Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 8, 2000




Oakland, Maryland 21550


Tuesday, February 8, 2000




            Part I - Call to Order

    Mr. Rodney L. Durst, President of the Garrett County Board of Education, called the meeting to order at 4:00 p.m. Members in attendance included Mrs. Madeleine Collins, Vice President; Mrs. Camilla Rawer, Mr. James Raley and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Acceptance of Agenda

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Tentative Agenda and Addendum were unanimously accepted with the addition of merit history class discussion under AInstruction.@

            Part III - Announcements

    Dr. Teets noted the dinner for the French exchange students will be held on Sunday, February 13, at 6:00 p.m. Mr. Durst will attend the February 22, 2000 dinner with State Board in his capacity as MABE executive board member; Mrs. Collins will tentatively attend representing the local Board. Mrs. Sebold noted that February 14-18, 2000 is National Vocational Week.

            Part IV - Approval of Minutes

    Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Minutes of January 11, 2000 were unanimously approved with typographical corrections; removal of the word Aclass@in Part XIII, paragraph three; replacing the word Aappeal@with the word Aexpulsion@in Part XVI, paragraph two, first sentence; and affixing Mr. Durst=s name for signature on last page.

            Part V - Proclamation of National School Counseling Week

    Dr. Teets introduced Dr. Phillip Lauver, Director of Pupil Services who was accompanied by Mr. Jack Settle, President of the Counselors=Association and Mrs. Beverly Sincell, counselor and department chair at Southern High School. Noting recent tragedies this year, Dr. Lauver thanked all the school counselors for their willingness to go above and beyond duty in their support of family and community. Mr. Durst read the proclamation (attached) which was signed by all Board members. Copies of the proclamation will be sent to each school.

            Part VI - Executive Session

    Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 4:20 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters affecting one or more individuals and to consider matters that relate to the negotiations. In conjunction with the above, the Board discussed a resignation, bus contract, evening high school, and volunteer assistant coaches. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session.

            Part VII - Return to Public Session and Adjournment

    Miss Stephanie Forman, student Board member, joined the meeting at this time.

    At 5:45 p.m. Mr. Durst re-opened the public session, asking the assembly to observe a moment of silence in memory of Eddie Rogers, former student at Bloomington School, who was tragically killed during a train accident at Bloomington, and in memory of Mike Upole, a bus contractor who recently passed away.

            Part VIII - Administration

    Mr. Jim Murray of Rodeheaver and Associates presented the Single Audit Report for Federal Award Programs ending June 30, 1999. He reported on the components of Laws and Regulations, Internal Control Structure, and Financial Data. Mr. Murray noted that no reportable conditions were found. The programs tested as major programs included Title I-Educationally Deprived and School Accountability Funding for Excellence Comprehensive Plan, Technology Literacy Grant and Challenge Fund, and the Comprehensive School Reform Demonstration Program. He noted that the Board of Education was determined to be a low-risk auditee which allows for a reduced scope of coverage of federal programs, i.e., a minimum of 25% versus 50% of programs audited. Dr. Teets expressed his appreciation of Mr. Fink, Mrs. Travis and the finance office staff, and the grant administrators for their excellent work, and to Mr. Murray and his staff for their fine direction.

    Dr. Teets introduced Mr. Bill Ewing, assistant principal of Southern Middle School and president of the A&S Association, noting that the A&S Association has initiated a scholarship to assist and encourage current employees to pursue a degree or certification in administration/supervision. Mr. Ewing introduced the first recipient of this scholarship, Ms. Michelle Harman, who is a biology teacher at Northern High School and is finishing her National Board Certification. Ms. Harman thanked the A&S Association, noting she will be starting her graduate program in Administration and Supervision at Frostburg State University this summer. The Board offered their congratulations.

