Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes May 9, 2000




Oakland, Maryland 21550


Tuesday, May 9, 2000



            Part I - Call to Order

        Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:05 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawe, Mr. James Raley and Mrs. Charlotte Sebold, associate members; Dr. Wendell Teets, Superintendent of Schools; and Ernest Gregg, County Commissioner.

            Part II - Public Comment

        There was no public comment at this time.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 4:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of conducting student Board member interviews, to discuss personnel matters affecting one or more individuals, to consult with staff or other individuals regarding pending or potential litigation, and to consider matters that relate to the negotiations. Commissioner Gregg; Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. During executive session, student Board member candidates were interviewed, followed by discussion of bus contracts, emergency coaches, appointments, negotiation and litigation issues.

            Part IV - Return to Public Session

        At 6:07 p.m. Mr. Durst opened the public session. Miss Stephanie Forman, student Board member, joined the meeting at this time. Mr. Gregg did not remain for the public session. Mr. Durst spoke briefly on school violence, noting that Maryland is the first state to mandate locks on guns. He referenced the ANew England Primer@and the Sixth Commandment, reflecting on lawful endeavors to preserve life. Donna Shogren, representative of the Mt. Top Ministerial Association offered a prayer, followed by Mrs. Collins leading the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Acceptance of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the agenda with the following amendments: under Board Concerns, add groundbreaking ceremony dates, Allegany County school schedules/transportation and Cleveland Construction, Inc.; and under Information Items, add (d) Southern High VICA trip to Kansas City, June 26-31, 2000, and (e) April 2000 Attendance Bulletin.

            Part VI - Announcements

        Dr. Teets stated that Rebecca King, student at Southern High School, will be recognized for her success in the Maryland Tomorrow program and Harry Biggs, Maryland Tomorrow teacher, will also be recognized at a ceremony in Baltimore on May 16, 2000. Several school musical programs and concerts were noted as listed on the June 2000 School Activities Calendar. May 22, 2000 is the High School Success Night Recognition Dinner. Dr. Teets reported that Southern High and Southern Middle Schools=Stock Market Teams will again be recognized as winners on May 23 at Towson University.

        Dr. Teets explained that for National Youth Week, the local Elks Lodge is sponsoring two students each from Northern and Southern High Schools who will have the opportunity to Ashadow@heads of local agencies. Allison Martinez, Northern High School will be ASuperintendent for the Day@on May 11, 2000.

            Part VII - Approval of Minutes of April 11, 2000

        Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Minutes of April 11, 2000 were unanimously approved with editorial corrections; the addition of Aassociate member@after AMr. James Raley@on page 3176; and on page 3180, Part IX, noting that Steve Savage was present.

            Part VIII - Administration

        Dr. Teets introduced Scott Germain, Food and Nutrition Services Program Manager who read a Resolution honoring cafeteria staff. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously adopted the Resolution (attached) which proclaimed Wednesday, May 10, 2000 to be set aside as ASalute to School Food and Nutrition Services Personnel Day@in Garrett County. The Board remarked on the positive comments about the cafeteria that were received during the previous month=s meeting with the student councils.

        Mr. Michael Sines, Director of Facilities, Maintenance and Operations, distributed a memorandum summarizing School Construction Fund Projects for Northern High, Southern High and Dennett Road Elementary School. Mr. Sines noted that $1,326,500 was budgeted from local funds and that $674,000 was budgeted from state funding for a combined total budget of $2,000,500. Discussion centered on background of bidders, bids which exceeded available funds, the process of Avalue engineering@negotiations to revise the bid amount, and project beginning and ending timelines.

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Northern High School Auxiliary Gym Complex bid was unanimously awarded to Harbel, Inc. of Cumberland in the amount of $1,058,700. Mr. Sines noted the ordering and installation of the wrestling mat hoist (project alternate #2) would be delayed until such time as the final cost of the combined three projects can be determined.

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously awarded the low bid for the Dennett Road Elementary School boiler replacement to EMMCO Mechanical of Everett, Pennsylvania in the amount of $227,300. It was noted that EMMCO submitted the lowest bid in the amount of $305,287.50 which exceeded the available funds, and that negotiations took place which resulted in the revision of the boilers to cast iron and the deletion of an electrical upgrade in order to reach the amount awarded.

        Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously awarded the bid for the Southern High School gym lobby and stage area to the lowest bidder, Pevarnik Brothers, Inc. It was noted that the lowest bid was $537,000, and along with stage lighting and stage/auditorium sound system, the complete project would total $624,000.

        Mr. Sines explained that professional fees and contingency funds (change orders) would be approximately $90,500. Further, he stated that although the combined estimates are within the projected budget, the Southern High School project exceeded initial estimates, and Dr. Teets and he will meet with the Commissioners for permission to reconfigure the funds accordingly. Mr. Sines noted that contracts will be awarded contingent upon state approval.

