Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 8, 1999

 

MINUTES

 

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

 

Tuesday, June 8, 1999

 

___________

 

        Part I - Call to Order

    Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:40 p.m. Members in attendance included Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

        Part II - Public Comment

    There was no public comment.

        Part III - Advisory Committee on Education Annual Report

    Mr. Rob Sharps, Chairman of the Advisory Committee on Education (ACE) reported on the 1998-99 school year=s committee meetings. He noted that ACE met the required five (5) times and covered a broad range of educational topics during the year. Mr. Sharps expressed his appreciation to Dr. Teets and the Board for appointing a full roster membership. He felt the committee has been revitalized and that members of the committee have gained much from the involvement and shared information from the many staff members who have been available during committee meetings. Mr. Sharps thanked Mrs. Sebold and Mrs. Collins for their involvement in ACE meetings. He also acknowledged Stephanie Forman, student Board member-elect who was present for the Board meeting, who served this past year as student representative. Mr. Sharps commended Dr. Teets and his staff for their cooperation and availability for information. The Board and Dr. Teets thanked Mr. Sharps for his efforts and fine leadership.

    Mr. Rodney Durst, Board Vice-President, arrived at 3:45 p.m.

        Part IV - Executive Session

    Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session at 3:50 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals, to consult with staff, consultants, or other individuals regarding pending or potential litigation, and to have preliminary discussion regarding the superintendent=s evaluation. All members were in attendance for the executive session. During executive session, the Board reviewed a retirement and resignation, appointments, emergency coaches, temporary employment, tenure candidates, leave without pay, and salary of non-represented employees. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; and Mr. Ervin Fink, Director of Finance and Human Resources were present during all or part of the executive session.

        Part V - Reopening of Public Session

    The Board reconvened in public session at 5:30 p.m. Miss Lisa Beeman, student Board member, and Commissioner Ernest Gregg joined the meeting at this time. Invocation was offered by Pastor William Skipper of the Rocky Drean Assembly of God Church, after which Mr. Raley led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

        Part VI - Acceptance of Agenda

    Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously accepted the agenda and its addendum as drafted.

        Part VII - Announcements

    The following events were noted:

• Maryland Association of Boards of Education Regional Forum: Western Maryland, June 16, 1999, at Allegany College of Maryland: briefing and dialogue at 4:30 p.m.; dinner with State board at 6:00 p.m.; public forum at 7:00 p.m.

• Bloomington School 8th grade graduation on June 9, 1999

• Swan Meadow School graduation on June 15, 1999.

• Garrett County Board of Education 1999 Retirees Dinner on June 10, 1999, 6:30 p.m. at Will O=the Wisp.

• Garrett County Community Action Open House for the Southern High house on June 11, 1999 at 2:00 p.m.

• Discovery Center ribbon cutting at Deep Creek State Park on June 28, 1999 at 1:00 p.m.

        Part VIII - Approval of Minutes of May 11, 1999

    Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Minutes of May 11, 1999, were unanimously approved with the following corrections: Part VIII, add Sarah Garlitz to list of VICA students in attendance; Part X, sentence 2, change Awill be@to Awere@; Part XVI, paragraph 2, indicate that Mr. Durst voted in the negative; Part XVII, paragraph 2, correct date and indicate that ABoard members will attend the meeting.@ Also in Part XVII, amend paragraph 3 to indicate support of Mrs. Sebold=s recommendation Ato allow the MABE Legal Services to file a brief in support@ of an upcoming special education case.

        Part IX - Administration

    Dr. Teets recommended the approval of an easement request between the Board of Education and The Board of Garrett County Commissioners needed to install and maintain a water line on property adjacent to the Northern Garrett Industrial Park Project. Dr. Teets noted that the IAC has been contacted as per procedure and that the area involved is under an acre. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved granting the easement.

    Mr. Sines presented the one bid proposal that was received to complete paving construction at Broad Ford and Friendsville Elementary Schools, Southern Middle School, Northern High School and the central office. Because the bid was greater than the budget of $44,800, Mr. Sines suggested that the areas to be paved be decreased at Southern High and/or Southern Middle accordingly, and to use maintenance budget funds to pave the central office parking area. Dr. Teets recommended that the Board approve the bid proposal up to the limit of the budgeted funds of $44,800, as outlined by Mr. Sines. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously awarded the bid to Keystone Paving as recommended by Dr. Teets.

