Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 12, 1999





Oakland, Maryland 21550


Tuesday, January 12, 1999




        Part I - Call to Order

    Mr. James Raley, Vice President of the Garrett County Board of Education, called the meeting to order at approximately 3:15 p.m. Members in attendance included Mr. Rodney Durst, Mrs. Charlotte Sebold, Mrs. Camilla Rawe and Mrs. Madeleine Collins, and Dr. Wendell Teets, Superintendent of Schools.

        Part II - Public Comment

    There was no public comment at this time.

        Part III - Oath of Office

    Mr. David Martin, Clerk of the Circuit Court of Garrett County, administered the oath of office to the newly elected Board members, Mrs. Collins, Mr. Durst, and Mrs. Rawe for the period of 1999-2002. He then read the member=s Commissions from the Governor of Maryland.

        Part IV - Election of Officers

    In order to conduct the election of president of the Board of Education, Mr. Raley relinquished the chair to Dr. Teets who asked for nominations. Mr. Raley was nominated by Mr. Durst. After a motion by Mr. Durst and a second by Mrs. Sebold to close the nominations, the Board voted 4-0 to elect Mr. Raley as president. Mr. Raley abstained from voting. Mr. Raley then assumed the chair and asked for nominations for the vice presidency. Mrs. Sebold nominated Mr. Durst. Upon a motion by Mrs. Collins and a second by Mrs. Sebold to close the nominations, Mr. Durst was elected as vice president by a vote of 3-0, with Mr. Durst abstaining from voting.

        Part V - Executive Session

    Upon a motion by Mrs. Sebold, seconded by Mrs. Collins, the Board of Education unanimously agreed to move to executive session in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title to discuss personnel matters affecting one or more individuals and to consult with staff, consultants, or other individuals regarding pending or potential litigation. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction; and Mr. Ervin Fink, Director of Finance/Human Resources were present during all or part of the executive session. In addition to legal matters, the Board discussed appointments, a resignation, volunteer coaches and leave without pay.

        Part VI - Return to Public Session

    Miss Lisa Beeman, student Board member, joined the meeting at this time.

    At 5:05 p.m. Mr. Raley re-opened the public session and asked the Reverend Richard Tepper of the Terra Alta Baptist Church to lead the assembly in an invocation, after which Mr. Raley led the Pledge of Allegiance to the Flag of the United States of America.

        Part VII - Acceptance of Agenda

    Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the agenda was accepted with Item 13. Board moved to 5:15 p.m.

        Part VIII - Approval of Minutes of December 8, 1998

    Upon a motion by Mrs. Sebold, seconded by Mrs. Rawe, the Minutes of December 8, 1998, were accepted with a grammatical correction on page 3037 and the addition of the readers= names of the Resolutions in tribute to Patrick Riley and Dale Carpenter.

        Part IX - Board Concerns

    Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously agreed to hold regularly scheduled meetings on the second Tuesday of the month, beginning at 3:30 p.m., in the board room at the Board of Education building.

    Dr. Teets recommended that Mr. Robert Watson be retained to serve as school board attorney for the calendar year 1999. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously agreed to accept the recommendation.

    Dr. Teets then recommended that the auditing firm of Rodeheaver & Associates be retained to complete the audit for the Fiscal Year 1999. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved the recommendation

    Upon a motion by Mr. Durst, seconded by Mrs. Collins, the Board unanimously approved the following committee assignments:

Teacher Education Coordinating Council                                       Camilla Rawe                        (Madeleine Collins, alternate)

Health Advisory                                                                                  Charlotte Sebold                  (Rodney Durst, alternate)

Hickory Environmental Education Center Advisory                      James Raley                          (Camilla Rawe, alternate)

Multicultural Advisory Panel                                                             Madeleine Collins               (Charlotte Sebold, alternate)

Wellness Council                                                                                 Charlotte Sebold                  (Camilla Rawe, alternate)

Food & Nutrition Services Advisory                                                Madeleine Collins               (Charlotte Sebold, alternate)

Fine Arts Advisory                                                                              James Raley                          (Camilla Rawe, alternate)

Work Force Preparation Advisory                                                    Charlotte Sebold                  (Madeleine Collins, alternate)

Advisory Committee on Education                                                    Madeleine Collins               (Charlotte Sebold, alternate)

Ethics Panel                                                                                            Rodney Durst                      (Charlotte Sebold, alternate)

