Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 12, 1999







Oakland, Maryland 21550


Tuesday, October 12, 1999



            Part I - Call to Order

        Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:35 p.m. Members in attendance included Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment.

            Part III - Executive Session

        Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board of Education voted (3-0) to move to executive session at 3:37 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals; to consult with staff, consultants, or other individuals about pending or potential litigation; and to conduct collective bargaining negotiations or consider matters that relate to the negotiations. During executive session, the Board reviewed a resignation, appointments, and a change of bus contract; discussed potential litigation; and collective bargaining matters. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were present during the executive session. Mr. Rodney Durst, Vice-President, arrived at 3:43 p.m.

            Part IV - Reopening of Public Session

        The Board reconvened in public session at 5:05 p.m. Miss Stephanie Forman, student Board member, joined the meeting at this time. Mr. Raley invited the Reverend Randy Nairn of the Accident Lutheran Parish to offer an invocation, after which Mr. Raley led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

            Part V - Approval of Agenda

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the agenda was unanimously accepted as drafted.

            Part VI - Announcements

        The following events were noted:

• October 15, 1999 Staff Development Day

• October 17-23, 1999 National Safety Week

• October 20, 1999 Official Opening of the renovated Southern High Gymnasium

• October 21, 1999 Maryland Excellence Conference, Laurel, Maryland

• October 23, 1999 Mr. Durst will attend the MABE Leadership Conference

Dr. Teets noted that in conjunction with National Safety Week and to honor our county bus drivers, October 15, 1999 was designated School Bus Driver=s Day by Proclamation of the Garrett County Board of County Commissioners. Additionally, Board members who attended the College Expo on October 11, 1999 related that the event was very positive.

            Part VII - Approval of Minutes of September 14, 1999

        Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Minutes of September 14, 1999 were unanimously approved with a typographical correction in Part XII, first paragraph.

            Part VIII - Administration

        Mr. Mike Sines, Director of Facilities, Maintenance and Operations, presented a final synopsis of the Y2K contingency plan. He noted that the update was by department, with a focus on the administrative areas of Finance/Personnel; Transportation; Food and Nutrition Services; and Facilities, Maintenance and Operations. Mr. Sines noted that dialogue has taken place with financial institutions and utility companies, and a problem is not anticipated. He explained in detail the preparations that are in place to address a potential utility failure.

        Mr. Sines presented information regarding the Board of Education=s Integrated Pest Management Plan (IPM), sharing a letter from the Maryland Department of Agriculture which determined that all of the required components, as set forth under Regulation 15.05.02., Integrated Pest Management and Notification of Pesticide Use in a Public School, Section, have been addressed in the Board=s plan. Mr. Sines shared the ANotification to Parents, Guardians and Staff of Indoor Pesticide Application@ form, noting that at the elementary level notification is universal, and at the middle and high school level, notification is sent at the parent/guardian request. Mr. Sines introduced Mr. John Monahan, representing J. C. Ehrlich Co., Inc., our consultants for pest management. Mr. Sines explained that records are kept at the company, as well as at the central office and schools, so that parents may call for information at any time. Mr. Sines stated that a public hearing on the IPM, with time for public input, is mandatory this year and next. Mr. Raley noted that a media release was posted for a public hearing on the IPM, and called for public comment. No public comment was offered.

        Mr. Fink presented the revised Board Policy 536 Substitute Teachers, noting that at the Board=s request, the policy was changed to reflect the intent of the accompanying administrative procedure which was presented to the Board at the September meeting. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the revised policy with the word Aavailable@ deleted.

            Part IX - Instruction

        Mrs. Jo Ann Vent, Supervisor of Career and Technology Education/Career Education, and Mrs. Karen Ray, Service Learning Coordinator, presented the draft Service Learning Handbook, September 1999. Mrs. Ray gave an overview of the contents, noting the explanation of the State Mandate and changes from the previous handbook. She thanked the members of the Advisory Board for their assistance, noting Mrs. Rawe and Miss Forman as members of the Advisory Board. Discussion centered on the revised Validation Form which must be completed by the student and project supervisor and returned to the guidance office within four (4) months of the date of the project completion, and whether the timeline is sufficient to meet the needs of record keeping.

        Mrs. Vent presented information regarding the AGEAR UP@ (Gaining Early Awareness and Readiness for Undergraduate Program) grant which is designed as a pro-active approach to encourage students to pursue postsecondary education. Mrs. Vent explained Maryland was one of several states chosen to receive federal money, and that Garrett County is one of the four Maryland counties and Baltimore City to receive the grant, which amounts to $160,000 per year for a five-year period. The grant will follow the current sixth grade class and allow them tutoring, academic support services, and enrichment activities to expose students (and parents) to extensive information about college options.

        Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Southern High School FFA=s request for students to attend the National FFA Convention in Louisville, Kentucky, October 26-30, 1999.

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the Southern High School FFA=s request for students to attend the National Junior Horticulture Association Convention in Tampa, Florida on November 5-9, 1999.

        Mr. Lowell Leitzel presented the request for the Southern High School French II-IV classes to travel to Vannes and Paris, France on June 21 - July 12, 2000 (tentative dates). He explained that the Board=s approval would allow his classes to proceed with preparations for the trip which would be possible only if a sufficient number of students planned to participate. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the trip.

        Dr. Forrester presented the professional leave and travel request for staff from Southern High and Bloomington Schools to attend the Co-NECT National Conference in San Antonio, Texas. He explained the funding sources for the trip and noted that the Southern High team would be attending the pre-conference (November 16-20, 1999), and the Bloomington team would attend the post-conference (November 17-21, 1999). Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board approved the travel request, 3-0, as Mrs. Sebold was briefly out of the room during the voting.

        Dr. McCartney and Mr. Martin Green, Director of Secondary Education, 9-12, presented an update on the health program. Dr. McCartney referred to the Minutes of Health Advisory Committee Meeting on September 24, 1999. She distributed a revised parent/guardian letter for ninth grade Health course participation which had been returned to the Health Advisory committee for possible revision in order to address a member of the public=s concern at the last Board of Education meeting. Dr. McCartney pointed out the proposed revision in paragraph two of the letter and the deletion of #1 in paragraph three. Extensive discussion followed relative to the Advisory Board=s struggle and level of comfort with the language of the letter, as well as the need for the Board of Education to clarify what the letter should convey to parents before it is sent to the Health Advisory Board for review and revision. It was noted that Dr. McCartney would draft a letter to the Health Advisory Board thanking them for their hard work and relaying the Board of Education=s thoughts. Dr. Teets recommended approval of the letter with the deletion of #1 as the sole revision to the current used letter. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board approved the letter on a vote of 3-1, with Mrs. Sebold voting in the negative.

        Dr. McCartney presented a request from Donna McClintock, Chairman of the Garrett County AIDS Council, to distribute Red Ribbons at the middle and high schools to promote AIDS awareness during the first week of December (World AIDS Day is December 4, 1999). Dr. McCartney noted that the AIDS Council presented their request to the Health Advisory Board and received its recommendation. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board approved the request to distribute red ribbons on a vote of 3-1, with Mr. Durst voting in the negative.

            Part X - Public Comment

        There was no public comment.

            Part XI - Instruction, continued

        Mr. Green presented the high school English Curriculum which was brought to the September Board meeting for information, and which has been on display for public review and comment since that time. There was no public comment noted. Mr. Green elaborated on the English curriculum match with state content standards. Additional discussion encompassed the need for differentiation between levels of instruction, redefining course requirements for advanced placement classes, and delineation of merit, honors, and general courses in all subjects. Dr. McCartney will take into consideration Mrs. Collins=request to secure written syllabi for all courses. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously accepted the revised English curriculum.

        At 7:20 p.m. the Board took a short break.

            Part XII - Personnel

        Dr. Teets recommended the following personnel action:

Appointments: Amy Sutton, Class Size Reduction Teacher, AC, effective 8/25/99

                                        Tammy Friend Blythe, Class Size Reduction Teacher, BR, effective 8/25//99

                                        Amy Kerfoot, Class Size Reduction Teacher, BR, effective 8/25//99

                                        Darlene Taylor, Class Size Reduction Teacher, DR, effective 8/25//99

                                        Sarah Frazee, Class Size Reduction Teacher, FV, effective 8/25//99

                                        Kathy Friend Bittinger, Class Size Reduction Teacher, GV, effective 8/25//99

                                        Carol Frazee, Class Size Reduction Teacher, GV, effective 8/25//99

                                        Debra Paugh, Class Size Reduction Teacher, KZ, effective 8/25//99

                                        Jennifer Dolan Upole, Class Size Reduction Teacher, YG, effective 8/25/99

                                        Robyn Roth Nazelrod, Class Size Reduction Teacher, YG, effective 8/25//99

                                        Judy Duling, 5.5 hours per day cafeteria worker, BR, effective 10/13/99

                                        Charlotte Friend, 3.5 hours per day cafeteria worker, NH, effective 10/13/99

                                        Anthony McGoldrick, 4 hours per day/210 days custodial worker, AC,  effective 10/13/99

Change of Bus Contract: From Byard Beitzel (husband) to Katie Beitzel (wife)

Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the personnel recommendations. Additionally, Dr. Teets noted the resignation of Susan Newton, and hiring of Pamela Fike for the College and Me Coordinator position.

