MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION
Oakland, Maryland 21550
Tuesday, December 14, 1999
Part I - Call to Order
Mr. James Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:30 p.m. Members in attendance included Mr. Rodney Durst, Vice-President, Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.
Part II - Public Comment
Mr. Rob Sharps updated the Board regarding plans to establish a Southern High School Alumni Association. Ms. Kathy Greaser, Ms. Marcy Polce, and Mr. Bill Grant accompanied Mr. Sharps. Mr. Sharps explained that the Association has completed bylaws and is in the process of acquiring IRS tax exempt status and contacting Southern High School alumni. He noted the Association, through the efforts of Southern High alumni, aspires to develop leaders and advocates of education in the community, as well as to provide opportunities for students and staff at the school level. Mr. Sharps stated the Association will provide a $1,000 grant this year to assist in obtaining the services of Mr. Bob Moore, a noted speaker, to speak to students and staff at Southern High School. Dr. Teets commended Mr. Sharps and the organizing committee for their efforts and for providing linkage to successful Southern High School graduates.
Part III - Executive Session
Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 3:40 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title to discuss personnel matters affecting one or more individuals, to protect the privacy or reputation of individuals with respect to a matter that is not related to public business, and to conduct collective bargaining negotiations or consider matters that relate to the negotiations. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources, were present during all or part of the executive session. An appointment, a resignation, a retirement, emergency coaches, a bus contract, disciplinary action of an employee, and negotiations were discussed.
Part IV - Return to Public Session
Miss Stephanie Forman, student Board member, and County Commissioner Ernest Gregg joined the meeting at this time.
At 5:13 p.m. Mr. Raley reconvened the public session and asked Pastor Bill Connelly of St. John=s Lutheran Church to offer the invocation. Mr. Raley led the assembly in the Pledge of Allegiance to the Flag of the United States of America.
Part V - Acceptance of Agenda
Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the agenda and its addendum was accepted with the addition of AMABE LSA Report@ under 13. Board Concerns.
Part VI - Announcements
Dr. Teets announced the Accident Elementary School Christmas Program listed on the December 1999 School Activities Calendar has been rescheduled for December 22, 1999, and that the Swan Meadow Christmas Program on December 16, 1999, will be held at 7:00 p.m. Dr. Teets conveyed an invitation to the Board to attend the A&S luncheon on December 21, 1999. He noted the Christmas card to be sent from the Board and the Superintendent for this year has been selected and would be mailed soon. Its designer is Brianna Thayer, a senior from Southern High School. Mr. Durst announced he will attend a MABE Executive Committee meeting on December 15, 1999.
Part VII - Approval of Minutes of November 9, 1999
Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the minutes of November 9, 1999, were approved with a correction on Part III, Aseconded by Mrs. Collins,@by a vote of 3-0. Mrs. Sebold abstained as she was not present during the November meeting.
Part VIII - Administration
Mr. James Murray, representing the firm of Rodeheaver & Associates, Certified Public Accountants, presented the Board of Education of Garrett County Financial Report ending June 30, 1999, noting this was an unqualified report. Mr. Murray noted there were no instances of non-compliance and no material weaknesses in the internal control of financial reporting were found. He explained that, although there is some uncertainty regarding year 2000 issues, the Board has completed an inventory of computer systems and other equipment that may be affected by the year Y2K to determine that systems operate properly, and that contingency plans have been developed for those areas that are critical to conducting operations. Mr. Murray reviewed the several components of the audit, including the Combined Balance Sheet for All Fund Types and Account Groups; the combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types; Statements of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual for the Current Expense Fund - Restricted and Unrestricted, Food Service Fund, and School Construction Fund; and Notes to Financial Statements. In addition, he briefly reviewed the School Activities Fund Schedule of Revenue, Expenditures and Balances by School. The report indicated that, as of June 30, there was $1,797,180 total fund equity. Of this amount, $857,241 has been designated for FY 2001 budget,$391,357 has been designated for employee benefit rate stabilization, with $548,582 as undesignated carryover. Dr. Teets noted his objective for the Board would be not to rely on carryover funds from prior years to balance the budget. Mr. Murray noted that the single audit (federal programs) is near completion and a report could be expected in January 2000. He remarked that the new computer system is detail-oriented and a good working tool for financial reporting. Dr. Teets and Mr. Raley thanked Mr. Murray for his report and Board of Education staff for their efforts toward the conversion to the new computer system.
Mr. Art Refosco, Director of Transportation, presented Board Policy 853.3 Awarding School Bus Contracts, noting the proposed revision was to change A10-year cycle@ to A12-year cycle@ on #7, second paragraph. Dr. Teets recommended the Board approve the revision. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the revision policy.
Dr. Teets and Mr. Refosco discussed the three proposals which were received through the RFP process for the implementation of a bus radio system. Dr. Teets recommended the Board accept the proposal from TWR Communications which also provides services to Allegany County, Maryland and several nearby counties in West Virginia. The proposal included purchase of 89 Kenwood TK980 radios and a base station which would provide coverage for up to 98% of the county bus routes. Repeater sites would be located at Dan=s Mountain, Mount Davis, and Hoop Hole. Mr. Harry Wolford, representative from TWR, was on hand for questions. Discussion centered on the safety factor such a system would provide, maintenance costs and installation schedule, and funding mechanisms. Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Board unanimously accepted Dr. Teets= recommendation to accept the proposal from TWR Communications in the amount of $61,006.80.
