Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 9, 1999






Oakland, Maryland 21550


Tuesday, February 9, 1999





        Part I - Call to Order

    Mr. James M. Raley, President of the Garrett County Board of Education, called the meeting to order at approximately 3:05 p.m. Members in attendance included Mr. Rodney L. Durst, Vice-President, Mrs. Madeleine Collins, Mrs. Camilla Rawe and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

        Part II - Public Comment

    There was no public comment at this time.

        Part III - Executive Session

    Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board of Education unanimously agreed to move to executive session at 3:35 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals. All members were in attendance for the executive session. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction; and Mr. Ervin Fink, Director of Finance and Human Resources were present during all or part of the executive session. During executive session, the Board reviewed leaves without pay, approval of bus drivers, change of name on bus contract, county bus routes, and retirement incentives.

        Part IV - Reopening of Public Session

    At 5:05 p.m. the Board reconvened in public session. Miss Lisa Beeman, student Board member, joined the meeting at this time. Mr. Raley asked the assembly to observe a moment of silence, after which he led the group in the Pledge of Allegiance to the Flag of the United States of America.

        Part V - Acceptance of Agenda

    Upon a motion by Mrs. Rawe, seconded by Mrs. Sebold, the Board unanimously approved the agenda with the following amendments: move Field Trip Request to 5:30 p.m. item; postponement of recognition of Southern High School Stock Market Team until the March Board meeting; and add Mr. Durst=s Legislative Update under #13. Board Concerns.

        Part VI - Announcements

    The following announcements were noted:

  • March 1-5, 1999 is School Breakfast Week

  • March 5, 1999 is MABE Conference, ALocal Board=s Role in Student Achievement.@ Dr. Teets asked that Board members let him know who plans to attend in order to register before March 1, 1999.

  • The April Board meeting will be held immediately after the School+Business=Partnership annual luncheon at Will o= the Wisp. Details of this luncheon will be forthcoming.

        Part VII - Approval of Minutes of January 12, 1999

    Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Minutes of January 12, 1999 were unanimously accepted with the following amendments: Part IV - reverse names of nominators of President; Part VI - note when student Board member joined the meeting; and delete the word Aby@.

        Part VIII - Single Audit Report

    Mr. Jim Murray of Rodeheaver and Associates presented a report of the FY 1998 Single Audit Report noting that this report would close out his audit engagement for FY 1998. The programs tested for this audit included IDEA Part B - Special Education State Grants, Career and Technology Education, Goals 2000/Schools for Success, and the Child Nutrition Cluster. Mr. Murray noted that no material weaknesses or reportable conditions were found, and that the Board of Education complied, in all material respects, with the requirements that are applicable to each of its major federal programs for the year ended June 30,1998. Dr. Teets thanked Mr. Murray and Board staff for their fine work on this audit.

        Part IX - Administration

    Dr. Teets presented Board Policy 101 Student Member to the Board of Education and Administrative Procedure 101.1 Student Board Member Selection Process which were reviewed at the January Board meeting. Dr. Teets noted that the modifications to Administrative Procedure 101.1, 4. and 7.b, requested by the Board at the January meeting had been incorporated in this final draft. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, Board Policy 101 was unanimously approved.

    Dr. Teets noted the need to revise Board Policy 103Board Meeting Procedures to accommodate the change from 3:00 p.m. to 3:30 p.m. as the new starting time for the Board meetings. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved the revision.

        Part X - Instruction

    Dr. McCartney presented the field trip request for the Southern High School band to travel to Atlanta Georgia during April 7-10, 1999. Mr. Richard Clever, band director, explained that the music festival competition was scheduled during a holiday, therefore, just three school days would be missed. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved the field trip request.

    Dr. Pat Mullinix, Coordinator of Research, Evaluation, and Information brought before the Board a request from principals that the initial administration of the Maryland Writing Test be changed from grade eight to grade seven. This proposal is to allow more focus to be placed on MSPAP testing in grade eight. During the transition year, the test will be administered (December, 1999) to students in both grade seven and eight. Dr. Mullinix noted that a written request will be presented to the Maryland State Department of Education within the next couple of weeks.

    Dr. Mullinix reported that she disseminated an evaluation form and analyzed approximately 500 responses regarding the first Board of Education informational calendar (1998-99). Based on those responses, Dr. Mullinix proposed that a 1999-2000 calendar be printed, noting that 58% of the respondents said they Afrequently@ referred to the calendar. She suggested cutting costs by printing fewer copies. Discussion continued relative to method of distribution and informational content of the calendar, with the Board concurring that the calendar has been an asset and it should continue to be available.

