Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes July 13, 1999






Oakland, Maryland 21550


Tuesday, July 13, 1999





        Part I - Call to Order

    Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:35 p.m. Members in attendance included Mr. Rodney L. Durst, Vice President; Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members; and Dr. Wendell Teets, Superintendent of Schools.

        Part II - Public Comment

    There was no public comment.

        Part III - Executive Session

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 3:40 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals; to consult with staff, consultants, or other individuals regarding pending or potential litigation; and to consider the acquisition of real property for public purposes and matters directly related thereto. All members were in attendance for the executive session. During executive session, the Board reviewed appointments, temporary employment, student summer maintenance worker, emergency coaches, a resignation, a rescinded employment appointment, driver-trainer issues, and leave without pay. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were present during all or part of the executive session.

        Part IV - Reopening of Public Session

    The Board reconvened in public session at 5:30 p.m. Miss Stephanie Forman, student Board member, joined the meeting at this time. Mr. Raley asked that the assembly observe a moment of silence, after which he led the Pledge of Allegiance to the Flag of the United States of America.

        Part V - Acceptance of Agenda

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously accepted the agenda and its addendum, adding MABE Conference Registration information under ABoard Concerns.@

        Part VI - Announcements

    The following events were noted:

• Mr. Raley noted that the Board will reconvene in executive function immediately following the regular meeting.

• The Board has tentatively scheduled a brief meeting on July 29th at 6:00 p.m. for personnel action.

• July 26th is PrimaryTechnology Camp at Dennett Road Elementary School, with a program at the conclusion of the Camp on Thursday evening.

• Health Workshop is tentatively scheduled for July 30th.

• July 18-23, 1999 is overnight Residential Technology Camp at the Wisp; Friday is wrap-up program.

        Part VII - Approval of Minutes of June 8, 1999 and June 22, 1999

    Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Minutes of June 8, 1999, were unanimously approved with editorial corrections and the following substantive corrections: Part IX, delete Aand Mrs. Rawe@ from last sentence; Part XVII, add the following at the end of paragraph three: AAfter much discussion the Board tabled any action and directed Dr. Forrester to solicit feedback from principals on this issue for the July Board meeting.@

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of June 22, 1999, were unanimously approved with the following corrections: Part V, list the numbers of positive and negative responses to the employee survey regarding the Enhanced Contributory Pension System; Part VII, correct Karen Hickman=s appointment to read ATitle I Math Resource, BR.@

        Part VIII - Recognition of Student Board Member

    Mr. Raley introduced the new student Board member, Miss Stephanie Forman, noting that AIt is a great pleasure to have [Miss Forman] serve into the new millennium.@ The Board encouraged Miss Forman, a senior at Southern High School, to share her opinions and concerns at the meetings, noting they welcome her input and perspective.

        Part IX - Recognition of the Board=s ARelay for Life@ Team

    Dr. Teets explained that the Board of Education=s team, AThe Pit Crew@ participated in the National Cancer Society=s fund raiser, ARelay for Life,@ a community event held on June 11-12, 1999 at the Southern High School track. He noted that, in addition to having a great time, the team raised more than $2,800 for a worthy cause as a tribute to current and prior employees who have been victims of cancer. Dr. Teets introduced the team members who were present including Mrs. Liz Lewis, who served as team leader, noting that her excellent leadership kept the team organized and our fund raising successful. Miss Lewis responded that Ait was a team effort@ and an Aoverall huge success for the Board.@ She noted that in addition to many individuals who donated time, money and food, the team members were Bonnie Edwards, Mary Ann Fink, Linda Harr, Jim Hart, Jeri Jones, Jennifer Kotulak, Linda Maroney, Brenda McCartney, Pat Mullinix, Geri Teats, Wendell Teets, Judy Travis, Jo Ann Vent, Ann Watson, Dora White, and herself. Several team family members were present to participate, as well. The APit Crew@ won a certificate and spirit stick for demonstrating the AMost Spirit@ and a trophy for being the Top School Team.

        Part XI - Instruction

    Dr. Donald Forrester, Director of Elementary Education, K-5, provided the Board with an information update regarding the June meeting presentation on the FY 2000 SAFE Grant funding. He noted that MSDE has notified his office there will be an aggregate increase in total SAFE funding for the school system of $290,490, which does not include an anticipated increase in Safe and Drug-Free Schools money. Dr. Forrester presented suggestions and asked for input for disbursement of the funding, noting that plans needed to be sent to MSDE the first week of August for approval. Those suggestions are:

• To provide an allotment per school for hiring substitute teachers to address the academic needs of specific students.

• To provide an allocation per school for the recognition of volunteers.