    Mr. Sines presented the one bid proposal that was received to replace the carpeting at Southern Middle School, noting that funds from the Aging Schools Program will be utilized for the project. Dr. Teets recommended that the Board award the bid to Faris Carpet, Inc. for the sum of $67,500 plus a $15.00 per hour work charge. Upon a motion by Mrs. Rawe, seconded by Mr. Durst, the Board unanimously approved the bid award.

    Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the Educational Facilities Master Plan which was presented at the May 11, 1999 Board meeting, as recommended by Dr. Teets. Mr. Sines noted that it will be submitted to the State prior to the July 1, 1999 deadline.

    Mr. Sines presented information regarding the Southern High School gym renovation project proposal. He noted that three  areas of the project were offered for competitive bids. These included the procurement and installation of basketball equipment, mechanical upgrade of ventilation equipment, and doors/installation. Bid proposals were received from the following companies:

            Basketball Equipment        Castro & Harris, Inc.         $47,000

            Mechanical                           R. H. Lapp                          $22,650

            Doors/Installation               Folk=s Paint & Glass         $29,975

In addition, he presented proposals from several companies for specific components (i.e., masonry, electrical and lighting supplies, interior painting, sound system, and refinishing of gym floor) of the project which did not require competitive bids. Mr. Sines noted that by having maintenance staff provide the work, this project is anticipated to be done within the $150,000 funding available. Dr. Teets noted his appreciation to the County Commissioners for their support and input toward this project. Dr. Teets recommended that the Board approve the bid awards and contracts as presented. Mrs. Sebold expressed her appreciation of the work previously done by Mr. Sines and his staff for the Southern High Corridor project and felt this project was a similar undertaking. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved the recommendation.

    Mr. Sines explained that one bid proposal was received for masonry restoration and waterproofing work for Northern and Southern High Schools. Dr. Teets recommended that the bid be awarded to Keystone Waterproofing, Inc. in the amount of $29,886. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the recommendation.

    Dr. Teets noted that Mr. Sines has served as chair for the Year 2000 Action Plan committee. Mr. Sines gave a brief overview of Y2K issues and significant dates and items of risk. He noted that an administrative team consisting of representatives from instruction, student transportation, human resources, plant services and finance, and the superintendent has had ongoing discussions since December, 1998. Mr. Sines explained that we have utilized the following 5-Phase compliance strategy:

Phase 1:    Awareness involvement of the administrative team.

Phase 2:    Assessment/Inventory gathered and analyzed information needed to determine the size and scope of potential Y2K problems; set up internal process to solve potential problems; contacted vendors and financial institutions providing services to the Board of Education.

Phase 3:    Renovation/Conversion implemented decisions made in prior phases on how systems/processes will be made compliant

Phase 4:    Validation/Testing tested changes implemented by simulating dates and time in next century; plant services have been reviewed and upgraded where necessary; CIMS/GT system installed with a backup system; develop contingency plans relative to utilities.

Phase 5:    Implementation final implementation and wide-spread use of all changed systems and processes.

Mr. Sines noted that at this point in time we are in fairly good shape and contingency plans will be put in place to cover areas of concern during the next few months.

    Mr. Fink explained Senate Bill 63 which was approved by the 1999 legislature to improve pension benefits for employees who are members of the Pension System. If an employer agrees to participate in the Enhanced Contributory Pension System, employees will be required to contribute 2% of their salary to the new program. The new system, which is retroactive to July 1, 1998, gives the employee an option to pay the retroactive contributions or have a year=s unpaid liability against their retirement. Mr. Fink noted that the majority of our employees are already in the system as of July 1, 1998 and the ones who are excluded at this point are mostly custodial and cafeteria staff. Mr. Fink shared charts showing comparisons of retirement benefits of those employees under the existing pension system and the new program, pointing out the enhanced retirement benefits. He noted the resolution to participate must be signed and submitted to the State by July 1, 1999. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Enhanced Contributory Pension System agenda item was tabled by a unanimous vote. This item will be brought back later in the month so that there is time to gather information from those employees who may be affected by the proposed benefit program.

