Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 13, 2000




Oakland, Maryland 21550


Tuesday, June 13, 2000



            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:06 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe, Mr. James Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment at this time.

            Part III - Executive Session

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 4:06 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals, to consult with staff or other individuals regarding pending or potential litigation, and to consider matters that relate to the negotiations. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. During executive session, the Board reviewed appointments, retirements, resignations, pending litigation issues, and employee contracts. Commissioner Ernest Gregg joined the meeting at 4:30 p.m.

            Part IV - Return to Public Session

        The Board reconvened in public session at 5:50 p.m.Miss Stephanie Forman, student Board member, joined the meeting at this time. Mr. Durst asked for a moment of silence, followed by Mrs. Collins leading the assembly in the Pledge of Allegiance to the Flag of the United States of America. Part V - Acceptance of Agenda

        Upon a motion by Mr. Raley, seconded by Mrs. Collins, the agenda was accepted with the following amendments: under 15. Information Items, add AMay 2000 Attendance Bulletin;@and under 14. Board Concerns, add ALSA Report@by Mrs. Collins, and ANon-represented Personnel Salary Consideration.@

            Part VI - Announcements

        Dr. Teets announced the Goals 2000 Program will be held at Will O=the Wisp on June 15, 2000, at 5:00 p.m. He also commented on the successful fundraising efforts of the central office=s AWalkin=Round the Clock@team which participated in the American Cancer Society=s ARelay for Life.@Mr. Durst reminded members of the MABE Summer Leadership Conference at Rocky Gap on June 22-23, 2000, and noted he will attend the MABE Executive Budget Meeting in Annapolis on June 29, 2000. Dr. McCartney mentioned there will be a workshop on student discipline on June 21-22, 2000, and welcomed input from the Board with regard to the proposed student handbook.

            Part VII - Approval of Minutes

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Minutes of April 19, 2000 were approved as drafted, and the Minutes of May 9, 2000 were approved with the correction of Dennett Road APTA@to APTO@on page 3180.

            Part VIII - Garrett County Teacher of the Year

        Dr. Teets stated this is the Board=s third year for participation in the Teacher of the Year program. He explained it had been decided that if a Garrett County teacher should receive the Milken Award, that teacher would automatically become the Board=s selection for local Teacher of the Year. Dr. Teets recognized Mr. Charles AChuck@Trautwein, who is a Milken Award winner and Garrett County Teacher of the Year for 2000-2001, and read the Maryland State Department of Education Citation which was presented to Mr. Trautwein:

In recognition of the honor

you bring to all of Maryland=s teachers

through your outstanding devotion

and dedication to your profession.

Mr. Trautwein noted his appreciation of the efforts of the Board to recognize teachers, explained he and his family would be traveling to California for the Milken Education Conference on June 25, 2000, and discussed in detail preparations for the technology camps for the summer. Mr. Trautwein stated it was an honor and privilege to represent Garrett County. Mr. Durst offered congratulations on behalf of the Board and wished him success at the state level Teacher of the Year program.

            Part IX - Administration

        Mr. Michael Sines, Director of Facilities, Maintenance and Operations, distributed updated pages for the Educational Facilities Master Plan.

        Mr. Sines reviewed pages 15 and 16 (letter to Students, Parents, Teachers, and Employees re: Pesticide Use Control) of Administrative Procedure 854.10 Integrated Pest Management, noting these pages will be updated annually to incorporate any new Department of Agriculture regulations. He noted new regulations addressed in the updated pages provide for notification of pesticide use on the school grounds, as well as in the building. This adjustment will involve the two high school greenhouse facilities. The Board asked that the word ASchool@be inserted in the second paragraph of the letter after APublic@and that the first line of the letter be amended to read: AThe Garrett County Board of Education will provide information consistent with State guidelines prior to initiating a pesticide application in the school or on school grounds.@Mr. Sines will follow up with the revision.

        Mr. Sines noted that one bid was received to complete the proposed paving projects this summer at Southern Middle, Northern High and Grantsville Elementary Schools. He explained the ingress route and changes to accommodate the Northern High Auxiliary Gym Complex construction. Dr. Teets recommended the Board approve the bid award to Keystone Paving in the amount of $38,881. Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously approved Dr. Teets=s recommendation.

