discipline Handbook which outlines the major revisions made to the Handbook for Fall 2000. Upon review, the Board suggested that the phrase Aat home@be removed from both sentences under the Page 23 heading; and that the phrase Aat school or at home@be removed from the Note under the Page 32 heading. Dr. Teets recommended the Board approve the revised Handbook with the aforementioned changes. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved Dr. Teets=recommendation.

        Dr. Lauver reviewed revisions made to Board Policy 472.12 Administering Medicines to Students, which was presented to the Board at the July meeting with the accompanying Administrative Procedure 472.13 Guidelines for the Administration of Medication in Schools. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously approved Board Policy 472.12 as revised.

        Mr. Martin Green, Director of Secondary Education, 9-12, reviewed the alignment of information contained in Board Policy 347.7, Procedure  347.71 and the Handbook for Extra Curricular Activities. He distributed a new Page 1-ARules of Conduct and Training@to replace Page 1 in the Handbook to Board members.

        Dr. Donald Forrester, Director of Elementary Education, reviewed the video, AWhen Sex Means Trouble, Part II - I Know You Really Want It (Acquaintance Rape), and Part III - Our Little Secret (Sexual Abuse)@and explained that Part I did not fall under the purview of the Health Council. He indicated no comments were received during the past month while the video was on display for public review. Dr. Teets recommended the Board approve Parts II and III as ancillary material for the Health program. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved Dr. Teets=s recommendation.

        Mr. Martin Green, Director of Secondary Education 9-12, Dr. Forrester and Dr. McCartney presented the revised Social Studies Sequence for grades kindergarten through grade twelve. Teams from all grade levels worked together during the summer workshop to develop the sequencing and to provide continuity to the programs of study. Teachers looked at Skills for Success, Learning Dimensions, CTBS Objectives, and MSPAP materials as the programs were developed according to the State Social Studies Learner Outcomes. Additionally, it was noted that the comprehensive programs of study are consistent with state content standards and high school assessment guidelines. As part of the revised alignment, textbooks were selected to best match content at specific grade levels. The textbooks, sequencing chart, and programs of study will be on display for public review and comment and brought back to the September Board meeting for approval.

            Part IX - Public Comment

        There was no public comment at 7:10 p.m.

            Part X - Personnel Action

        Dr. Teets recommended the following personnel matters for approval:

Appointments:    Timothy Simmons, 4 hour per day custodian, AC, eff. 8/10/00

                               Lynan Friend, Cafeteria Manager IV, BL, eff. 8/24/00

                               Mary Ann Glotfelty, Cafeteria Assistant, 8 hours/day, NH, eff. 8/25/00

Retirement:       M. Lucille Glotfelty, Cafeteria Assistant, eff. 7/1/00

Request for Leave of Absence:    Robyn D. Nestor, 2000-2001 school year

Emergency Coaches:    Jeff Friend, Golf, SH

                                        Valerie Teagarden, Volleyball, SH

                                        Dave Taylor , Assistant Wrestling, SH

                                        Christopher Elliott, Boys=Assistant Soccer, NH

                                        Steve Savage, Assistant Football, NH

Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the personnel recommendations.

        At this time the Board took a short break.

            Part XI - Instruction

        At 7:20 p.m., Mr. Michael Sines, Director of Facilities, Maintenance and Operations, presented a revised draft of the Capital Improvement Program (CIP) which was discussed at the August Board meeting. He noted the revisions are related to the new cost per square foot allowance established through the Public School Construction Program. Dr. Teets commented this was a fluid, working document with project estimates as realistic as possible at this time. He recommended the Board approve the CIP which will then be presented for approval to the County Commissioners and the state. Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved the CIP.

        Mr. Sines presented information regarding the van bid process, explaining that only one of five bidders certified they met minimum bid specifications. Future bid process will include a pre-bid packet to determine minimum specifications prior to the actual solicitation of bids. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously awarded the van bid to Oakview Motors in the amount of $18,267.

        Mr. Sines distributed a response from Honeywell, Inc. clarifying the Energy Audit Savings Summary chart which was presented at the July Board meeting.

        Mr. Scott Germain, Food and Nutrition Service Program Manager, presented the revised Board Policy 725.243 Bidding of Food and Food Supplies Used in Garrett County Food Program, highlighting changes made to correct staff titles. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Policy was unanimously approved as drafted.

        Mr. Germain provided information regarding the Food and Nutrition Service Food Bids which were awarded for the 2000-2001 school year.

        Mr. Art Refosco, Director of Transportation, presented the two bids received for vehicle fleet insurance. Dr. Teets recommended the Board award the bid to the lowest bidder, BGS&G, in the amount of $41,265. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved Dr. Teets=recommendation.

        Mr. Fink reviewed the draft Administrative Procedure 637.1 Support Services Personnel Evaluations, explaining that the procedure is renumbered and includes old Procedures 637.15, 637.2 and 637.4. He noted that on page 2 of 9, the word AConsidered@should replace ARecommended@in the title. Additionally, changing the Procedure numbering will change to accompanying Board Policy from 637.1 to 637.

            Part XII - Board Concerns

        Mr. Fink reviewed Board Policy 725.301 Board Member Expenses, noting that the reimbursement maximum in #1 is changed from $400 to $500 for in-county travel and other expenses including travel to and from meetings of the Board of Education at the rate paid by the Garrett County Commissioners. This change brings the policy in line with the Salary Commission recommendation. Mr. Fink will review and include Garrett County and COMAR Codes that would apply to this policy and bring it back to a future meeting for approval.

        Dr. Teets and Mr. Fink will finalize plans for a retirement dinner on September 6, 2000, for the ten system retirees and their guests.

        Mr. Durst reported on the Board President=s Breakfast Meeting on August 30, 2000 which he attended. They will support a MABE dues increase of thirty percent, effective July 1, 2001.

        Dr. Teets noted that registrations were complete for Mrs. Rawe, Mrs. Collins and himself to attend the LSA meeting on August 16, 2000 in Howard County.

            Part XIII - Adjournment

        By consensus, the Board adjourned the meeting at 8:20 p.m.

            Part XIV - Information Items

a.    New Teacher Orientation

b.    Superintendent=s July Report to County Commissioners (WT:7/25/00)

c.    Board Member Pay Dates for 2000-2001 (J. Travis: 8/8/00)

d.    MSDE News Release: Grasmick Appoints New Assistant State Superintendent (/20/00)

e.    MSDE News Release: MD Teachers Head Back to Class-2nd Annual MD Technology Academy (7/21/00)

f.    MSDE News Release: Sondheim Elected New State Board of Education President (7/25/00)

g.    MSDE News Release: RAND report says MD students excel in math (7/26/00)

h.    MSDE News Release: State Board of Education Upholds Decisions of Allegany and Howard County Boards (7/31/00)

i.    AThe Scoop, @ Vol. 9, No. 1


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   September 12, 2000