Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes September 14, 1999

 

 

MINUTES

 

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, September 14, 1999

 

___________

 

            Part I - Call to Order

        Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:35 p.m. Members in attendance included Mr. Rodney L. Durst, Vice President; Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

            Part II - Public Comment

        There was no public comment.

            Part III - Executive Session

    Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 3:37 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals; to consult with staff, consultants, or other individuals about pending or potential litigation; and to conduct collective bargaining negotiations or consider matters that relate to the negotiations. During executive session, the Board reviewed resignations, appointments, emergency and volunteer coaches, category change, and leave without pay; discussed potential litigation and collective bargaining matters. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were present during the executive session.

            Part IV - Reopening of Public Session

    The Board reconvened in public session at 5:05 p.m. Mr. Raley invited the Reverend Richard Tepper of the Terra Alta Baptist Church to offer an invocation, after which Mr. Raley led the assembly in the Pledge of Allegiance to the Flag of the United States of America. Mr. Ernest Gregg, Chairman of the County Commissioners, joined the meeting at this time.

            Part V - Approval of Agenda

        Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the agenda was unanimously accepted with the addition of information items on the MABE Leadership Conference Report and educational specifications for Northern and Southern High Schools, approval of a foreign language trip, and a report regarding the meeting with the Republican Women=s group.

            Part VI - Announcements

    The following events were noted:

September 16, 1999         Governor Glendening visiting Frostburg State University

September 24, 1999        Swan Meadow Harvest Sale

                                                       Health Advisory Committee Meeting at GCC

Sept. 28-Oct. 1, 1999      MABE 42nd Annual Conference in Ocean City

            Part VII - Approval of Minutes of August 10, 1999

        Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Minutes of August 10, 1999 were unanimously approved with editorial corrections and a revision on Part VIII, second paragraph, to reflect the vote as 3-0.

            Part VIII - National VICA Winners

    Dr. Teets welcomed Katie Steyer and Billy Martin, students from Southern High School who competed at the VICA national competition based on their winning performance at the state level VICA competition. Mrs. Jo Ann Vent, Supervisor of Career/Technology Education, commended the students and their advisors, Mr. Steve Cosner and Mr. Loren Bowser, for their hard work and dedication. Mr. Cosner noted that Garrett County has had national winners eight of the nine previous years. The students explained their projects and shared their awards.

        Billy Martin, a senior in the Building Trades program and first place winner in the state, received the trophy and medal for third place in the nation for his Occupational Health and Safety Projects Notebook and interview. He is currently president of the Southern 1999-2000 Skills - USA VICA chapter and serves as the chairperson of the safety committee.

        Katie Steyer, a junior in the Building Trades program and third place VICA state winner in cabinetmaking, also received a medal at the National VICA Competition for the Safety Notebook. Katie is currently an officer in the local Skills USA VICA chapter.

        The Board congratulated the winners and thanked the advisors and Mrs. Vent for their support of the program.

            Part IX - Instruction

        Mrs. Dana McCauley, Supervisor of Staff Development and School Improvement, presented a draft Administrative Procedure 510.1 Professional Certification and Recertification, noting a structural change on forms PDP-1 Professional Development Plan for APC and PDP-2 Professional Development Plan for APC Renewal, to include signatures when coursework and activities were completed. Mr. Raley noted there was no need for action on the Procedure, and thanked Mrs. McCauley for bringing this information to the Board.

        Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented the results for 1999 graduating seniors on the Scholastic Aptitude Test (SAT), including historical data showing five-year trends for comparison. She noted that statewide participation is increasing and that 143 Garrett County students took the test compared to 132 last year. The five-year trend for Garrett County shows stable scores in verbal reasoning and increased scores in mathematics. Additional discussion centered on the disparity in male/female test results, the correlation between scores and family income and/or parent education levels, and the need to increase the number of students participating in the SAT.

        Mrs. Vent presented the Articulation Agreements between the Garrett County Board of Education, Garrett Community College (GCC) and Fairmont State College (FSC) to make higher education accessible to students who plan to pursue their education in electronics engineering technology and aviation technology at either GCC or FSC. This agreement allows Northern and Southern High Schools to have articulated courses at GCC which will be transferable to FSC when students enroll in these specialized program areas. Details of eligibility and enrollment were discussed, with Dr. Teets encouraging visits to the Fairmont Avionics Center and acknowledging GCC for their part in formulating this articulation agreement.

        Mrs. Vent noted that October 11, 1999 is College Expo, and that invitations will be sent.