    Mr. Fink presented revised figures for the FY2000 budget to reflect the level of funding allocated by the Garrett County Commissioners. He noted the following revised totals:

Revenue:                                                                                               Expenditures:

County Tax Levy:                             $13,650,000                                Salaries:                                         $19,094,755

Estimated Prior year Balance:         $     853,399                               Fixed Charges:                              $   4,733,821

Total of All Receipts:                       $30,088,228                               Total of All Expenditures:            $30,088,228

    Mr. Fink noted the budget is decreased by $200,000 due to savings resulting from the Voluntary Retirement Incentive Program (VRIP). The FY 2000 Salary Schedules and FY2000 Rates of Pay and Incidental Expense Schedule were also reviewed. Dr. Teets recommended the Board approve the revised FY2000 Budget with attached salary schedules. Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the recommendation.

        Part X - Student Recognition

    Dr. Teets introduced Kalie Hostutler, a fifth grade student at Crellin Elementary School, and her parents, Henry and Kim Hostutler. Kalie is one of twelve winners of 257 posters submitted for the Maryland Board of Realtors Poster Contest. The poster contest theme was AEqual Housing Opportunities for the New Millenium.@ Kalie shared with the Board the plaque from the Board of Realtors and picture of the winners with the Governor Parris Glendening that she and the other winners received when they attended a celebration with the Governor. The Board and Dr. Teets congratulated Kalie for her talent and achievement.

        Part XI - Public Comment

    There was no public comment. Lisa Beeman left the meeting at this time. Mr. Raley thanked her for her time and service.

        Part XII - Personnel

    Dr. Teets recommended the following personnel action:

• Retirement:             Disability: John McBride, effective 4/1/99

             • Resignations:       Carlotta Christensen, Secretary VI, Professional Development Center, effective at the end of the school year

            • Appointments:      Barbara Thorn, .6 Data Processing Secretary V, Finance, Central Ofc.,

                                             April Tichnell, English Teacher, NH

                                            Michael Newcomer, English Teacher, NH

                                            Dawn Panther, Classroom Teacher, SX

                                            Gary Reichenbecher, Principal, NH

                                            Dana McCauley, Coordinator of Staff Development & School Improvement, Central Office

                                            Michelle Eggleston, Mathematics Teacher, SH

                                            Heather Miller, Social Studies/Computer Applications Teacher, SH

                                            Matthew Redinger, CPA/Special Education/Social Studies Teacher, SH

                                            Cindy Graham, Title I Resource Teacher, BR

                                            Steve Campbell, Alternative Education Teacher, Southern High School

                                            Connie Uphold, Alternative Education Teacher, Southern Middle School

                                            Scott Swauger, Custodian III, School to be determined, effective 7/1/999

        • Tenure:                   B. Keith Cain, Counselor, SH

                                          Charles Plauger, Science Teacher, SH

        • Emergency coaches for SH:    Susan Newton, Head Volleyball Coach

                                                               Ron Petrella, Head Girls= Soccer Coach

                                                               Christy Eyler, Assistant Softball Coach

                                                               Jon Hegeman, Assistant Boys Basketball Coach

                                                               Diane Arnett, Head Cheerleading Coach

                                                              Wendy Craver, Assistant Cheerleading Coach

        • Temporary Employment:     Ray McManis, Transition Teacher, SX, 6/10-16/99

        • Leave Without Pay:     Lori Otto, Teacher, Accident, June 16-17, 1999

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the personnel recommendations. Mrs. Rawe moved that the Board approve a salary increase for all non-represented employees in the amount of $1,139, and the salary for the superintendent be set at $79,310 for FY 2000 year. Upon a second by Mrs. Collins, the Board unanimously approved the motion.

        Part XIII - Administration, continued

    Mr. Fink explained that our current Group Term Life Insurance/AD&D/ and Short Term Disability Program was recently bid through MABE. Seven insurance carriers responded to the bid for the eleven counties who participated. If the Board chooses to participate in the program bid by MABE, it is recommended that the insurance be placed with Hartford Insurance Company. Hartford offers three-year guaranteed rates which result in savings of $8,450. Dr. Teets recommended that the Board approve that these insurance coverages be placed through MABE with the Hartford Insurance Company, effective September 1, 1999. On a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved the recommendation.

