Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 18, 2000




Oakland, Maryland 21550


Thursday, July 13, 2000


            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; Dr. Wendell Teets, Superintendent of Schools, and Mr. Ernest Gregg, County Commissioner.

            Part II - Public Comment

        There was no public comment at this time. Mr. James Raley, associate member, joined the meeting at 4:10 p.m.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals and to consult with staff or other individuals regarding pending or potential litigation. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; Mr. Ervin Fink, Director of Finance and Human Resources, and Commissioner Gregg were in attendance during all or part of the executive session. During executive session, appointments, bus driver and assistant appointments, bus driver deletion, bus bid award, emergency coaches, litigation issues, and a request for enrollment in national and state associations for Board Attorneys were discussed.

            Part IV- Return to Public Session

        The Board reconvened in public session at 5:45 p.m. Miss Amanda Pagenhardt, student Board member for the 2000-2001 school year, joined the meeting at this time. Mr. Durst asked for a moment of silence, followed by Miss Pagenhardt leading the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the agenda was unanimously accepted with the following amendments: under 15. Information Items, add AJune 2000 Attendance Bulletin;@under 14. Board Concerns, add AThornton Commission Funding Study@report by Mr. Durst; under 13. Instruction, continued, change Handbook for Extra-Curricular Activities and Board Policy 347.7 items from AInformation@to AAction@items; and have the agenda show APersonnel@as an AAction@item on this and subsequent agenda.

            Part VI - Announcements

        Dr. Teets officially welcomed Amanda Pagenhardt to her first Board meeting as student member. He shared digital pictures of the construction projects at both high schools. Mrs. Sebold reported on Mrs. Collins=and her attendance at the Times-News Student Athlete Awards dinner on July 10, 2000, at which Blake Huber of Northern High School, and Jennifer Bosley and Mike Shahan of Southern High School were honored.

            Part VII - Approval of Minutes

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of June 13, 2000 were unanimously approved with editorial corrections; adding Aelementary@after A2. Increases@on page 3200; and deletion of the phrase A(4% local funding and 1% state funding)@occurring twice under Garrett County Administrators and Supervisors Association, 1. on page 3201.

            Part VIII - Administration

        Mr. Michael Sines, Director of Maintenance, Facilities and Operations, reviewed updated pages for the Comprehensive Maintenance Plan for Educational Facilities of Garrett County (CMP) which was reviewed by the Board at the June meeting. During discussion, it was suggested that the page showing Board of Education Members include the name of the student Board member for 2000-2001 in place of the student Board member for 1999-2000. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the CMP with the student member name change.

        Mr. Sines reported on the Honeywell Performance Contract audit results for the second year of its implementation, February 1999 through January 2000. He explained that even with the increase in computer use, the equipment modifications and energy conservation measures have been effective resulting in a cost savings equal to $36, 510 for the reported time period. This figure is $11,119 more than Honeywell=s guarantee amount for the same time period. During discussion, Mrs. Sebold questioned totals shown on the Savings Summary chart. Mr. Sines will consult with Honeywell to clarify the figures.

        Mr. Sines presented the draft Capital Improvement Program (CIP) for FY 2002-2008, noting that it is an aggressive systemic plan and that changes would be made as it continued to evolve dependent on funding requirements and state and county approval of the projects.. He explained that, historically, the CIP has been a six-year plan but a seventh year is shown for the purpose of including the possible Kitzmiller Elementary School replacement in FY 2008. Mr. Sines reported that preliminary discussion relative to the replacement of the Kitzmiller School included seeking alternative funding mechanisms and the benefits of locating the new building in the community. Dr. Teets explained that a committee which would include Kitzmiller community members would be formed to address the site issue. Mr. Sines distributed copies of the last year=s Board approved CIP FY2001-2006, explaining that all projects slated for FY 2001 are under construction or completed. He noted the FY2002 focus is on the design for the Route Forty School renovation, replacement of the Friendsville Elementary School roof, equipment replacement, and the design and renovation of the Southern High School library. Mr. Sines explained that some roof work has been done at Southern High School by Board maintenance staff to avoid roof failure since funding eligibility for complete roof restoration would not occur for several years. Additional discussion centered on anticipated projects outlined in the new draft CIP, including the renovation of Route Forty Elementary slated for completion in FY2003, projected enrollment and population shifts, and community based facilities. Mrs. Sebold asked about the possibility of Route 40 becoming a school for kindergarten through eighth grades. The CIP will be brought to the August meeting for approval prior to its submission to IAC. Dr. Teets and Mr. Durst thanked Mr. Sines for the efforts of his maintenance staff and the scope of his report.