        Upon a motion by Mr. Raley, seconded by Mrs. Collins, the Board unanimously approved the Educational Facilities Master Plan (EFMP), as recommended by Dr. Teets. The EFMP was presented to the Board for review at the April 11, 2000 Board meeting.

        Additional projects were then reviewed by Mr. Sines. He noted that all three were within budget and paid from Aging School funds. Dr. Teets recommended the Board approve the following bid awards:

• Supplies to complete roof repairs at Southern High School to TREMCO, Inc. in the amount of $21,033

• Water line replacement between the wellhead and reservoir at Northern Middle School to Frank Arnold Contractors, Inc. in the amount of $35,500 (contingent upon the approval of the Board of Public Works)

• Replacement of original carpet and tile at Friendsville Elementary School to Faris Carpet, Inc. in the amount of $41,600 (contingent upon the approval of the Board of Public Works)

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously accepted the three proposals.

            Part IX - Dialogue with Representatives of Dennett Road PTA

        Principals had been asked to convey an invitation from the Board to parent-teacher groups and booster organization representatives to attend the May Board meeting to discuss any relevant issues with Board members. Stephanie Pritt, PTO Secretary/Treasurer and Nancy Deal, PTO President of Dennett Road Elementary School accepted the Board=s invitation and updated the Board on current fund-raising strategies and future plans. They explained how PTO funds are used to provide Aextras@at the school and to enhance the regular program. Also discussed were state guidelines used for special students and impact on individual school scores for MSPAP testing. Mr. Raley encouraged them to address their concerns to the Maryland State Department of Education. The Board thanked Mrs. Pritt and Mrs. Deal for accepting their invitation to share their comments and for their valuable support at the school level.

            Part X - Public Comment

        There was no public comment at 7:10 p.m.

            Part XI - Student Recognition

        Dr. Teets reported that he was pleased to report that students from both high schools who competed in the Skills USA-VICA state competition on March 25, 2000 were very successful. He recognized Mr. Tony Talerico, VICA Advisor at Northern High School who introduced the following students who elaborated on the competition:

• Mark Otto 1st place - Job Skill Demonstration (electronics)

• Lori Fratz 2nd place - Child Care

• Mike Scudder 2nd place - Job Skill Demonstration (electronics)

• Laurie Lewis 3rd place - Automotive (rear brake assembly)

Additionally, Mr. Talerico noted the winners who could not be present for the Board meeting:

• Josh Hook 1st place - Job Skill Demonstration (electronics)

• Mike Chaney 3rd place - Electronics Application

• Elliott Perfetti 3rd place - Extemporaneous Speech

Mr. Talerico noted that Josh Hook was an overall state winner and will go to the national competition.

        Next, Dr. Teets recognized Mr. Loren Bowser, VICA Advisor who introduced the four winners from Southern High School:

• Eric Tressler 1st place - Related Technical Math

• Dustyn Knapp 1st place - Cabinetmaking

• Billy Martin 1st place - Occupational Health and Safety

• Katie Steyer 2nd place - Promotional Bulletin Board

Mr. Bowser noted that each of the students will attend the national competition. The Board extended congratulations to each student and wished them success in their endeavors.

            Part XII - Dialogue with Representative of Swan Meadow PTO

        Dr. Teets recognized Mr. Ray Miller, Secretary/Treasurer for Swan Meadow Parent-Teacher Organization, who thanked the Board for inviting him. He reported that Swan Meadow=s only fund-raiser, the annual Harvest Sale, had its 50th Anniversary last fall and continues to be quite successful. He expressed the parent and student satisfaction with the accelerated math program which was started last fall, giving credit to teacher Arlene Lantz for her work with students in that regard. Mr. Miller related various projects that parents and students do together at the school and how PTO funds are used to provide monetary gifts to be used by the teachers in their classrooms. He noted the need for another assistant to help in the classroom and library. The Board thanked Mr. Miller for accepting their invitation to attend the meeting and commented to the excellent support of the parents at Swan Meadow school.

            Part XIII - Personnel

        Dr. Teets recommended the following personnel action:

• Award of Bus Contract:    Herbert H. Myers, two-year bus contract, KZ School area

• Deletion of Bus Contract:    Rose Upole, Bus 79, eff. 6/9/00

• Change of Bus Contract:    Alvin A. Shumaker to S & S Bus Service, Inc.

• Final Approval of Bus Driver:    Layne Wassell for W. G. Wassell, Inc.

• Emergency Coaches for Southern High School Athletics:

                            Greg Tressler, Assistant Football, Step 1

                            Mike Sloan, Assistant Football, Step 2

                            Sue Newton, Head Volleyball, Step 3

                            Ron Petrella, Head Girls Soccer, Step 2

                            Diane Ashby, Assistant Girls Soccer, Step 2

                            Stacie Weimer, Assistant Cheerleading Advisor, Step 1

                            Kelly Warnick, Assistant Cheerleading Advisor, Step 1

                            Jon Hegeman, Assistant Boys Basketball, Step 3

                            Jeremy Skiles, Assistant Girls Basketball, Step 2

                            Diane Ashby, Head Boys Tennis, Step 2

                            Jay Stewart, Assistant Football, Step 1

                            Michael Browning, Assistant Boys Soccer Coach, Step 1

                • Appointments:    Douglas Miller, Head Custodian IV, Step 1, AC, eff. 7/1/00

                                                Gail N. Herman, Consultant (Dance) - Summer Fine Arts Workshop

        Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously approved the recommendations of Dr. Teets.