    Mr. Fink noted that, at the request of the County Commissioners, Dr. Teets and he met with Monty Pagenhardt and Mr. Mike Marchini to explore the possibility of rebidding the medical insurance package with the County, Garrett Community College, and the Board of Education as a group package. (Mr. Marchini of BGS&G serves as insurance consultant for the three agencies.) Mr. Fink explained that each agency would be able to maintain their current insurance programs through this proposal. The cost of the bidding process is expected to be $12,000 ($6,000 from County, $3,000 each from GCC and the Board of Education).Mr. Fink said that the Board Insurance Coalition recommends the rebidding through this group process. Dr. Teets recommended the Board approve the proposal, noting the potential savings would come from reduced administrative costs from the successful bidder. Upon a motion by Mr. Raley and a second from Mrs. Collins, the Board unanimously approved that the employee medical insurance program be rebid through the group process.

            Part IX - Student Recognition

    Dr. Teets welcomed Coach Louis Newcomb and members of the Girls Cross Country Team on behalf of the Board, congratulating them for having placed first in the area, conference, regional and state competitions this year. Coach Newcomb introduced team members Angie Sincell, Erin Hoalcraft, Laura Hollingsworth, Haley Gillespie, Faryn Shaffer, Maria Hines, Melissa Durst, Stephanie Forman, and Amber Stewart. He noted that the students were talented both in athletics and academics. This is the second State Championship for the Girls Cross Country team in four years.

    Dr. Teets introduced Northern High School Football Coach, Phil Carr, noting that this year=s team is the first in Northern High=s history to have a ten-game undefeated season. Dr. Teets noted that Coach Carr was selected as Coach of the Year by Mountain Athletic Conference. Coach Carr introduced the senior Captains, Dan Rounds, Adam Brenneman, and Ryan Savage, and Mark Wolf, a junior who will serve as a Captain next year. All four students were honored by the Cumberland Times as all-area team members. Coach Carr thanked the Board for being asked to the meeting to recognize the team=s accomplishment.

            Part X - Instruction

    Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented Board Policy 344.1 Test Security and Data Reporting for action. This policy was first reviewed at last month=s meeting. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the policy as drafted.

    Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the following Professional Leave and Travel requests were unanimously approved by the Board:

. Bloomington School: Critical Friends, Co-NECT, Sierra Vista Elementary School, Phoenix, AZ, March 24-29, 2000 (Paula Streets)

. Bloomington School: Critical Friends, Co-NECT, St. Croix Falls Elementary School, St. Croix Falls, WI, March 24-29, 2000 (Becky Shook, Winnie Thomas)

. Broad Ford School: NAESP, New Orleans, LA, March 17-20, 2000 (Thomas Fowler)

. Route 40 Elementary: National Science Teachers Association, Orlando, FL, April 6-9,2000 (Pat Delaney)

. Southern High School: Critical Friends, Co-NECT, St. Croix, WI, March 25-30, 2000 (Diana Marks, Doug Oxford, Heather Miller)

    Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the following Professional Leave and Travel requests were unanimously approved by the Board:

. Northern High School: 2000 NABC Convention, Indianapolis, IN, March 30-April 3, 2000 (Paul Edwards)

. School-To-Career Program: Fifth Annual Academic/Vocational Integrated Curriculum National Conference, Las Vegas, NV, March 13-16, 2000 (Jo Ann Vent

    Mr. Martin Green, Director of Secondary Education, 9-12, presented Early College Admissions Program (ECAP) Selection Criteria for 1999-2000 and the revised document for the school year 2000-2001. He explained what changes were made to more clearly define the criteria for selection. The selection process for ECAP students would be handled by a committee, with a recommendation from the principal to the superintendent. Discussion centered on the need to include a mission/philosophy statement, dissemination of program information to students in a timely fashion, and the extent of flexibility for special circumstances for students not meeting new eligibility criteria. Dr. Teets explained that ECAP students are not enrolled as high school students and therefore, the Board receives no state Basic Aid although some services are offered to these students. It was suggested that ECAP be publicized more so students are more aware of the option and that a meeting for parents may be in order to discuss the various programs such as ECAP, AP, merit, and honors.

            Part XI - Public Comment

    There was no public comment at this time.