            Part XIII - Presentation of Swan Meadow History Book

        Dr. Teets welcomed Mrs. Linda Fleming, Principal of Swan Meadow School, Mr. Reuben Peachey, PTO President and Mr. Ray Miller, PTO Secretary/Treasurer. On behalf of the parents, teachers, former and current principals, alumni, and current students who have written, researched, and produced the volume, they presented the Board with a copy of the Swan Meadow School History, which was compiled to celebrate the 50th anniversary of the PTO=s annual Harvest Sale. Mr. Miller related a brief history of Swan Meadow and thanked the Board for all that has been done for the school. He expressed his appreciation for the mutual participation and communication between the community and the Board. Mr. Raley thanked them and indicated the book will be placed in the Board room.

            Part XIV - Recognition of Maryland School Recognition Program Award Winners

        Three Garrett County schools were presented awards by Governor Parris Glendening and State Superintendent Nancy Grasmick on September 23, 1999 in recognition of achieving substantial MSPAP improvement toward meeting the State=s educational standards. In addition to the School Recognition Program certificates awarded to Accident Elementary, Bloomington, and Route Forty Elementary Schools, Accident Elementary received a monetary award in the amount of $22,087 for demonstrating consistent improvement. On hand to receive congratulations from the Board were Mrs. Sandy Nesline, Principal of Accident Elementary; Mr. James Morris, Principal of Bloomington; and Mrs. Dorothy Minick and Ms. Elizabeth Burdock, representing Route Forty Elementary School.

            Part XV - Recognition of National Milken Educator Award Winner

        Dr. Teets introduced Mr. Chuck Trautwein, Computer Resource Teacher, who is a recipient of the Milken Family Foundation National Educator Award which provides recognition and an unrestricted financial award of $25,000 to exceptional educational leaders who are furthering excellence in education. Dr. Teets expressed his appreciation on behalf of all the students and staff who are benefiting from Mr. Trautwein=s tireless effort and talent. During the week of October 4-8, 1999, more than 150 honorees, selected without their knowledge, were notified during all-school assemblies throughout the country. Mr. Trautwein was honored at a surprise ceremony at Northern Middle School on October 4 as the State Superintendent made the award and presented him with a check for $25,000. There are four recipients in Maryland for 1999 who receive formal recognition in Baltimore on October 15, 1999. Mr. Trautwein expressed his appreciation to Dr. Teets and Dr. McCartney for their efforts on his behalf.

            Part XVI - Board Concerns

        Board members reported on their attendance and topics presented at the Maryland Association of Boards of Education (MABE) Conference on September 29-October 1, 1999. Discussion followed reflecting on the need to continually challenge ourselves to aim higher, efforts to overcome socioeconomic barriers in an effort to reach goals, and strategies for attaining MSPAP standards.

        Mr. Durst reported on his attendance at the Northeast Regional Meeting in Boston, Massachusetts, explaining there is consideration of joining the Southern Conference instead of the Northeast.

        Mr. Raley noted that Mr. Durst has the honor of being elected Treasurer of MABE for 1999-2000, and will be the first state officer in MABE from Garrett County. The Board congratulated Mr. Durst on his achievement.

            Part XVII - Information Items

a. MSDE News Release: State Board Prepares for Management of Failing Schools (9/21/99)

b. MSDE News Release: Former MD Teacher of the Year Named First Teacher-In-Residence (9/22/99)

c. MSDE Bulletin, Vol. 10, No. 15 (9/28/99)

d. MSDE News Release: New Web Site Documents History of Minority Achievement (9/29/99)

e. Student Day and Teacher Duty Day Schedules in Schools - 1999-2000 (9/29/99)

f. Memo re: Northern and Southern High Schools Middle States Association=s Accreditation for Growth

                                Committee Visitation Dates (Martin Green: 10/4/99)

g. Garrett County Poet-in-Residence Schedule: October 18-22, 1999

h. Memo re: Garrett County=s Staff Development Day, October 15, 1999, Northern High School

i. Staff Development Newsletter, Vol. 1, Issue 1 (October 1999)

j. Home & School Connection, October 1999

k. Reading Connection, September 1999

l. ASBO Matters, Vol. XXXII, No. 1, September 1999

m. PROCLAMATION by Garrett County Commissioners: Garrett County School Bus Drivers Day,

                                October 20, 1999

n. MSDE News Release: Cecil County Mathematics Teacher Named MD Teacher of the Year (10/8/99)

o. Home & School Connection, November 1999

p. 1999-2000 Directory

            Part XIX - Adjournment

        By consensus, the Board agreed to adjourn at 8:45 p.m.


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  November 9, 1999