        Dr. Donald Forrester, Director of Elementary Education, K-5 gave an update on the EEEP program for the current school year, noting there is full enrollment in all five classes. The fourteen applicants who remain on the waiting list are out-of-area requests and are not special needs students. Discussion continued relative to early admission to kindergarten, future enrollment implications if policy were more liberal, lack of space for additional classrooms, and funding for pre-kindergarten enrollment.

        Dr. McCartney presented the revised Fourth/Fifth Grade Developmental Lessons and Fourth Grade HIV/AIDS Lesson for the Board=s consideration. Following discussion regarding instruction of blood-borne pathogens, Dr. Teets recommended approval of the lessons presented. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the revised lessons.

        Dr. McCartney explained that the Health Program of Studies, K-5, presented at this time for information, will be brought back to the Board next month with a more readable format. She acknowledged two of the teachers who participated in the health workshop, Mr. Ralph Miller and Mr. Ross Glotfelty, who were in attendance.

        Dr. McCartney shared there was no additional public comment regarding the draft Health Program of Studies, Grade 9, which was distributed at the August Board meeting. Mr. Raley showed material he received from Mr. Ross Glotfelty relative to an abstinence only program. Mrs. Sebold will take it to be reviewed by the Health Advisory Committee.

        Miss Stephanie Forman, student Board member, joined the meeting at 6:20 p.m.

        Following discussion, Mr. Raley called for a motion to approve the Health Program of Studies, Grade 9. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Health Program of Studies, Grade 9 with the exception of the parent/guardian letter, which would be discussed later during the meeting.

        Dr. McCartney distributed copies of public comments relative to the proposed grade nine textbook (Health and Wellness, Meeks Heit) which has been on display for public review since its presentation at the August Board meeting. Upon a recommendation by Dr. Teets and a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the grade nine health textbook recommendation.

        Dr. McCartney noted no public comment was received for AThe Miracle of Birth - 5 Birth Stories,@videotape, grade nine and family life elective, which has been on display for public review and comment since its presentation at the August Board meeting. Upon a recommendation by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved the videotape.

        Dr. McCartney reviewed public comments regarding the Birth Control Methods Information Sheet which has been on display for public review and comment. Dr. McCartney explained that the chart was approved last year for the middle school health program, and that state by-law does allow for the discussion of contraceptives in the program. Extensive discussion centered on the availability of contraceptives through the Health Department, family planning and parental responsibilities, public comment regarding the serious side effects of Norplant and Depo-provera, and addressing the need to correct misinformation. Following discussion, it was suggested to amend the chart by placing the statement AIt should be emphasized that the success rate is based on proper use of the birth control method@ at the top of the chart; to add, ADoes not prevent STD=s@ to disadvantages for condom and female condom; and to change Asome@ to Amany@ regarding side effects for Norplant and Depo-Provera. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the birth control methods chart for middle school and grade nine with the addition of the aforementioned statement.

        Mr. Raley invited dialogue regarding the grade nine parent/guardian letter in order to address concerns expressed by Mr. Glotfelty that parents should be informed in greater detail as to the information which would be available to students through health classes. Discussion centered on alternative learning opportunities, such as an abstinence only class, for students who do not participate in the health classes; the extent of the health department=s presentations in health classes and the community=s perception of that role; revision of the letter to include more information to parents regarding specific aspects of the class; and the fact that presentations are curriculum-driven and focused upon what is required by bylaw. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the current proposed letter was unanimously approved for use at this time, subject to further revision.

        Mr. Martin Green, Director of Secondary Education, 9-12, presented the working draft of English Curriculum and Content Standards for the high schools. He noted that all core learning goals have been met across the curriculum and matched with content standards. Mr. Green also presented for information a world literature textbook, The Reader=s Choice World Literature (Glenco McGraw Hill, 2000) which is being considered to align curriculum and textbooks. He noted that the English texts which are in place speak to the curriculum with the exception of a world literature textbook. The proposed curriculum and core learning goals will be brought back to the Board for action at the October meeting.

        Mr. Green distributed a report on this year=s high school course selection from Northern and Southern High Schools, noting which classes were not offered at this time and explaining criteria which determines whether a course will be offered.

            Part X - Public Comment

        Ms. Sheila Edwards spoke regarding the proposed Route 219 bypass and asked whether the Board had any issues regarding the proposed bypass with regard to transportation. Dr. Teets responded that our transportation director is on the traffic advisory committee; and the department is continually reviewing route changes to track the bypass=impact on our bus system. Ms. Edwards also commented favorably on the use of programs of studies.