        Part XIV - Instruction

    Mr. Martin Green, Principal and Mr. Robert Yunker, Social Studies teacher at Northern High School presented objectives and action plans for the Middle States Accreditation of Northern High School. The new Middle States process of accreditation for growth involves a five-year cycle focused on measurable, student objectives which can be attained within the five years. The MSA committee has identified goals for increasing student technology skills, improving performance on advanced placement examinations and developing mathematics performance levels to prepare for Maryland High School Assessment and national standardized tests. Mr. Green and Mr. Yunker reviewed the schools objectives in regard to baseline data, action plan strategies, and proposed indicators of success.

    In the interest of time, Mrs. Sebold moved to table the agenda item regarding Health Advisory Committee Recommendations until the July meeting. Upon a second from Mrs. Rawe, the Board unanimously approved the motion.

    Dr. McCartney presented a request for approval of a field trip for VICA students to attend the National VICA Competition in Kansas City, Missouri from June 28 to July 3, 1999. Dr. Teets recommended the Board approve the trip. Dr. McCartney noted that the Board provides $2,000 to offset the costs of the trip. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board approved the recommendation and wished the students much success.

        Part XV - Board Concerns

    Because Mr. Raley needed to be excused to attend another function, the Board moved to ABoard Concerns@ on the agenda.

    Mr. Raley asked for input regarding Garrett County affiliation with the National School Board Association (NSBA). The Board took no action with respect to joining NSBA.

    All Board members and Dr. Teets plan to attend the MABE/State Board Regional Meeting and Dinner on June 16, 1999 from 4:30 to 7:00 p.m. at Allegany College of Maryland. Mr. Raley asked members of the press to publicize this opportunity for public forum on current educational issues.

    Mr. Raley shared a memorandum from MABE inviting nominations for the Charles W. Willis Memorial Award, which was established to recognize a present or former board member for outstanding service.

    The Board agreed to hold a special Board meeting on June 22, 1999 at 10:00 a.m. to take action on personnel matters, the Enhanced Contributory Pension System, and other topics that may be in need of attention before the regular July meeting.

        Part XVI - Council on Economics Education in Maryland (CEEM) Award

    Dr. Teets introduced Ms. Lisa Lantz and Ms. Carolyn Collen-DuBose, teachers at Grantsville Elementary School who were recognized at the elementary level for their innovative project on the basis of integrating economics into the curriculum. They were accompanied by their principal, Mrs. Linda Buckel. Mrs. Buckel, Ms. Lantz and Ms. Collen-DuBose explained that they received the elementary Entrepreneurship Education Award in CEEM=s Fourteenth Annual Award Ceremony for their fifth grade project to create and sell holiday ornaments. The award included a cash prize of $250 and a plaque which was presented to them at an Awards Program and Reception at Towson University on May 27, 1999. Dr. Teets and the Board offered their congratulations for their achievement and initiative.

    At 8:10 p.m. Mr. Raley excused himself from the meeting and relinquished the chair to Mr. Durst.

        PART XVII - Instruction

    Dr. Donald Forrester, Director of Elementary Education, explained the various components and proposed expenditures for the School Accountability Funding for Excellence (SAFE) Funding Projections for the FY 2000 grant proposal:

• Title I                                                                                            $1,053,099

• Dedicated State Compensatory Education (SCE)                 $    269,246

• Targeted Poverty Grant (TPG)                                                 $    345,260

• Extended Elementary Education Program (EEEP)                 $    311,484

• Targeted Improvement Grant (TIG)                                         $    188,636

• Teacher Development Grant (TDG)                                         $    104,000

• Safe and Drug Free Schools Grant                                          $      35,000

• Class-Size Reduction Grant                                                      $     185,141

• Provisionally Certified Teacher Assistance Program           $        4,711

Dr. Forrester noted that the SAFE grant would be brought back to the Board for action at the July meeting.