        Mr. Sines stated that one bid proposal was received for new football field lights at Southern High School. He explained that the existing poles and lights will be salvaged, if possible, and replaced with new wooden poles and new lights. Dr. Teets recommended the Board accept the bid proposal from Queen City in the amount of $54,835. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously accepted the recommendation.

        Mr. Sines reported that he talked with the county Procurement Officer about having the Board of Education included in the county bid award for fuel oil. He noted the quote to the count is consistent with pricing if the Board were to solicit independently. Commissioner Gregg stated that all other county agencies were participating and that the Commissioners awarded the bid to Oakland Oil Company earlier this day. Dr. Teets recommended the Board participate in the county fuel oil bid. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously accepted the recommendation.

        Mr. Sines noted that since questions arose regarding the Dennett Road boiler project bid award at the May 9, 2000 Board meeting, a state review determined that procurement laws would not permit entering into negotiations (change orders) with the low bidder in order to complete the boiler project prior to the bid being awarded. Therefore, a Post-Bid Addendum was sent to each of the four bidders involved in the project explaining the revised project scope, with a new date for sealed bids. Mr. Sines noted that he received verbal approval from Yale Stenzler of IAC for the revised project specifications. Dr. Teets recommended that the Board rescind last month=s boiler project contract to EMMCO, and award the new project bid to R.H. Lapp & Sons for the grand total sum of $250,800 which includes alternate #1, installation of an emergency generator. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously accepted Dr. Teets=recommendation.

        Mr. Sines reviewed the Draft Comprehensive Plan for Educational Facilities of Garrett County, July 2000. He noted that appendices B. Completed Maintenance Projects 1999, and C. Proposed Projects 2000 were included for recordkeeping purposes. Dr. Teets commended Mr. Sines and his staff for their planning, maintenance and construction projects which are critical to the overall system. The Comprehensive Plan will be an agenda item for approval at the July Board meeting.

        Mr. Fink reviewed the support personnel evaluation form and criteria which are a part of Administrative Procedure 637.4. He explained that earlier this year he worked with a committee to evaluate and revise the current evaluation instrument for support personnel which has also been reviewed by administrative personnel. Mrs. Sebold requested that staff review Administrative Procedure 647.2 Guidelines for the Evaluation of Supportive Services Personnel and other policies and procedures pertaining to evaluation of personnel. Dr. Teets suggested that under Part III. Of Procedure 637.4, a line be included recommending the use of an Improvement Plan.

        Mr. Fink outlined the proposed health insurance coverage for Board employees for FY2001, noting the history of marketing our bid along with the Commissioners and Garrett Community College using BGS&G as consultant. He explained the Insurance Coalition met on May 31, 2000 to consider the different options bid, prescription coverage and costs involved. The consensus of the Coalition was to accept the bid of Care First Blue Cross/Blue Shield which would be a 9.4% cost increase. The prescription drug program would require a co-payment of $8.00 for generic formulary, $15.00 for brand formulary, and $30.00 for non-formulary for each prescription. Mr. Fink noted that although the three agencies will be under the same coverage umbrella, each agency will maintain its own coverage options. Upon a recommendation from Dr. Teets, Mrs. Rawe made a motion, seconded by Mr. Raley, to accept the insurance proposal.

        Mr. Fink reviewed the negotiation and ratification processes for three-year (2000-2003) contracts for the four employee representative groups, highlighting the following:

Garrett County Education Association

1. Funds Governor=s Teacher Salary Challenge Program: 5% Salary Increase - 2000-2001 (4% local funding and 1% state funding); 5% Salary Increase - 2001-2002 (4% local funding and 1% state funding); 2% Salary Increase - 2002-2003 (contingent upon additional state funding).

2. Increases elementary teacher planning time from 200 to 225 minutes per week.

3. Clarifies the scheduling of parent teacher conferences.

4. Expands the definition of temporary employee.

5. Increases the period of time for removing items from the employee=s personnel file for substantial issues involving abuse or sexual harassment, or drug abuse or alcohol abuse from two to five years.

