Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 10, 1999






Oakland, Maryland 21550


Wednesday, March 10, 1999





        Part I - Call to Order

    Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting (rescheduled from March 9, 1999, because of inclement weather) to order at approximately 3:30 p.m. Members in attendance included Mr. Rodney L. Durst, Vice-President, Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

        Part II - Public Comment

    Mr. Raley recognized Mr. Lowell Leitzel who shared his concern, from the perspective as a teacher of seniors, regarding the early date chosen for high school graduation. He stated that seniors already miss a significant amount of class/course time due to senior activities, doubly so at Southern High School because of block scheduling. Mr. Leitzel stated this is even more of a dilemma with mixed classes (juniors/seniors) since juniors will receive more instructional time prior to final exams.

        Part III - Executive Session

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board of Education unanimously agreed to move to executive session at 3:45 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals and to consult with staff, consultants, or other individuals regarding pending or potential litigation. All members were in attendance for the executive session. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction; and Mr. Ervin Fink, Director of Finance and Human Resources were present during all or part of the executive session. During executive session, the Board reviewed a resignation, emergency coaches and volunteer coaching assistants, sabbatical leave requests, tenure recommendations, retirement incentives and discussed pending or potential litigation.

        Part IV - Reopening of Public Session

    At 5:10 p.m. the Board reconvened in public session. Mr. Raley asked the assembly to observe a moment of silence, after which he led the group in the Pledge of Allegiance to the Flag of the United States of America.

        Part V - Acceptance of Agenda

    Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the agenda and its addendum with the following amendments: Item #10, Stock Market Teams Recognition would be postponed until the April or May meeting; add professional leave and travel request under #9, Instruction.

        Part VI - VICA Presentation

    The Board recessed to the planetarium classroom for a presentation by the Southern High School VICA (Vocational-Industrial Clubs of America) team. The team performed the VICA opening/closing AEmblem Ceremony@ as a practice session for the competition which will be held on March 27, 1999, in Frederick, Maryland. Mrs. Mary Ann Shipe, teacher and advisor, introduced the students who participated: Erica Green, Stephen Lilly, Nicholas Oliverio, Sarah Pysell, Audrey Shipe and Arley Stimak. Team members Faryn Shaffer and Ashley Stimak could not attend this evening=s presentation.

    Dr. Teets and the Board members thanked them for sharing their presentation and wished them well in the upcoming competition.

        Part VII - Announcements

    The Board reconvened in the Board room at 5:30 p.m. Lisa Beeman, student Board member, has been excused from attendance at this meeting because of road conditions. The following announcements were noted:

• MABE conference scheduled for today, March 10, 1999, has been canceled.

• Budget presentation to the County Commissioners will be on March 23, 1999 at 10:00 a.m.

• Friendsville Elementary School holding bingo games on March 14, 1999, to fund playground equipment.

• Staff Development (Co-NECT) at Southern High on March 12, 1999, at 1:00 p.m.

        Part VIII - Approval of Minutes of February 9, 1999

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of January 12, 1999 were unanimously accepted as drafted.

        Part IX - Instruction

    Dr. McCartney presented for information the proposed revisions to Administrative Procedure 344.31 Promotion/Retention and accompanying information on the High School Service Learning Program. She noted that the revised procedure provides accommodations for students to be considered as twelfth graders when they have Aaccumulated fourteen credits, have been previously enrolled in high school at least three years, and be able to satisfy all program completion requirements@ while deleting the phrase Aand shall have met all competency and service learning requirements.@ Mrs. Karen Ray, Service Learning Coordinator, stated that this more positive approach allows students to participate in senior activities, while lending support in completing their requirements. Discussion continued relative to requirements of students transferring into the Garrett County school system.

    Dr. McCartney reviewed the proposed revisions of Board Policy 497.0 Home and Hospital Teaching Policy and Administrative Procedure 497.01 Home and Hospital Teaching which was introduced at last month=s meeting. Dr. Teets recommended that the Board approve the revised Policy 497.0. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously approved the revision.

    Dr. McCartney presented for information the revised draft of Board Policy 431.1 and Administrative Procedure 431.10 Enrollment Requirements. She explained the addition of A#5. Enrollment in Any Grade@ in the Policy which states, AUpon enrollment or re-entry of a child in a Garrett County school, parents/guardians must present evidence of birth, proof of immunizations and proof of residency. The child=s social security number is requested, but parents may refuse. Copies of these documents will be maintained in the child=s permanent record.@ The first draft of the new procedure shows lists of acceptable documentation to implement the policy. Mr. Raley asked that Dr. McCartney review and perhaps rewrite to clarify the procedure for Allegany County resident students who may necessarily attend Garrett County schools, and change the phrase Aparents may refuse@ in #5 to Ais not required.@ This policy will be brought back to the April meeting for action.