        At 7:55 p.m. Mr. Durst left the meeting and Mrs. Collins presided in his absence.

            Part XIV - Instruction

        Dr. McCartney explained that six staff members request approval to travel to the National Educational Computing Association, Inc. (NECC) >00 Conference in Atlanta, Georgia, June 25-29, 2000, with expenses to be paid from TIMS funds. Dr. Teets recommended the Board approve the request. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board voted 3-0 to approve the travel.

        Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented Board Policy 344.1 and Administrative Procedure 344.11 Test Security and Data Reporting. She explained that although the policy and procedure were approved recently according to state guidelines at that time, the state changed the COMAR regulation again. The policy and procedure revision is an effort to become compliant with the new guidelines. Dr. Teets noted that the normal procedure would be to wait until the next meeting to take action on the revised policy, but recommended that the Board take action now since the policy and procedure are consistent with current state policy. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, and discussion relative to the Non-Disclosure Agreement (page 5 of the administrative procedure), the Board voted 3-0 to approve Board Policy 344.1 Test Security and Data Reporting.

        Mr. Martin Green, Director of Secondary Education 9-12, and Dr. McCartney reported that there was no community response written during the previous month while the proposed Spanish textbooks were on display for public review and comment. Accordingly, Dr. Teets recommended the texts be approved. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Glencoe Spanish 1-3 texts, workbooks, and accompanying Spanish Readers were approved by a vote of 3-0.

        Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board voted 3-0 to approve the Professional Leave and Travel Request for Dr. McCartney and Mrs. Dana McCauley, Coordinator of Staff Development, to attend the 3rd Annual Summer Institute-Professional Learning Communities at Work in Lincolnshire, Illinois during August 6-9, 2000. Funding is provided through a professional development grant.

        Mr. Durst returned to preside over the meeting at 8:10 p.m.

            Part XV - Board Concerns

        Mrs. Sebold expressed her appreciation for the participation of the current student Board member, Stephanie Forman, and presented her with a leather briefcase on behalf of the Board. Miss Forman accepted the gift and commented on the great opportunity her year of service on the Board has been. Mrs. Sebold thanked her for disseminating minutes to the student council representatives after every Board meeting, and for bringing the concerns of students to the attention of staff and the Board.

        Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the appointment of Amanda Pagenhardt as the student Board member for the 2000-2001 school year, with Laura Hollingsworth to serve as alternate. Additionally, Mrs. Sebold stated that each interviewee was a very knowledgeable, interested candidate.

        Dates were set for Groundbreaking Ceremonies as follows:

• Northern High School Auxiliary Gymnasium Complex: May 30, 2000 at 6:00 p.m.

• Southern High School Gymnasium Lobby/Stage Area: June 6 or 8, 2000, time to be determined.

Dr. Teets will review schedules to determine the date for Southern High=s ceremony and proceed with arrangements with the principals involved.

        Dr. Teets briefly discussed Allegany County Board of Education=s plans to change the starting time of their schools. He commented that, although there are Garrett County students who attend Allegany County schools, there are no plans to disrupt the starting or ending times of Garrett County schools and bus schedules to accommodate Allegany County=s time schedules.

        Dr. Teets reported that the Board still holds a five percent retainage on work that was not completed satisfactorily by Cleveland Construction, Inc. (CCI) for the Yough Glades Elementary School construction, but that a settlement agreement has been reached, contingent upon the establishment of a manufacturer=s warranty for the school roof. After meeting with CCI and subcontractors on May 5, 2000, it is assumed that CCI will begin work in June to satisfactorily complete the roof work so that a twenty-year, factory warranty will be in place. Dr. Teets recommended that the Board authorize him to proceed with the settlement agreement, contingent upon clarification of the warranty issue and final approval by the Board Attorney. Upon a motion by Mrs. Collins, with a second from Mrs. Rawe, the Board unanimously approved Dr. Teets=recommendation.

            Part XVI- Adjournment

        By consensus, the Board adjourned at 8:30 p.m.

            Part XVII - Information Items

a.    MSDE: 1998 High School Graduate Follow-Up Survey (Garrett County) (J Vent: 05/01/00)

b.    MSDE News Release: High-Performing Schools to Be Honored at Maryland Blue Ribbon Gala (4/26/00)

c.    Form 348.72: Senior Class Trip (May 12-14, 2000)

d.    Southern High School VICA Field Trip

e.    April 2000 Attendance Bulletin


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:   June 13, 2000