6. Revises the guidelines for Voluntary Transfers and Filling of and Posting of Vacancies.

7. Increases the co-payments for prescription drug coverage.

Garrett County Education Association Support Personnel (representing all Support Personnel with the exception of Head Custodians, Cafeteria Managers and non-represented)

1. 4% Salary Increase (2000-2001); 4% Salary Increase (2001-2002); 2% Salary Increase - 2002-2003 (contingent upon additional state funding).

2. Enhances sick leave benefits for absences as result of illnesses exceeding accumulated days to allow additional approved sick days to be deducted at the rate of 1/300th.

3. Increases the period of time for removing items form the employee=s personnel file for substantial issues involving abuse or sexual harassment, or drug abuse or alcohol abuse from two to five years.

4. Places into the contract the two hour early dismissal of Support Personnel on the duty days preceding Thanksgiving and Christmas.

5. Clarifies the procedure for Involuntary Transfers.

6. Revises the guidelines for the posting of vacancies.

Garrett County Federation of Teachers (Representing Head Custodians and Cafeteria Managers)

1. 4% Salary Increase (2000-2001); 4% Salary Increase (2001-2002); 2% Salary Increase - 2002-2003 (contingent upon additional state funding).

2. Enhances sick leave benefits for absences as result of illnesses exceeding accumulated days to allow additional approved sick days to be deducted at the rate of 1/300th.

3. Increases the period of time for removing items form the employee=s personnel file for substantial issues involving abuse or sexual harassment, or drug abuse or alcohol abuse from two to five years.

4. Places into the contract the two hour early dismissal of Support Personnel on the duty days preceding Thanksgiving and Christmas.

5. Increases the co-payments for prescription drug coverage.

6. Provides each head custodian with a jacket and either a pair of coveralls or uniform during each of the three years of the contract.

Garrett County Administrators and Supervisors Association

1. 5% Salary Increase - 2000-2001; 5% Salary Increase - 2001-2002; 2% Salary Increase - 2002-2003 (contingent upon additional state funding).

2. Increase the extra duty compensation for high school assistant principals or administrative assistants.

3. Revises the procedure for college courses to eliminate the Matyland Assessment Center which no longer exists.

        Dr. Teets recommended the Board complete the negotiations by ratifying the comprehensive agreements for the four employee representative groups for 2000 through 2003. Upon a recommendation by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the contracts. Dr. Teets thanked everyone involved for their good faith work and the improved contract.

            Part X - Instruction

        Ms. Jennifer Kotulak, Supervisor of Special Education, reviewed the Garrett County Special Education Staffing Plan for 2000-2001. She explained the various funds from which each staff member is paid, as well as how student/teacher ratio and significant and/or individual needs of students are considered when deciding current staffing needs. In that COMAR requires a staffing plan must be on file for the grant application process, Dr. Teets recommended that the Board approve the draft plan for submission to MSDE. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the plan.

            Part XI - Public Comment

        There was no public comment at this time.

            Part XII - Personnel

        Dr. Teets recommended the following personnel for approval:

• Appointments:    Michael T. Woods, Coordinator/Administrative Assistant, SH

                                            Greg Hostetler, Mathematics Teacher, NH

                                            Kendra Sweitzer, Music Teacher, FV

                                            Joshua Grove, Computer Science Teacher, NH

                                            Frances King, .5 Instructional Assistant / .5 Media Assistant

                                            Sean McGoldrick, Custodian IV, AC

                                            Frederick L. Fitzwater, Bus Contractor, Route 79

                                            Larry Schroyer, Food Service Driver

• Retirements:    Donna Ahern, Bus Assistant, eff. 7/1/00

                                        Marianne Green, Teacher, SX, eff. 7/1/00

• Resignations:    Peter Forno, Computer Teacher, NH, eff. 6/12/00

                                            Carole Tuomisto, Teacher, SX, eff. 6/13/00

                                            Mary Kimble, part-time cafeteria worker (5.5 hrs/day), SX, eff. 6/13/00

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the personnel recommendation.

            Part XIII - Instruction, continued

        Dr. Donald Forrester, Director of Elementary Education, reviewed the Health Advisory Committee Meeting Draft Minutes of May 5, 2000. He presented the Committee=s recommendation for the video, AWhen Sex Means Trouble,@Parts II and III, to be placed on the approved supplemental materials list for high school health class. He noted that Part I of the video does not fall under the purview of the advisory committee, and that with the approval of Parts II and III, the entire video would be available for use in the high schools. The video will be placed on display for public review and comment and brought back to Board for action.