    Dr. McCartney and Mrs. Jo Ann Vent, Supervisor of CTE/CE presented the proposed revision of Administrative Procedure 332.0 A Procedure to Modify the Curriculum of the Garrett County Public Schools by Adding or Deleting Programs and Disciplines, noting the addition of the following:

  • Career and Technology Education classes with a diminishing enrollment trend are placed on alert status. During the year=s alert status, the program is evaluated as to reasons for low enrollment and possible solutions are sought. At the end of that year, a recommendation with input from the school principals and the CTE Advisory Committee is made as to whether to restructure or eliminate that program.

    Dr. McCartney and Mrs. Vent noted that this procedure was shared with the CTE Advisory Council and principals. Discussion centered on whether this procedure should include non-CTE classes that show similar enrollment trends, the role of principals in this evaluative process, how grant funds are impacted by enrollment in CTE classes, and the desire of Board members to be apprised of low class enrollment trends. Dr. McCartney noted that this procedure will be brought back to the March Board meeting after further review.

    Dr. Donald Forrester, Director of Curriculum and Instruction, PK-5, noted that the Board had received with the agenda a thumbnail sketch of each school=s School Improvement Plan (SIP). He introduced Mrs. Linda Buckel, Principal of Grantsville Elementary School, who gave an overall review of her school=s SIP. Mrs. Buckel introduced several members of her staff who accompanied her for this presentation. She distributed a folder to each Board member which included an overview of Grantsville School=s SIP, highlighting demographic information, data-based decisions, reading and math activities, school yard habitat, parent community involvement, and pupil services goal. Mrs. Buckel also shared a videotape showing various aspects of the school environment and programs of special interest. Dr. Teets complimented Mrs. Buckel and her staff not only on the quality, but the well-roundedness of the program presentation.

    At this time, the Board took a short break.

    As the Board reconvened at 6:40 p.m., Commissioner Ernest Gregg, Board of Education Liaison, joined the meeting.

    Dr. McCartney and Ms. Jennifer Kotulak, Pupil Personnel Worker, presented the draft Board Policy 345.44 and Administrative Procedure 345.441 Parent Surrogate Guidelines, which had been reviewed by the Board at the January Board meeting. Dr. Teets recommended the adoption of the revised policy. Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board unanimously approved Board Policy 345.44.

    Next, Dr. McCartney and Ms. Kotulak noted that the draft Board Policy 474.23 and Administrative Procedures 474.231 and 474.232 Child Abuse and/or Neglect had been revised to include Amental injury@ and had been reviewed at the January Board meeting. Upon a recommendation to approve the policy by Dr. Teets, Mrs. Rawe moved to accept Board Policy 474.23 as drafted. Mrs. Sebold seconded the motion and the Board unanimously voted to approve.

    Dr. McCartney next presented Board Policy 497.0 and Administrative Procedure 497.01 Home and Hospital Teaching Policy, noting this procedure would be brought back to the March meeting for action. She explained that the revision was made to comply with IDEA, Americans with Disabilities Act, and section 504 of the Rehabilitation Act of 1973, and is designed to provide guidance to home and hospital teaching situations.

    Dr. McCartney also presented Board Policy 420.0 Pupil Services, noting that the only change was editorial to properly include Office for Children, Youth and Families to the list of community services available to children. Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Board unanimously accepted the policy as revised.

    Board Policy 726.62 Charity Drives was reviewed by Dr. McCartney, who noted that the policy was again discussed at the previous A&S meeting. She noted that, as a result of suggestion from the Board at the January meeting, a last paragraph was included, as follows:

At the end of each school year, schools will submit a report for Board review which indicates the names of charity drives, the approximate amount of instructional time used to support each charity drive, and any educational connection.

    She noted that other concerns raised by the Board were discussed with the A&S group as well, but the principals felt comfortable with the policy as drafted. Upon a recommendation by Dr. Teets, Mrs. Collins moved that the Board approve the policy as revised. Mrs. Rawe seconded the motion, and the Board unanimously voted to approve.

        Part XI - Public Comment

    Mr. Raley recognized Mr. Joe Heatherman, who reserved his comments until personnel matters will be presented.

        Part XII - Personnel

    Dr. Teets made the following personnel recommendations:

            Leave Without Pay:         Jill Roberts, Special Education Assistant, AC, 2 days (3/31/99 and 4/1/99)

                                                       Ross Glotfelty, Teacher, FV, 0.5 day, (1/12/99)

                                                       Rita Robinson, Secretary, NH, possibly (8) one-half days

                                                       Jane Nolan, teacher, NX, 3 days (4/8, 9, 12/99)

            Bus Drivers for Final Approval:    Valerie Ray (for Alice Bittner)

                                                                        Anna Colmer (for anyone)

                                                                        Margaret Brock (for anyone)

            Voluntary Retirement Incentive Program (VRIP)

    Dr. Teets and Mr. Fink provided a brief summary of the VRIP program, noting that the program is designed to be utilized by those certificated teachers, certificated administrative and supervisory personnel, and support personnel who have twenty (20) years of service in Garrett County and qualify for full or early retirement based upon regulations of the Maryland State Retirement/Pension System. The program is designed to provide a health plan incentive to participating employees, while also providing budgetary savings to the Board of Education. Mr. Fink noted that benefits included up to $4,000 for certificated employees and $2,000 for support personnel per year toward health insurance premiums up to age sixty-five (65) if the employee remains on the Board=s health plan. Dr. Teets also explained that the goal is twenty (20) certificated employee retirements. Mr. Fink noted since a shortage of teacher applicants is anticipated in the near future, now is a better time to find replacements.