    Dr. Forrester noted that the federal government has allocated $185,141 to Garrett County for the 1999-2000 school year to reduce class size in grades one and two. The target size for this funding initiative is eighteen (18) students, on average, in each first and second grade classroom, and is to be used to supplement normal staffing allocation. Dr. Forrester stated that these funds will permit the hiring of 9.5 certified teachers who will serve as long-term substitutes, and to subsidize staff development opportunities. The proposal for the use of these federal funds was sent to MSDE in May, 1999.

    Dr. Forrester explained that in March 1999, COMAR 13A.08.01.02C was amended to include a provision which would authorize each local Board of Education to adopt a regulation to permit early admission to kindergarten and, by extension, to first grade. Dr. Forrester recommended a committee be formed to explore how and under what circumstances early admission to kindergarten might occur and to provide procedure should such a request be received. He noted his plans to have a draft procedure to present to the Board for discussion by the August 1999 meeting. After much discussion, the Board tabled any action and directed Dr. Forester to solicit feedback from principals on this issue to bring to the July Board meeting.

    Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information, presented data regarding the CTBS, fifth edition, which is nationally normed for grades two, four, six, and eleven. She presented a 1999-1997 comparison chart showing median percentiles and grade mean equivalents, citing generally consistent results at or above grade level in all areas. Dr. Mullinix noted these results were for a standard admission test, which means that some special education students are not included in these test results. Mr. Durst thanked Dr. Mullinix for her presentation.

    Dr. Mullinix presented for information a draft Board Policy and Administrative Procedure for Acceptable Use of Computers and Telecommunications, and a draft Procedure, Computerized Student Records. She explained, that while most schools do have a procedure in place, there is not a county-wide policy to address this area of concern. Dr. Mullinix added that the documents address uses which may become problematic, who may have access to what data, and generally, to make staff and students aware of responsibilities as users of this technology. Discussion centered on confidentiality of information, user responsibilities and consequences of unacceptable use, incorporation of policy into student handbooks, and CIMS account availability to staff. It was suggested to replace the word Apolice@ with the Aguarantee@ on the second paragraph of the policy. Dr. Mullinix will bring this policy and accompanying procedures to the July meeting for Board action.

    Dr. McCartney presented for information draft Board Policy 472.1 First Aid Procedures and accompanying draft Administrative Procedure 472.11. She noted that she and the school nurses have worked on these documents together to achieve county-wide consistency in procedures and daily log entries. This policy and procedure will be brought to the July meeting for Board action.

    Dr. McCartney also presented for information draft Board Policy 472.6 Postural Screening and its accompanying draft Administrative Procedure 472.61. Dr. McCartney will bring these documents along with the attachments (PS14 and Sample Letter) back to the July meeting for Board action.

Part XVIII - Information Items

a.  Release from Governor=s Press Office: Governor Announces Funding for School Construction - Allegany, Frederick, Garrett, and Washington Counties (5/14/99)

b.  MSDE News Release: Analysis of Advanced Placement Test Scores Shows High Performance Statewide (5/18//99)

c.  MSDE News Release: Family, School, Community Involvement Subject of MSDE Conference (5/20/99)

d.  MSDE News Release: State Board of Education Honors 24 Teachers of the Year (5/25/99)

e.  MSDE Bulletin, Vol. 10, No. 10 (5/18/99)

f.  MSDE Bulletin, Vol. 10, No. 11 (5//27/99)

g.  Letter from Dr. Grasmick to Lindsay Stanton re: AHarvest for the Hungry@ (5/24/99)

h.  Memo from Eric Schwartz, MABE to LSA Board of Directors re: MABE Website Redesign

i.  Letter from Gov. Glendening re: Route 40 School=s 1999 Governor=s Green School Award (5/17/99)

j.  Environmental Education Grant Information Update

k. April 1999 Attendance Bulletin

l.  1999-2000 School Calendar (5/11/99)

m. MSDE News Release: Teams From Two MD Public Schools Take Top Honors in Odyssey of the Mind World Finals (6/3/99)

n. MSDE News Release: 116 MD Students Selected to Receive Grants to Attend College (6/4/99)

        Part XVII - Adjournment

    By consensus, the Board agreed to adjourn at 9:55 p.m.

 

________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  July 13, 1999