        Dr. Forrester presented the Professional Leave and Travel request from Teresa Roberts to attend the NAEA Distinguished Fellows Research Institute at the San Francisco State University on July 20-23, 2000. He explained that no travel expenses were requested, but that registration and accommodations would be paid for through a FY 1999 MSDE Fine Arts Grant. Ms. Roberts would attend the institute as a counterpart to a county fine arts workshop she previously attended. Dr. Teets recommended approval. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the request.

        Miss Forman left the meeting at 7:30 p.m. Dr. Teets and Board members acknowledged her fine representation as student member and wished her success in her college endeavors.

        Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, and Dr. Forrester presented an overview of the Elementary Math Initiative Report, which was compiled to assess the effectiveness of the program begun during the 1994-95 school year. The goal of the program, to be phased in over a three-year period, was to provide each of the county elementary schools with one or more mathematics resource teachers to strengthen and enrich the mathematics curriculum and to provide classroom teachers time to develop plans in other content areas. To examine the effectiveness of this initiative, a group of staff members looked at student achievement demonstrated by MSPAP and CTBS/5 tests results and designed a survey instrument to gain a representative sample of perceptions from students, parents, teachers, and principals. Dr. Mullinix noted that MSPAP average Composite Index for the five elementary schools which had full implementation of the program was 29.7 in 1993 and 51.8 in 1999. Dr. Forrester stated that the survey results, which allowed for open-ended responses, indicated strong support of the program. Additionally, he detailed staff development, workshop activity, and other motivational strategies. While noting the need to continue improving the program, results indicate a successful program. Board members offered their appreciation of the thoroughness of the report, and noted their interest as to how the math initiative may affect students=achievement at the high school level.

        Dr. Mullinix presented the CTBS/5 results for 2000 for Garrett County, noting that all grade mean equivalent scores are at or above the expected levels except for grade six Language Mechanics. She noted that all scores are stable or slightly higher in grades two, four, and six compared to 1999. Although grade eleven scores are slightly below those of 1999, all remain above the sixtieth percentile. Dr. Mullinix noted that science and social studies are no longer tested at grade two level.

        Dr. McCartney and Dr. Mullinix presented the revised Administrative Procedure 105.1 Indicator Package for elementary, middle, and high schools which will be distributed to collate data over a five-year span. Dr. McCartney noted this data will be used to assist each school with their School Improvement Plan. Dependent upon grade level, data to be included are student behavior and enrollment, alternative structure, suspension, expulsion, school climate survey, MSPAP achievement, other testing, attendance, and course level enrollment.

        Mr. Martin Green, Director of Secondary Education, 9-12 , presented a comprehensive, draft Handbook for Extra-Curricular Activities for the high schools. He was accompanied by Mr. Tom Woods, teacher at Southern High School, and Mr. Harvey Speicher, teacher at Northern High School, two members of the Extracurricular Activities Handbook Steering Committee who reviewed and compared the extra-curricular program at both high schools in order to create a uniform policy for extra-curricular activities at the high school level. Other members included Phil Carr of Northern High and Don Stemple of Southern High School. Mr. Green noted that the handbook was developed in conjunction with Board of Education policies and procedures, the Student Rights, Responsibilities, and Discipline Handbook, and employee comprehensive agreements, and that the policies and procedures may not supercede existing rules, regulations or procedures as established by the Maryland Public Secondary Schools Athletic Association (MPSSAA) unless they are more restrictive in nature. The handbook would ensure that all coaches have the county handbook so that all situations could be handled in a consistent manner. Following discussion clarifying various topics in the handbook, Mr. Green noted that revisions would be incorporated in the handbook, as necessary. Topics of concern from Board members included the need for more definition in the area of participant physical examinations, fund raising independent of school sponsorship, student eligibility requirements, and coaches=evaluations. The Board commended the committee=s work to consolidate a great quantity of information into the handbook.

        Mr. Green presented the proposed revisions to Board Policy 347.7 Curricular, Co-Curricular, and Extra-Curricular Activities, noting that the policy was revised to provide uniformity with the draft Extra-Curricular Handbook. He pointed out various changes and received comments from the Board. The policy will be brought to the July meeting for approval.