            Part IX - Instruction

        Mrs. Dana McCauley, Supervisor of Staff Development and School Improvement presented Administrative Procedure 510.2 Certification by the National Board of Professional Teacher Standards, effective for the 2000-2001 school year. She explained there are two Garrett County teachers now taking the examination for national certification. When a teacher has received national certification, the teacher will be eligible for reimbursement of $1000 per year, i.e., $500 local and $500 state funding under the Quality Teacher Incentive Act of 1999 for the period of valid certification (normally, ten years).

        Mrs. McCauley reported on the Teacher Mentoring Program grant proposal which is a part of the Quality Teacher Incentive Act of 1999, and provides an allocation of $68,744 to Garrett County. Teachers eligible for a mentor include new and beginning teachers hired for the 1999-2000 and 2000-2001 school year, as well as those on improvement plans. Dr. McCartney noted that, although new teachers have always been assigned a mentor, these funds will allow for compensation of the mentors dependent on availability of grant funds.

        At 6:55 p.m. the Board took a short break.

            Part X - Public Comment

        There was no public comment at 7:00 p.m.

            Part XI - Personnel

         Dr. Teets recommended the following personnel for approval:

*Appointments:    Susan Newton, CPA Teacher, SH

                                              Carmen Harden, Alternative Ed. Teacher, SH

                                              Michele Pavelko, Guidance Counselor, SH

*Transportation:    Driver: Cindy Warsaw, for Bruce Warsaw

                                  Assistant: Donna Graham, for anyone

                                  Driver Deletion:    Wayne Jamison, did not complete inservice

                                                                                Randy Shaffer, did not complete inservice

                                               Ira Fadeley, deceased

                                 Bid Award for Bus 103: Dale Evans, Contractor

*Emergency Coaches:    Julie Hoffman, NH, Girls Head Basketball

                                                        Jon Houser, NH, Assistant Football

                                                        Jon Houser, NH, Assistant Baseball

                                                        Ron Petrella, SH, Girls Head Soccer

                                                        Susan Newton, SH, Head Volleyball

                                                        Diane Slider-Ashby, SH, Assistant Girls Soccer

                                                        Diane Slider-Ashby, SH, Boys Tennis

                                                        Kelly Warnick, SH, Ass=t Cheerleading Advisor(.5)

                                                        Stacy Weimer, SH, Ass=t Cheerleading Advisor(.5)

                                                        Jay Stewart, SH, Assistant Football

                                                        Jeremy Skiles, SH, Assistant Girls Basketball

                                                        Mike Sloan, SH, Assistant Football

                                                        John Hegeman, SH, Assistant Boys Basketball

                                                        Greg Tressler, SH, Assistant Football

                                                        Mike Browning, SH, Assistant Boys Soccer

                                                        Christy Eyler, SH, Assistant Softball

                                                        Larah Friend, NH, Ass=t Cheerleading Advisor

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the personnel recommendations.

            Part XII - Instruction, continued

        Dr. Phil Lauver, Supervisor of Pupil Services, and Ms. Jennifer Kotulak, Supervisor of Special Education, explained the changes made to the Student Handbook - Rights, Responsibilities, and Discipline, noting that a committee reviewed the document to assure its compliance with new IDEA regulations. Board discussion topics centered on attendance requirements and waiver procedure, pager use during school hours, services requirements during interim placements of special education students, discipline issues, and due process for appeals. As per Mrs. Sebold=s suggestion, Dr. McCartney will suggest to principals that school newsletters include information regarding opening and closing times, and appropriate times students may be dismissed from school without forfeiting attendance. TheStudent Handbook will be brought back to the August Board meeting for approval.

        Dr. McCartney presented for information Administrative Procedure 431.41 Immunization Requirements, noting the only change was the addition of Amumps@in paragraph I.A.

        Dr. McCartney presented the updated, draft Board Policy 472.12 Administering Medicines to Students and draft Administrative Procedure 472.13 Guidelines for the Administration of Medication in Schools, explaining the policy and procedure have been reviewed by Dr. Bill Pope and the school nurses. Dr. McCartney highlighted changes made and pointed out the various forms (appendices) with the procedure which are used by the school nursing staff. The policy will be brought back to the August meeting for approval.

