MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION
Oakland, Maryland 21550
Tuesday, August 10, 1999
Part I - Call to Order
Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:37 p.m. Members in attendance included Mr. Rodney L. Durst, Vice President; Mrs. Madeleine Collins and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools. Mrs. Camilla Rawe, associate member, was absent due to a prior commitment.
Part II - Public Comment
There was no public comment.
Part III - Executive Session
Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education unanimously (3-0) agreed to move to executive session at 3:40 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals; and to consult with staff, consultants, or other individuals regarding pending or potential litigation. Mr. Raley, Mr. Durst, Mrs. Sebold and Mrs. Collins were in attendance for the executive session. During executive session, the Board reviewed resignations, appointments, and emergency and volunteer coaches. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were present during the executive session.
Part IV - Reopening of Public Session
The Board reconvened in public session at 5:30 p.m. Miss Stephanie Forman, student Board member, joined the meeting at this time. Mr. Raley asked that the assembly observe a moment of silence, after which he led the Pledge of Allegiance to the Flag of the United States of America.
Part V - Maryland Association of Boards of Education (MABE) Presentation
Dr. Carl W. Smith, Executive Director, and Ms. Beatrice B. Gordon, President, presented an overview of MABE=s history, current programs and priorities, noting that MABE is a private, non-profit organization to which all Maryland school boards voluntarily belong. The presentation covered various committees, staff and officers. Ms. Gordon thanked Mr. Durst, who is a member of the executive committee, for his attendance and input at committee meetings. She explained current MABE priorities as being member services, professional development, and member advocacy, with technology as a tool to implement these services. Discussion following the presentation included the timeline to select committee members from local Board, CTBS census testing, communication between state and local boards, expenses and travel time to attend meetings/conferences, and the availability of a newly-hired MABE staff person to facilitate local Board retreats or professional development/inservice opportunities. Dr. Smith and Ms. Gordon thanked the Board for the opportunity to visit and present this update.
Part VI - Approval of Agenda
Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the agenda was unanimously (3-0) accepted as drafted.
Part VII - Announcements
The following events were noted:
• August 24, 1999 New Teacher Orientation at Will O=the Wisp;
• Republican Women=s Meeting at Hill Top Restaurant
• August 25-27, 1999 Staff Development and Professional Days
• August 26, 1999 Dr. Teets and Dr. McCartney will meet with Donald Manekin and spend the day visiting various schools to discuss possible future foundation funding.
• August 30, 1999 Students in school; 1:00 p.m. student dismissal
Part VIII - Approval of Minutes of July 13, 1999 and July 29, 1999
Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Minutes of July 13, 1999 were unanimously (3-0) approved with the following amendments: Part III, add Aand@ after Alitigation;@ and delete the phrase Aand to review the superintendent=s evaluation@; Part XVIII, add Ato review the superintendent=s evaluation@ to the end of sentence one.
Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Minutes of July 29, 1999 were approved as drafted by a vote of 3-0. Mrs. Sebold abstained from voting as she was not present at the July 29, 1999 meeting.
Part IX - Administration
Mr. Art Refosco, Director of Transportation, explained there were four submissions for the Vehicle Fleet Insurance bid, noting that the lowest bid was submitted by BGS&S in the amount of $40,672.00 with coverage provided by the Hartford Insurance Group. Discussion centered on the discrepancy between bid amounts and review of bid specifications in regard to conforming to Annotated Code. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously (3-0) awarded the vehicle fleet insurance bid to BGS&S, contingent upon the bid conforming to requirements as stated in the Annotated Code. At the Board=s request, Mr. Refosco will check with BGS&S whether they would insure drivers who want insurance for private trips.
Mr. Mike Sines, Director of Facilities, Maintenance and Operations, distributed a new cover for the Educational Facilities Master Plan (EFMP) reflecting the Board=s action to approve the plan on June 8, 1999.
Mr. Sines reported on the draft Capital Improvement Program (CIP) for FY 2001-2006, highlighting the various proposed projects and funding sources. He noted the FY 2001 CIP focus is on the design and construction of the Northern High School auxiliary gym complex, Dennett Road boiler replacement, Southern High School gym lobby and stage area; Southern High football field lights; and other school equipment. Mr. Sines indicated that the CIP must be submitted to the Interagency Committee on School Construction (IAC) by October 15, 1999.
Mr. Sines presented the draft Comprehensive Maintenance Plan (CMP), noting various revisions to several pages of the document. Mr. Sines noted that ASource: Interagency Committee - Section 800" will be added to the document. The CMP will be brought back to the September Board meeting for approval before final submission to the IAC by October 15, 1999.
Mr. Sines explained that Brian Bowers, Procurement Officer for the County Administrative Office, solicited bid proposals for petroleum products for county government and other county agencies. After discussion with Mr. Bowers, it was decided that the Board of Education would solicit separate proposals. Mr. Sines noted that five bids were received by the Board of Education. Because of the current unstable petroleum market, the fact that no bidder proposed a fixed rate per gallon, and the need for an adequate supply during peak demand periods, Mr. Sines suggested the Board accept the lowest flexible bid price submitted. Dr. Teets recommended the Board approve the bid proposal of $.6275 per gallon from Bruceton Petroleum. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously (3-0) approved the bid award.
Part X - Public Comment
There was no public comment.