    Mr. Raley recognized Mr. Heatherman who expressed his appreciation of the efforts to provide this incentive, but would like to see it continued beyond this year. He recounted the pros and cons of the proposal, noting that many experienced teachers leaving the system could be a hardship on the schools. Mr. Heatherman noted that the program could be used as a recruiting tool if it would be a continued policy, and the system would see a benefit. He stated he was glad the Board of Education offered this program, rather than it being a negotiated item.

    Dr. Teets acknowledged Mr. Heatherman=s concern about losing many experienced employees, noting that the Board was not in a position to offer more at this time. He mentioned an additional concern was administrator turnover, explaining that administrators would be given a longer window to exercise their retirement plans. Mr. Durst commented on the impact on local economy since this was an opportunity to employ several graduates living in the area who were seeking teaching jobs.

    Mr. Durst moved, and Mrs. Collins seconded, to accept all personnel recommendations made by Dr. Teets. The Board unanimously approved these recommendations.

        Part XIII - Board Concerns

    Dr. Teets distributed a copy of HB34 to the Board members, explaining that this bill, sponsored by Speaker Cass Taylor, prevents Allegany, Garrett, Somerset, and Talbot from losing funding because of declining enrollment and provides for additional funding to all counties. He noted he will attend a legislative hearing in this regard on February 16, 1999. Dr. Teets asked the Board to officially act in support of HB34. Mr. Durst moved, and Mrs. Rawe seconded, that the Board support HB34 in the form of letters. The Board unanimously agreed. Letters signed by Mr. Raley will be sent to Delegate Edwards and the House Ways and Means Committee Chair and Vice-Chair.

    Mr. Raley distributed a memorandum regarding the request of Delegate Louise Snodgrass to share information she drafted to Board of Education Presidents. At the request of Frederick County school board, Delegate Snodgrass is advancing legislation to grant permissive taxing authority to local boards of education. Discussion ensued regarding the negative and positive aspects of having potential taxing authority. Mrs. Sebold moved that the Board not support this legislation at this time. As there was no second, discussion continued, resulting in Mr. Raley noting that he will respond to Delegate Snodgrass that the Board feels there is not sufficient information to make a decision in support of this proposal at this time.

    Mr. Raley and Dr. Teets also noted they each wrote to Governor Parris Glendening relative to funding support for the Northern and Southern High Schools projects.

    Mr. Durst gave an overview of pending legislation discussed during his MABE legislative meeting.

    The Superintendent=s FY 2000 Budget will be presented to the public on February 22, 1999 at 7:00 p.m. at Garrett Community College. The Board will reconvene in special session on March 1, 1999 at 6:00 p.m. for a budget work session prior to taking action on the final FY 2000 Budget Request at the March 9, 1999, regularly scheduled Board meeting.

    Mr. Raley expressed his appreciation to Commissioner Gregg for attending the Board meeting.

        PART XIV - Information Items

a. Letter to Governor Parris Glendening re: funding request for NH/SH renovation completion (Mr. Raley: 2/2/99)

b. Letter to Governor Parris Glendening re: funding request for NH/SH renovation completion (Dr. Teets: 2/1/99)

c. MSDE News Release re: MD=s 1998-99 Blue Ribbon Schools Will Be Honored (01/21/99)

d. MSDE News Release re: Univ. Partnership to Set Up MD Technology Academy . . . (02/01/99)

e. MSDE News Release re: Dr. Grasmick Testifies Before Congressional Committee . . (01/29/99)

f. MSDE Bulletin, Vol. 10, No. 1 (01/15/99)

g. Memo from MSDE re: New State Board of Education Members (01/19/99)

h. January 11, 1999 LSA Meeting (Mr. Fink: 2/1/99)

i. January Report to County Commissioners (Dr. Teets: 01/26/99)

j. Attendance Bulletin - November 1998

k. Attendance Bulletin - December 1998

l. Home & School Connection - February 1999

m. ASBO Matters, Vol. 31, No. 3 - January 1999

n. Financial Board Report - as of January 31, 1999

        Part XV - Adjournment

    By consensus, the Board agreed to adjourn at 8:00 p.m.


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  March 9, 1999