            Part XII - Personnel

    Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the following personnel matters, as recommended by Dr. Teets:

Resignation:    Kimberly Wotring, Special Education Teacher, DR, eff. 2/4/00

 Award of Bus Contract:    Kevin Wassell, Bus Contract #56

Transfer of Bus Contract:    Bus #79 from Michael Upole (deceased) to Rose Upole (spouse)

Evening High School:    Elizabeth Hesen, English Teacher, Evening High School-SH

Volunteer Assistant Coaches:      Jesse Shimrock, Wrestling, NH

                                                                        Dean Green, Wrestling, NH

                                                                        Aaron Hordubay, Wrestling, NH

            Part XIII - Instruction, continued

    Mrs. Rawe discussed with the Board, Dr. McCartney and Mr. Green a concern that was voiced regarding the requirements of a merit history course versus an honors history course at Northern High School.

    Mr. Green presented the English Literature textbook recommendation, noting this recommendation is a result of teachers input from a workshop in July 1999. He distributed evaluation form data showing ratings for The EMC Masterpiece Series: Experiencing Literature (9th grade), The American Tradition (10th grade), The British Tradition (11th grade), and World Literature (12th Grade), noting the EMC Series was the unanimous decision of both high schools. The books will be on display for public review and comment until the March Board meeting when they will be brought to the Board for approval.

    Dr. McCartney, Mr. Green, and Dr. Donald Forrester, Director of Elementary Education K-5, presented an overview of School Improvement Plan (SIP) Highlights for the 1999-2000 School Year. Dr. Forrester introduced Mrs. Sheila Miller, Principal of Kitzmiller Elementary School, and Mr. Keith Harvey, Principal of Crellin Elementary School who were in attendance to share their combined SIPs with the Board. Noting that the two schools=principals and staff have worked collaboratively over the past three years, the principals outlined the goals and strategies used in various programs to enhance the learning environment of their schools. It was noted that the largest component of their plan is reading improvement, with strategies such as guided reading, working with struggling readers, and individual reading inventories, and emphasizing editing skills in all subjects. Mr. Durst commended Mr. Harvey and Mrs. Miller for their efforts in tracking the progress of each student.

    Dr. McCartney presented Board Policy 857.23 and Administrative Procedure 857.231 Crisis Management Plans, both new documents which will be brought back to the March meeting for action. Dr. McCartney noted that all schools have been developing crisis managements plans.

            Part XIV - Administration

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the revised Board Policy 103 Board Meeting Procedures which is updated to show time to begin Board meeting as 4:00 p.m.

    Mr. Fink discussed the need to revise the FY 2001 Budget Calendar. Dependent on many     factors such as negotiations and legislative decisions, the public presentation of the Superintendent=s Budget may need to be in March and a special Board meeting may need to be held on February 28, 2000. The Superintendent will confer with the Board in regard to setting these meeting times.

            Part XV - Return to Executive Session

    At 8:10 p.m. the Board reconvened in closed session to continue earlier discussion.

            Part XVI - Reopen in Public Session and Adjournment

    At 10:05 p.m. the Board reopened public session, and seeing no further business, by consensus, adjourned.

            Part XVII - Information

a.     MSDE News Release: MD High School Assessments Field Testing Begins (1/11/00)

b.     MSDE News Release: State Schools Superintendent Nancy Grasmick to Receive National Special Education Award (1/18/00)

c.     Memo: Elementary Parent-Teacher Conference Report (Dr. Forrester: 12/10//99)

d.     Report to County Commissioners (Dr. Teets: 1/25/00)

e.     January 2000 Attendance Bulletin

f.     MSDE News Release: Severe Weather Prompts State Board to Shorten School Year (2/1/00)

g.     MSDE News Release: State Board of Education to Reconstitute 3 Baltimore City Schools (2/1/00)

h.     Staff Development Newsletter, Volume 1, Issue 5, January 2000

i.     Staff Development Newsletter, Volume 1, issue 6, February 2000

j.     Home & School Connection, February 2000

k.    The Steering Wheel, January 14, 2000

l.    Read to Succeed!, Issue #3, January/February 2000 (R. Craig)

m.  MSDE News Release: State Board of Education Elects New President (2/2/00)

n.  MSDE Bulletin, Vol. 11, No. 3 (2/18/00)


________________________________________ _______________________________________
Rodney L. Durst Wendell D. Teets
President Secretary/Treasurer
Approved:  March 14, 2000