Mr. Sines presented the bid proposals for janitorial supplies, which Dr. Teets recommended the Board approve. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the proposed bids as follows:
Mr. Sines presented the Public School Inspection report for Bloomington and Crellin Elementary Schools, which were inspected on October 6, 1999. Mr. Sines noted the state inspection occurs on a random cycle and that his department has from one day to two weeks notice of the inspector=s arrival. He noted that Bloomington received a Agood@rating and Crellin received a Avery good@ rating even though the buildings are two of the system=s older facilities.
Mr. Sines explained that a Request for Proposals was advertised to select an Aaggregator@ to provide procurement services for deregulated electricity. He noted that the Board addressed this several months ago but a Anotice of letting@ was not sent; therefore this was revisited. One proposal was received from Affiliated Power Purchasers, Inc. (APPI), which is based in Salisbury, Maryland. Mr. Sines explained that by joining APPI=s Maryland Electricity Buyers Pool, the system could maximize cost savings by aggregating with a large-volume, multi-industry pool. He explained that there is no cost to the system, that the supplier would receive remuneration of ten percent (10%) of the cost savings realized by the Board. Commissioner Gregg noted that county offices have gathered essentially the same data regarding the costs and purchasing power of an aggregate pool. Discussion continued as to the timeliness of joining and whether there would be a state bid at some point in time. Dr. Teets recommended the Board approve the RFP from APPI. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the proposal contingent upon review of the three-year contract by the Board=s attorney.
Mr. Sines noted that a ANotice of Letting@ was advertised for A/E services for the replacement of the boilers at Dennett Road Elementary School. A proposal was received from Burrey-Moser-Gehr Architects, Frederick, Maryland, as a component of the open contract held with the Board for the Northern/Southern High School projects. The proposal of $21,360.00 includes Schematic Design, Construction Documents, Bidding Assistance, Construction Observation, and Architectural Services. Dr. Teets recommended the Board accept the proposal. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the contract with Burrey-Moser-Gehr.
Dr. Teets recommended approval of Regina Sanders, who currently serves as PIC at the Crellin Elementary School, to serve as a committee member for the Food and Nutrition Services Advisory Board. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the appointment of Ms. Sanders.
Part IX - Instruction
Mrs. Jo Ann Vent presented the Drafting Program of Studies, with adjustments and course sequences, which was brought to the Board for information at the November 1999 meeting. Mrs. Vent noted the Program of Studies was available for public review and comment since the November meeting, and that no public comment was received. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Drafting Program of Studies.
Part X - Public Comment
There was no public comment at this time.
Part XI - Personnel
Dr. Teets recommended the following personnel for action:
Christopher Elliott, Assistant Basketball, NH
Steven Savage, Assistant Wrestling Coach, NH
Janell Muir, Assistant Basketball Coach, NH
Resignation: Teresa Shockey-Campbell, SPH Teacher, SH, effective 12/31/99
Additionally, Dr. Teets recommended disciplinary action of an employee. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the recommendations of Dr. Teets.
At this time, the Board took a short break.
Part XII - Instruction, continued
Upon reconvening at 7:10 p.m., Dr. McCartney presented a field trip request for the Southern High Cheerleaders to attend the National Championship Competition in Dallas, Texas from December 27 to December 30, 1999. Dr. Teets recommended the Board approve the field trip. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the trip and wished the cheerleaders well in their competition.
Dr. Patricia Mullinix, Coordinator of Research, Evaluation, and Information, presented the Maryland School Performance Report and distributed copies of the Maryland School Performance Report 1999 for Garrett County School System and Schools. Mrs. Linda Fleming, Principal of Swan Meadow School, and Mr. Doug Gaither, Principal of Friendsville Elementary, were in attendance to receive congratulations from the Board for their excellent performance on the Maryland School Performance Assessment Program (MSPAP) tests. Swan Meadow had the state=s top eighth grade scores in reading, writing, and language usage. Friendsville=s composite index had risen from 25.1 percent in 1993 to 46.1 percent in 1999, with students meeting the excellent standard in attendance for 1999. Dr. Mullinix noted that Accident Elementary, Bloomington, Northern Middle, Route 40 Elementary and Swan Meadow schools met at least one of the standards this year. She noted county MSPAP scores have been above state average each year except 1998. Dr. Mullinix shared MSPAP test results for grades three, five and eight, showing statistics at county and state levels. Next, Dr. Mullinix shared state-mandated CTBS test results, showing comparison between tests and results, and adding correlation of results to poverty level indicators. She noted that county scores exceeded state standards in all five areas in grades two, four and six. Noting the Maryland State Department of Education=s home page, she explained that parents and educators can check out testing information and school improvement programs at www.msde.state.md.us. The Board thanked Dr. Mullinix for her report and congratulated students and staff on their test performance.
Part XIII - Board Concerns
Mr. Raley noted the Board would reconvene in executive session immediately following the public session and would also be meeting in a quasi-judicial capacity to conduct two hearing appeals on December 15, 1999. He also noted that election of officers and committee appointments would take place at the January 11, 2000, meeting.
Mrs. Sebold noted she received a fax (11/17/99) from MABE LSA requesting amicus curiae support in the case of Eisenberg v. Montgomery County Public Schools, dealing with the use of race as a consideration in student placement decisions. Because a response was due immediately, Mrs. Sebold responded that the LSA should not provide amicus curiae litigation support at this time to the Montgomery County Board of Education in this case. Mrs. Sebold asked the Board=s direction as to a response when the case is discussed at the next LSA meeting. Following discussion, the Board concurred with Mrs. Sebold=s response.
Part XIV - Information Items
Part XV - Adjournment
By consensus, the public session was adjourned at 8:30 p.m. to immediately reconvene in executive session to discuss negotiations.