Part XI - Personnel
Dr. Teets recommended the following personnel action:
• Appointments: Patricia Bakunas, Level IV Special Education Teacher, DR, effective 8/25/99
Tracie Miller, Level IV Special Education Teacher, AC, effective 8/25/99
Angela Teagarden, Science Teacher, SH, effective 8/25/99
Julieann Benyo, Music Teacher, NX, effective 8/25/99
• Resignations: Charles Rice, Music Teacher, NX, effective 7/26/99
Valerie Frazee, Science teacher, SH, effective 8/9/99
• Emergency Coaches: Christopher Elliott, Assistant Soccer Coach, NH
Mike Sloan, Assistant Football Coach, SH
Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously (3-0) approved the personnel recommendations.
Part XII - Administration, continued
Mr. Sines presented the one bid that was received to supply coal to Dennett Road Elementary School. Dr. Teets recommended the bid be awarded to Anker Energy Corporation, Morgantown, West Virginia, for $51.00 per ton delivered to the school. Upon a recommendation by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously (3-0) approved the bid award.
Mr. Sines introduced the proposed new policy, 854 Integrated Pest Management. He explained that the accompanying procedure, which provides more detail for compliance with State of Maryland Department of Agriculture guidelines, has been sent to the Department of Agriculture for review and approval. Pending its return, the procedure and the proposed policy will be brought back to the Board in September.
Dr. Teets and Mr. Sines presented information relative to the selection of A/E services for the Northern High School Gymnasium and the Southern High School Gymnasium Lobby/Stage Renovation/Construction projects. It was noted that three of the four firms which were invited by the interview committee completed the interview process and provided an estimate of cost for professional services. Based upon the criteria provided in Board policy and procedure, the committee endorsed and Dr. Teets recommended BurreyŽMosserŽGehr Architects, LLC as the primary choice. Upon a motion by Mrs. Collins, seconded by Mr. Durst, the Board unanimously (3-0) approved the recommendation. Mr. Sines noted that design will begin and bids will be ready to go out next spring.
Mr. Sines presented for the Board=s information a revised Administrative Procedure 857.221 Procedure for Late Openings and Closings of Schools. Revisions were made to clarify the status of Aemergency employees@ during an emergency closing of school.
Part XV - Instruction
Dr. McCartney and Mr. Lowell Leitzel, foreign language teacher at Southern High School, presented the draft Foreign Language Program of Studies, 6-12 which was developed during a workshop this past summer. Dr. McCartney explained that the program of studies, which took into account the suggestions of the Middle School Study Committee, would provide for a minimum of two years of six weeks study of comparative foreign language at the middle school level, with an option for a third year if the school so desired. At the high school level, the program of studies provides a match for High School Core Learning Goals: Skills for Success in the following focus areas: Listening, Speaking, Reading, Writing, Vocabulary, Grammatical Concepts, and Culture. The program of studies also contains a list of Garrett County Approved Resources for foreign language study. Dr. McCartney reviewed the evaluation of two textbooks, Invitation to Languages and Exploring Languages, noting that teachers would like both to be approved texts for the middle school program. The Foreign Language Program of Studies, 6-12 and the two recommended textbooks will be available for public review and input and brought back to the September Board meeting for action.
The Board took a short break.
At 8:00 p.m. Dr. McCartney, along with Dr. Donald Forrester, Director of Elementary Education, K-5 and Mr. Martin Green, Director of Secondary Education, 9-12 reviewed the following materials in regard to the Health Program:
Dr. McCartney noted that the materials being presented had been developed or reviewed by staff during a summer workshop, had been reviewed with the Health Advisory Committee (HAC) on July 30, 1999, and were being recommended to the Board for county adoption. Dr. McCartney introduced Gloria Miller, Pam Stover, Ross Glotfelty, Barbara Law, Harvey Speicher and Ralph Miller who were present representing the twenty staff members who attended the week-long workshop. Extensive discussion followed regarding the specifics of the parent letter, health department information available to students, lesson composition, abstinence education, goal setting and making good decisions as the focus of lessons. Mr. Glotfelty stated he felt a program of abstinence only should be offered to students, with a look at long-term results. Mr. Raley asked if Mr. Glotfelty had been in touch with the Health Advisory Committee to present his thoughts; and noted he would be interested in reviewing materials from any system that offers an abstinence only program. He noted that the HAC has served as a catalyst to provide a good health program in our schools. Mrs. Sebold noted our program must meet bylaw needs and state health outcomes. Miss Forman stated that presenting the facts conservatively and having students well-informed seems to work well in high school lessons. Dr. McCartney noted that all the above referenced materials will be on display for public review and comment and brought back to the September Board meeting for action.
Dr. McCartney shared information about charity drive activities in the schools, according to Board Policy 726.62 Charity Drives. She noted that little instructional time was used. This report will be shared with the Board annually.
Part XVI - Board Concerns
The Board reviewed Board Policy 105 Goals for the Garrett County Board of Education and the Public Schools, noting the goals have served the system well and there is no need for any revision at this time.
The Board discussed arrangements for the upcoming 42nd Annual MABE Conference to be held September 29, through October 1, 1999 at Ocean City. All Board members, with the exception of the student member, plan to attend. In response to the MABE Conference Planning Committee=s request for assistance to secure gifts to be awarded at various times throughout the conference, Mrs. Sebold offered to request items from area businesses and others.
Part XVII - Information Items