            Part XI - Instruction, continued

        Dr. McCartney introduced foreign language teachers Mr. Lowell Leitzel of Southern High School, Ms. Linda Alkire of Southern Middle School, and Mrs. Jane Nolan of Northern Middle School who commented on the proposed Foreign Language Program of Studies and middle school text recommendations.

        Dr. Teets recommended the approval of the program of studies. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved Dr. Teets= recommendation.

        Dr. McCartney distributed the latest public comment sheets for text recommendations, Exploring Languages, Level 3, and Invitation to Language, Levels 1 and 2, which are to be used for the comparative language program at the middle school level. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved both books.

        In the interest of time, the Board decided to forego action on the foreign language trip until the October meeting. The Board took a short break at 8:00     p.m.

            Part XII - Recognition of the Bell Atlantic Pioneers

        Dr. Teets welcomed the Bell Atlantic Pioneers, a volunteer group of retired Bell Atlantic employees, who were instrumental in wiring five of our schools for technology. He noted his appreciation for all their hard work with the wiring, their Bookem Project and their assistance with the Yough Glades Elementary playground. Mrs. Randee Craig, reading resource teacher, who worked with the group on the Bookem Project, explained that the volunteers, in addition to coming into elementary schools to read to the students, donated over 2,500 books so that all elementary students could take home a book of their own. She introduced Mr. Buck Trautwein, coordinator of the Bookem Project, and presented each volunteer with a plaque and certificate of appreciation.

        Dr. Teets recognized Mr. Chuck Trautwein, computer resource teacher, who coordinated the Net Weekend projects. Mr. Trautwein thanked the Pioneers for their assistance with wiring the schools and giving Internet access to Garrett County students and teachers. Plaques were presented which will be placed in each school (Accident Elementary, Crellin Elementary, Dennett Road Elementary, Grantsville Elementary, Swan Meadow, Yough Glades Elementary) wired by the Bell Atlantic Pioneers, as follows:

In Recognition and Appreciation

to the

Bell Atlantic Telephone Pioneers of Garrett County

for the installation of Data, Voice and Video Wiring

connecting students and teachers

of (School Name) to the World

        Mr. Trautwein explained the scope of the Pioneers= contributions to the school system, and gave a multimedia presentation of their activities. The Board thanked Mrs. Craig and Mr. Trautwein, and expressed their appreciation to the Pioneers for extraordinary efforts in volunteering time and providing resources to the students of Garrett County.

            Part XIII - Personnel

        Dr. Teets recommended the following personnel action:

Resignations:       Patricia Bakunas, Special Education Level IV Teacher, DR, eff. 8/17/99

                                             Holly A. Janoska, Maryland=s Tomorrow Teacher, SX, eff. 8/26/99

                                            Cathern Reeves, Special Education Teacher, SH, eff. 8/26/99

                                            Teresa Campbell, Instructional Assistant, BR, eff. 8/25/99

                                            Patricia Lewis, 5 hour/day cafeteria worker, SH, eff. 8/16/99

                                            Cheryl McKenzie, 4 hour/day bus assistant and 1 hour/day nursing assistant, RF,  eff. 8/20/99

                                            Vera Sines, 5.5 hour/day cafeteria worker, BR, eff. 10/8/99

Appointments:    Kimberly Wotring, Special Education Level IV Teacher, DR, eff. 8/25/99

                                            Teresa Campbell, Special Education Teacher, SH, eff. 8/25/99

                                            Nancy Pagenhardt, Alternative Teacher, SX, eff. 8/25/99

                                            Kayla Cathell, Instructional Assistant, BR, eff. 8/25/99

                                            Douglas Rodeheaver, Custodian III, BR, eff. 9/15/99

Category Change:    Angela Austin, from 4 hour/day Custodial Worker to 4.5 hour/day Cafeteria Worker

Emergency Coach:    Donna Hoffman, Assistant Basketball Coach, NH

Leave Without Pay:    Mary C. Calhoun, Cafeteria Assistant, SH, September 24, 1999

        Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board approved the personnel recommendations, 3-0, as Mrs. Sebold was briefly absent during voting.

            Part XIV - Administration

        Mr. Sines presented the draft Comprehensive Maintenance Plan (CMP). Dr. Teets recommended the Board approve the plan which was brought to them at the last meeting for review. It was noted that the student Board member=s name needed to be updated. Upon a recommendation by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the CMP.

        Mr. Sines distributed copies of the Capital Improvement Program (CIP) for FY 2001 - 2006. Dr. Teets recommended approval of the CIP which was brought before the Board for information at the last meeting. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the CIP.