        Mr. Green distributed the results of the Extra-Curricular Activity Surveys which were conducted at grades seven, eight, and nine to ascertain in which activities students were now participating and how this may change as the students move on to high school. The survey showed the greatest decrease in participation from middle to high school level would occur in band, chorus and soccer. Mr. Green explained that this decrease could be a result of the large number of activities offered at the high schools which would divide participation and the fact that the marching band requires a large time commitment. The survey also asked whether students would use an activity bus, if available. Results indicated that a greater percentage of students responding from Northern Middle and Northern High Schools anticipated using an activity bus.

        Dr. Teets commented on the possibility of the Board sponsoring a bus for after school transportation for students to attend various school activities. Discussion included location and extent of need for various areas of the county to be served by the activity bus, anticipated transportation fee increases for busing teams to competitions, and timeline problems with state reimbursement for state competition transportation.

            Part XIV - Board Concerns

        Mr. Durst stated there were no nominations at this time from the Board for the Charles W. Willis Memorial Award to recognize outstanding school board service. The award is sponsored annually by the Maryland Association of Boards of Education (MABE) in memory of MABE=s first executive director.

        Mr. Durst surveyed the Board as to their interest in attending a retreat sponsored by Kitty Blumsak of MABE. Mr. Durst will follow up by getting a list of topics for retreat workshops and checking on available dates in August.

        Dr. Teets announced the Western Maryland Economic Development Task Force meets on June 19, 2000. As a member of the Task Force Sub-committee on Education, he noted their written report included a note on funding needs for the rural western counties.

        To accommodate schedule needs, Mr. Raley made a motion, seconded by Mrs. Collins to have the next regular Board meeting on Thursday, July 13, 2000 instead of the normal second Tuesday of the month. The Board unanimously agreed to the change of date.

        Mrs. Collins reported on the Legal Services Association (LSA) meeting she attended on June 12, 2000. The main agenda topic was the merger of LSA and MABE dues which was discussed to a considerable extent. She stated that after weighing the advantages and disadvantages (possible loss of autonomy, discretion of funds), the vote was not to merge. Other LSA agenda topics of discussion included temporary restraining order considerations, and accessibility of information issues.

        On behalf of the Board, Mr. Durst recommended a salary increase to $90,000 for the superintendent and $78,043 for the assistant superintendent, and a five percent (5%) increase for other non-represented employees for Fiscal Year 2001. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the salary increases.

        Dr. Teets reported that Northern High School received official notification of accreditation by the Middle States Commission. He also noted that Friendsville and Kitzmiller Elementary Schools will receive Maryland Meals for Achievement (MMFA) funding for the 2000-2001 school year, which will cover the cost of providing breakfast to every student, every morning, in the classroom, regardless of family income. Additionally, he asked for the Board=s input on proceeding to gather information about filling vacant slots in the CTE classes with adult students. He explained that, although these students would be dual enrollees with Garrett Community College, staff would explore the possibility of direct state aid funding for the enrollees. Dr. Teets will update the Board with any new information on this issue.

            Part XV - Adjournment

        By consensus, the Board adjourned at 11:10 p.m.

Part XVI - Information Items

a.    MSDE News Release: State Board Moves Ahead With Assessments (5/24/00)

b.    MSDE Bulletin, Vol. 11, No. 8 (5/30/00)

c.    MSDE Bulletin, Vol. 11, No. 7 (5/5/00)

d.    Official Notification of Accreditation - Northern Garrett Sr. High School (CSS Middle States: 5/1/00)

e.    The Scoop, Vol. 8, No. 4

f.    Letter re: Maryland Meals for Achievement (MMFA) Funding for Kitzmiller and Friendsville Elementary Schools (Grasmick: 6/2/00)

g.    Memorandum re: State Board=s Decision Regarding High School Assessments (MSDE: 5/25/00)

h.     I Tech Implementation Plan (J Vent)

i.    Report to County Commissioners (W. Teets: 5/30/00)

j.    Tentative Summer Workshops - 2000 (D. McCauley)

k.    May 2000 Attendance Bulletin


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   July 13, 2000