• To provide stipends to allow several administrators to attend the annual MSDE Title I conference.

• To increase the amount given to schools for supplies and materials.

• To provide the Academy of Reading Program for a second Title I school (Dennett Road used program during spring).

Dr. Teets recommended that the Board approve the plan to be submitted. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the proposal.

    Dr. Forrester reported that he had solicited feedback from principals on the issue of the recent COMAR modification which allows each Local Education Agency (LEA) to offer voluntarily an early admission option for four-year-old students to kindergarten. Thirteen responses were received from schools indicating that:

• 100% of respondents were not in favor of the early admission option.

• 92% of respondents surveyed felt that the option would create a host of problems.

• 58% of respondents felt that the option could result in class size and space utilization problems.

• 77% of respondents said option would be more of a disadvantage than an advantage.

• 100% of respondents asserted there was presently no need for this option within their school community.

• 85% of respondents stated there was presently no parental interest in the option.

Based on the survey data, Dr. Forrester maintained there is no need to change the current policy. After much discussion centered on the public awareness of the availability of this option, the system=s ability to meet the needs of different segments of the population, whether current policies and procedures address the needs of parents and students who might opt for early admission, and the process of identification of and curricular adjustments for gifted children, the Board agreed that no action be taken at this time.

    Dr. Forrester presented the following three Professional Leave and Travel Approval requests for staff development:

• July 27-30, 1999 Co-NECT Principals= Conference, Cambridge, Massachusetts (Lynn Bell)

• August 2-13, 1999 Co-NECT School Facilitator=s Institute, Concord, Massachusetts (William Ack, James Morris, Charles Harkin)

• August 17-20, 1999 Co-NECT Principals= Conference, Cambridge, Massachusetts (James Morris)

It was decided to act upon the three travel requests in one motion. Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Board unanimously approved the travel requests.

    Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, brought back to the Board for action Board Policy 347.34 and Administrative Procedure 347.35 Acceptable Use of Computers and Telecommunications, and Administrative Procedure 474.211 Computerized Student Records which were presented for information at the June 8, 1999 meeting. Dr. Mullinix noted that the modification requested by the Board at the June meeting had been made. Dr. Teets recommended the approval of the policy. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved Board Policy 347.34 as modified.

    Dr. McCartney brought back Board Policy 472.1 and Administrative Procedure 472.11 First Aid Procedures which were presented at the June 8, 1999 meeting. Upon a recommendation by Dr. Teets, Mrs. Sebold moved, with a second from Mrs. Collins, to approve the policy. The Board unanimously approved the motion.

    Dr. McCartney then presented Board Policy 472.6 and Administrative Procedure 472.61 Postural Screening which were presented at the June meeting. Dr. Teets recommended approval of the policy. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the policy.

    Dr. McCartney presented the Health Advisory Committee recommendations which were tabled at the June 8, 1999 meeting. The first item to be recommended by the advisory board was AChild Support Responsibility,@sponsored by Phil Gillum of the Department of Social Services, Bureau of Support Enforcement. This resource material is slated for grades nine and eleven and addresses Health Outcome 5. Dr. McCartney noted that a copy of the review sheet will be forwarded to teachers as part of the resource information and pointed out that comments may be noted at the bottom of the form to be included as part of the information. Noting that the attached budget sheet worked with a $32,000 salary figure, the Board concurred with Mrs. Sebold=s comment that a salary figure which is more appropriate and realistic for a Garrett County teenager should be used. Dr. McCartney said she would work with Mr. Gillum in this regard. Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the AChild Support Responsibility@ with the modification of a more realistic salary figure.

    The second item recommended by the Health Advisory Committee was ATeen Pregnancy Prevention Program (Teen Health Theater/Pandora=s Box),@ sponsored by Kendra Todd, Community Health Educator with the Garrett County Health Department. She noted that the review sheet, with any included comments, will be forwarded as part of the resource material. During discussion, the Board wished to have included the following comments: AScript is to be followed as written@ and AReinforce that this was written by high school students.@ Additional modifications to be made include: Delete AEffective@ from Voice 3; Eliminate Voice 4; Voice 8 should read AConsider adoption and parenting.@ Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the ATeen Pregnancy Prevention Program@ resource.