        Mr. Martin Green, Director of Secondary Education, 9-12, reported on changes made to the draft Handbook for Extra-Curricular Activities which previewed at the July Board meeting. Discussion topics included the need to include the AEmergency Medical Treatment@form in the Handbook, clarification as to which extra-curricular activities require students to take a physical examination, and the need to review the locations of eligible bus stops for students returning from extra-curricular activities. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the Handbook.

        Mr. Green presented for approval Board Policy 347.7Curricular, Co-Curricular, and Extra-Curricular Activities, and the accompanying Administrative Procedure 347.71. Topics of discussion included the need to have page 2, #4. of the policy match the language in the Handbook for Extra-Curricular Activities; the need to change page 3, #1, sentence three of the procedure to read AViolation of these rules will . . .@instead of Acan;@and clarification of effective times of sports activity relative to rules of conduct. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the Board Policy 347.7 with the amendment to page 2, #4. Mrs. Collins asked that Mr. Green replace the word Asports@with the word Aactivities.@Mr. Green will also clarify eligible times students may participate in activities relative to rules of conduct infringements.

            Part XIII - Board Concerns

        Mrs. Collins reported on the MABE Leadership Conference of June 22-23, 2000 at Rocky Gap Conference Center. She and Mr. Raley attended both days of the conference, and Mr. Durst and Mrs. Sebold attended one day each. Participants felt the conference and work sessions were very informational and discussed several session topics, such as legislative and economic issues.

        Mr. Durst updated the Board on the Thornton Commission study, explaining that the Commission will conduct four hearings at various locations in the state. Hearings in proximity to Garrett County will be held on July 24, 2000 at Hagerstown Junior College and November 9, 2000 in Allegany County (location undetermined at this date). Mr. Durst noted the Commission requests Boards to testify and distributed copies of a letter from the Commission wherein they cite a list of questions for written response prior to the verbal testimony at the hearings. Dr. Teets and Mr. Fink will compile written responses.

        Mr. Durst and Mr. Raley attended the MABE Executive Committee budget meeting and reported on MABE=s request for a dues increase. It was noted that there has been no dues increase for eight years. Board members discussed the role of MABE Legal Services (LSA) and the MABE insurance pool in the organization, insurance pool franchise fee possibilities, MABE=s staff and office space expansion, and costs and locations of annual conferences and leadership conferences. Mr. Durst explained that MABE requests a fifty percent increase to remain solvent and proposes to change their fiscal year to July 1 (effective October 2000). Mr. Raley further explained the possibility of a dues increase of thirty percent the first year and an additional twenty percent the second year, and/or the possibility of an adjustment to the dues formula for the counties. Mr. Durst asked for the Board=s input so that he could voice their preference at the next meeting on July 24, 2000. By consensus, the Board agreed to have Mr. Durst speak to the thirty/twenty percent increase option in their behalf, but with the understanding that no additional hires would be made for MABE staff, and that funding possibilities from formula adjustment and insurance pool franchise fees be explored.

        Mr. Durst asked that Board members let Dr. Teets know who will attend the LSA Seminar - AConducting Board Business the Legal Way@to be held on August 16, 2000 at the Howard County Board of Education.

        Mr. Durst encouraged Board members to decide whether they will attend the 2000 MABE Annual Conference at the Hyatt Regency Hotel in Baltimore, October 4-6, 2000, so that early registration can be obtained. Dr. Teets will reserve rooms in anticipation of all members attending.

        Mr. Durst asked Board members to review topics for future consideration of a retreat with Kitty Blumsak of MABE.

        In response to a request from MABE=s Conference Planning Committee for ASpecial Gifts@to be awarded at various times throughout the 43rd Annual Conference, Mrs. Collins will secure donated gifts from area business and others to send to MABE.

        Mrs. Rawe asked for an update on the Donald Manekin Foundation. Dr. McCartney explained that a Rural Education Trust has been created which will provide small grants to a few individual teachers at Friendsville, Grantsville, Northern Middle and Northern High Schools. Mr. Manekin visited Garrett and Allegany Counties in June and plans to return in August.

            Part XIV - Adjournment

        By consensus, the Board adjourned at 10:30 p.m.

Part XV - Information Items

a.    MSDE News Release: Principals Named for 3 Reconstituted Baltimore City Schools (6/20/00)

b.    MSDE News Release: Principals Task Force Recommends Major Changes (6/20/00)

c.    IPM Letter to Students, Teachers, and Employees (Revised) (M. Sines: 8/14/00)

d.    MSDE Bulletin, Vol. 11, No. 9 (June 28, 2000)

e.    June 2000 Attendance Bulletin


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   August 8, 2000