    Dr. McCartney gave an update and a brief history of the Health Department Abstinence Program. She noted she has been working with the Health Department on the after school program which includes an abstinence education component. After several months, the State has awarded the grant to the Health Department and has authorized another questionnaire. She distributed the draft questionnaire that will be administered in conjunction with the program, which is completely voluntary for seventh and eighth graders who participate in the after school program. Dr. McCartney commended Kendra Todd of the Health Department for obtaining the grant award and addressing concerns of the committee regarding the previous draft questionnaire. Mrs. Sebold is the Board of Education representative on the committee.

    Dr. McCartney presented for information a proposed draft for the new Administrative Procedure 333 High School Course Selection and School Schedules. This procedure was developed to address concerns of the Board raised during the review of Administrative Policy 332. 0 A Procedure to Modify the Curriculum of the Garrett County Public Schools by Adding or Deleting Programs and Disciplines at the February meeting. The new procedure will provide the county master list of course offerings to the Board in January prior to the start of the course selection process. Then, in September, principals will provide to the Board a list of courses which will not be taught. Dr. McCartney distributed to Board members the high school course selection handout which is given to students each year.

    Mr. Steve Kisner, teacher at Southern High School, presented his request for professional leave and travel approval to attend the AAgribusiness in a Global Environment and Food for All@ inservice training/trainer workshop to be held in Dallas, Texas, from April 30 to May 1, 1999. Noting that the National Association provides all costs for the trip except for that of substitute teacher, Mr. Kisner stated that he would become a trainer for Maryland and would be available to provide staff development at the local and State level. Dr. Teets recommended the Board approve the trip request. Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board unanimously approved Dr. Teets=recommendation.

    Dr. McCartney presented a request for professional leave and travel approval for Virginia Craig, reading specialist, to attend the International Reading Association Convention in San Diego, California, May 2-7, 1999. Dr. McCartney noted that reimbursable expenses would be funded by the local budget and Mrs. Craig would cover her airfare. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved Dr. Teets= recommendation to approve the request.

    Dr. Teets recommended the approval of a field trip for Northern High band to travel to Bush Gardens and Williamsburg for an adjudication/band festival, April 29-May 2, 1999. Additionally, he recommended the approval of a field trip for Grantsville Elementary School third graders to Sandy Point State Park on May 18, 1999, funded by a the school=s Chesapeake Bay Grant. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved both field trips.

        Part X - Personnel

    Dr. Teets made the following personnel recommendations:

                Resignation: Carroll Smith, Media Assistant, Accident Elementary, effective 3/15/99

                Emergency Coach: Ron Opel, Boys= Track Coach, Northern High

                Susan Newton, Girls= Tennis Coach, Southern High School

                Sabbatical Leave Requests: Sharon Platter, Teacher, Accident Elementary

    Upon a motion by Mr. Durst, seconded by Mrs. Rawe, the Board unanimously approved the personnel recommendations.

        Part XIII - Administration

    Mr. Fink presented the calendar committee=s proposed 1999-2000 School Calendar for the Board=s review, noting that the calendar would be brought to the April meeting for action.

        Part XIV - Board Concerns

    Mrs. Lynn Bell, Principal of Southern High School, and Mr. Martin Green, Principal of Northern High School, spoke to the Board in regard to setting a date for Commencement exercises for the graduating class of 1999. Dr. Teets recommended that the date chosen by the high schools, June 6, 1999, be approved. Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the recommendation. Commencement exercises will be held on June 6, 1999, at 1:00 p.m. for Southern High School, and at 4:00 p.m. for Northern High School.

    Dr. Teets and Mr. Fink presented the FY 2000 Budget Request for final review, noting that $500 was moved from instruction to administration, Board of Education, Reimbursable Mileage. Therefore, the final budget amount of $33,985,403 remains the same. Dr. Teets recommended that the Board accept the budget as presented. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board accepted the FY 2000 budget.

    Mr. Raley shared a letter from Delegate George Edwards regarding HB34 acknowledging our funding concern. Dr. Teets noted that he spoke with the State Superintendent relative to the funding formula for school construction.

        PART XIV - Information Items

a. MSDE News Release re: MSDE Receives Grant . . . Students with Disabilities (02/10/99)

b. MSDE Bulletin, Vol. 10, No. 3 (2/16/99)

c. Report to County Commissioners (WT: 2/23/99)

d. The Steering Wheel (Transportation Newsletter) (2/12/99)

e. Home & School Connection, March 1999

f. The Scoop, Vol. 7, No. 3, March 1999

g. MSDE News Release re: State Superintendent, School Board Move to Maintain Teacher Quality in Setting High Qualifying Scores on New Exams for Teacher Certification (02/23/99)

h. MSDE News Release re: Grasmick Receives Prestigious Award for Public Service (03/04/99)

i. MSDE News Release re: MD Makes Significant Progress on Nation=s Reading Report Card (3/4/99)

j. Letter from T. Domenick & K. Skipper re: National Day of Prayer (2/26/99)

k. Annual Report for the 1997-98 School Year

l. ASBO Matters, Vol. 31, No. 4 (March 1999)

        Part XV - Adjournment

    By consensus, the Board agreed to adjourn at 7:47 p.m.


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  April 13, 1999