        Mr. Sines presented information relative to Board Policy 854 Integrated Pest Management and Administrative Procedure 854.10 Integrated Pest Management Plan. He noted that the procedure was previously sent to the Department of Agriculture for review and approval, but suggested changes were faxed back just this afternoon. Dr. Teets recommended the Board approve the policy and that Mr. Sines bring the procedure to the October meeting after Department of Agriculture suggested changes are incorporated into the document. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved Board Policy 854.

        Mr. Sines distributed copies of the one bid proposal that was received to complete floor tile installation at Friendsville Elementary School. Because the submitted bid was more than the amount of funds available for the project, Mr. Sines suggested using the maintenance staff to provide some of the work and negotiated with the bidder to come to an acceptable alternative within budgeted amounts. Upon a recommendation by Dr. Teets, Mr. Durst moved, with a second from Mrs. Collins, to accept the bid with modified specifications. After discussion, the Board unanimously awarded the bid to Faris Carpet, Inc. in the amount of $17,000.

        Mr. Sines noted there were nine proposals received for the van bid. Of these, two did not comply with the required minimum specifications. Dr. Teets recommended awarding the bid to Billy Bender Chevrolet, who proposed the lowest bid while meeting minimum specifications. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved Dr. Teets= recommendation.

        Mr. Sines presented information relative to the Performance Contract Audit, sharing a chart showing Electric Cost Indices from Honeywell. Mr. Sines related that increased technology use and providing a better climate for students have increased the demand for more power; therefore, we did not save as much money as we expected to save.

        Mr. Fink presented Board Policy 536 and a revised Administrative Procedure 536.1 Substitute Teachers. He noted the current substitute list is not adequate for the system=s demands, and the proposed revisions are to address the principals= concerns. Discussion centered on ways to increase the pool of substitute teachers available, and how much flexibility is needed to address the problem. The Board showed consensus for the revised procedure, and asked that Mr. Fink revise the policy to reflect the changes made on the procedure.

        Miss Forman left the meeting at 9:45 p.m.

        Dr. Teets reported on the unofficial enrollment figures for school year 1999-2000. He noted that at this point in time, our enrollment has decreased 58 students. Our official enrollment figures are based on the September 30 enrollment.

            Part XV - Board Concerns

        Dr. Teets noted that the Teacher of the Year Gala will be held at Martin=s West in Baltimore on October 8, 1999. He noted his appreciation of the purchase of a table of ten tickets by the Chamber of Commerce. Mr. Raley and Mrs. Collins will represent the Board at the Gala.

        Dr. Teets asked that a Board member attend the Maryland School Recognition Program on September 23, 1999, where Accident Elementary, Bloomington, and Route Forty Elementary Schools will be recognized. Mrs. Sebold will attend.

        Based upon the endorsement of their principals, Dr. Teets recommended the approval of Amanda Pagenhardt, Southern High School, and Daniel Rounds, Northern High School, to be student members on the Advisory Committee on Education (ACE). Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved their memberships.

        Dr. Teets distributed copies of the educational specifications for the Northern High School gym complex and the Southern High School gym/lobby/stage.

        Mrs. Rawe reported that all five Board members attended the Republican Women=s meeting on August 30, 1999.

            Part XVII - Information Items

a. MSDE News Release: Maryland School Bells Ready to Ring for Public School Students (8/16/99)

b. MSDE News Release: This fall schools ask parents: Do you have a family reading plan? (8/20/99)

c. MSDE News Release: New Teacher Incentive Plan Announced (8/24/99)

d. MSDE News Release: Maryland Receives $14.2 Million to Boost Early Reading Achievement (8/24/99)

e. MSDE News Release: SAT Scores Put Maryland 5th Among States With High Participation (8/31/99)

f. MSDE News Release: Back-To-School: A Weekly Planner (9/3/99)

g. MSDE Bulletin, Vol. 10, No. 14 (8/25/99)

h. Memo to Dr. Teets re: Southern High Gymnasium Progress Report (M. Sines: 9/2/99)

i. MSDE News Release: MD Teacher Named National Advisor of the Year (9/10/99)

j. MSDE News Release: MD Teacher of the year Semi-Finalists Announced (9/14/99)

k. The Scoop, Vol. 8, No. 1, September 1999

l. Home & School Connection, September 1999

            Part XIX - Adjournment

        By consensus, the Board agreed to adjourn at 10:05 p.m.

________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  October 12, 1999