        Part XII - Personnel

    Dr. Teets recommended the following personnel action:

            • Appointments:     Shawn Nicklin, Social Studies Teacher, NH, effective 8/25/99

                                            James Beeman, Science Teacher, SH, effective 8/25/99

                                            Stephanie Howell, Guidance Counselor, SX, effective 8/18/99

                                            Candy Dauses, Instructional Assistant, Special Education, SH, effective 8/25/99

            • Resignations:     John J. Clark, Jr., Masonry Teacher, SH/NH

            • Temporary Employment:    Andrew S. Woods, SCCP Instructor, effective 7/1//99 - 6/30/00

            • Student Summer Maintenance Worker:    Daniel Livengood

            • Emergency coaches:  Larah Friend, Assistant Cheerleading Advisor, NH

                                                    Valerie Teagarden, Assistant Volleyball, SH

                                                    Diane Slider, Assistant Girls Soccer, SH

            • Rescind Employment Appointment:   Josephine Coviello, Summer Maintenance

            • Professional Leave Without Pay:   William Robinson, Music Teacher, NH, for 1999-2000 school year, for purpose of study

Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the personnel recommendations.

    At this time, the Board took a short break and reconvened at 7:15 p.m.

        Part XIII - Administration

    Dr. Teets recommended that Roger Rodeheaver be awarded the bid to purchase the surplus bus from the Board of Education in the amount of $1,250.00. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved the bid award.

    Mr. Scott Germain, Food and Nutrition Services Program Manager, presented the results of the bid solicitation for his department. Mr. Germain noted that bid packages for milk; ice cream; frozen pizza; beverages; bread; and dry, frozen, refrigerated groceries, and miscellaneous paper and supplies were distributed to vendors on the regular bid list and local vendors, as well. He noted that the bid award for chemical supplies would be presented at a later meeting. Dr. Teets recommended the bid awards be done as one motion. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved bid awards to Potomac Farms, Kemps, Sneads, US Foodservice, Valley Beverages, Witmer Foods, Eberly-Wood, and Butter Krust Baking.

    Dr. Teets recommended the Board approve a request by the Kitzmiller Lion=s Club to construct a 16' by 24' covered pavilion and raised barbecue pit with locked cover in the park area across from the Kitzmiller Elementary School this fall. He noted the principal of Kitzmiller Elementary is in agreement with the project. Dr. Teets and the Mike Sines, Director of Facilities, Maintenance and Operations will follow through to make sure the necessary permits are obtained. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the request.

    Dr. Teets presented an update on the construction status of the Southern High and Northern High School Gym projects. He noted that the Southern High School project is ahead of schedule and are estimated to be completed before school starts. Dr. Teets explained that painting and carpet installation has been done at Southern Middle School, Swan Meadow School projects are on schedule, and the paving projects are completed. Part XIV - Board Concerns

    Mr. Fink presented for action Board Policy 710 Retiree Insurance, noting that the only requested change is to increase the total group payment maximum annual allotment from $20,000 to $30,000. This is the amount the Board of Education will contribute to the cost of health insurance for qualified former employees up to $100 per month. Mr. Fink noted that these funds come from the insurance rate stabilization account. For FY 2000, with the addition of several retirees who took advantage of the Voluntary Retirement Incentive Program, the amount needed to fund the contribution to the cost of retiree health insurance is $27,000. Dr. Teets recommended the Board approve the revised policy with the new figure of $30,000. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved Policy 710, as revised.

    Mrs. Rawe, Mr. Raley and Dr. Teets briefly reported on the first MABE Annual Summer Leadership Conference held at Harbourtowne in St. Michael=s, which they attended on June 24-25, 1999.

    As a member of the MABE Budget and Analysis Committee, Mrs. Collins reported there will be no increase in MABE dues for FY 2000.

    Dr. Teets noted that August 28 is the deadline for registrations for the MABE Conference to be held on September 29, 1999 in Ocean City, Maryland. Board members will get back to Dr. Teets regarding who will attend.

        Part XV - Information Items

a. June 1999 Attendance Bulletin

b.  MABE Draft Annual Report, October 1999

c.  MSDE Fact Sheet 40

d.  MSDE News Release: MD School Performance (7/2/99)

e.  MSDE Media Alert: MD Summer Centers Continue to Challenge Students (7/2/99)

f.  MSDE News Release: State School Superintendent, Board President Among Most Influential Leaders in Baltimore (7/6/99)

g.  MSDE News Release: What=s Happening at MSDE! (7/7/99)

h. Administrative Procedure 533.10 Operational Calendar (last revised 4/30/99)

i.  MSDE News Release: 37 First-Year MD Teachers Nominated for Outstanding Performance Award (7/8/99)

j.  MSDE Media Alert: Safe Schools Forum to Focus on Early Behavioral Interventions (7/8/99)

        Part XVII - Adjournment

    By consensus, the Board agreed to adjourn at 8:14 p.m. to reconvene in executive function to review the superintendent=s evaluation. Mr. Raley noted the Board would not reconvene in public session afterwards.


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  August 10, 1999