Western Maryland Economic Development Task Force

     - Sub-committee on Education                                                      Madeleine Collins               (Charlotte Sebold, alternate)

MABE Budget and Planning                                                              James Raley                         (Madeleine Collins, alternate)

MABE Legislative                                                                                Rodney Durst                      (James Raley, alternate)

NSBA/MABE Federal Relations Network                                        Rodney Durst

MABE Legal Services Association                                                   Charlotte Sebold                  (Ervin Fink, alternate)

    Dr. Teets shared with the Board a membership update for the Advisory Committee on Education (ACE), noting the following new member recommendations:

  • Rev. William Skipper, representing the Republican Central Committee

  • Mr. Dale Carpenter, as a representative of northern area service club

  • Mrs. Susan Athey-Oxford, representing the League of Women Voters

  • Dr. Gail Herman, representing the AAUW

  • Rev. Richard Tepper, representing the Ministerial Association

  • Mr. Wayne Gillespie, at-large member

Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board unanimously approved the new member recommendations. Dr. Teets noted that with the acceptance of the above individuals, the ACE committee has a full membership.

    Dr. Teets shared with the Board a proposed Student Board Member policy and procedure outlining the application process for students and the selection process. Upon discussion, the Board asked Dr. Teets to include the phrase Aexclusive of executive session@ in 7.b and questioned the need for a videotaped interview since the Board meets the applicants face to face. Dr. Teets will review these changes with David Mayfield, County Student Council Advisor, and will bring the revised policy and procedure to the February Board meeting for action.

    Mr. Durst presented the Maryland Association of Boards of Education legislative update. In addition, he brought information regarding the Legislative Day meeting in Annapolis on February 4, 1999, at 10 a.m., for Board members to meet with legislators and discuss issues and funding. Dr. Teets added that Mr. Raley and he will attend a breakfast meeting prior to the legislative meeting with the Garrett County Development Corporation/Chamber of Commerce and the Garrett County Commissioners. Each Board member agreed to attend the Legislative Day meeting.

    After Mr. Durst reviewed two new proposed bills to be introduced before the Legislature, he left the meeting for a prior commitment.

        Part X - Instructional Concerns

    Mrs. Pamela Neal, Coordinator of Staff Development, presented the November 20, 1998 County-Wide Staff Development Evaluation Summary. She noted that the featured speaker for the day was Mr. Eric Jensen, brain compatible learning specialist. Mrs. Neal stated that overall evaluative comments and ratings were very positive and staff responses would be helpful in planning future events.

    Dr. Donald Forrester, Director of Curriculum and Instruction PK-5, presented an update on the Fine Arts grant proposal which will be submitted to MSDE. Dr. Forrester, noting that the grant is highly competitive, stated that the $25,000 grant request is to assist with alignment of the K-12 curriculum with the MSDE content standards for fine arts.

    Dr. McCartney noted that the annual Arts Festival will be held on April 10, 1999, and that Carolyn Collen-Dubose will again be in charge of the event.

    Dr. McCartney presented proposed revisions to Board Policy 345.44 Parent Surrogate Guidelines and the accompanying Administrative Policy 3455.411, noting that the updates for this policy and procedure are guided by law and reflect the Individuals with Disabilities Education Act (IDEA). Additionally, she noted that Garrett County utilizes twelve (12) parent surrogates who act in the stead of parents in the ARD process. This policy and procedure will be brought back to the February meeting for action. Ms. Jennifer Kotulak, Pupil Personnel Worker, was in attendance to respond to Board member=s questions. Dr. McCartney thanked Ms. Kotulak and the Pupil Services Department staff for their efforts during the director=s absence. Dr. McCartney noted that the updating of policies and procedures is in preparation for an upcoming Pupil Services Review.

    Dr. McCartney and Ms. Kotulak presented Board Policy 474.23 Child Abuse and/or Neglect Policy and the accompanying Administrative Procedures 474.231 and 474.232, again noting that the revisions reflect the latest law. The policy and procedures will be brought back to the February meeting for action.

    Dr. McCartney reviewed Board Policy 726.62 Charity Drives, noting that principals favorably reviewed the policy at an A&S meeting. Discussion centered upon the input of School Improvement Teams and Faculty Advisory Councils in the selection of charity drives within the schools, and the extent of need for a policy to protect the schools from a deluge of requests. The need for data feedback in the form of an annual report of instructional time used relative to charity drives and its relationship to curriculum was discussed. Dr. McCartney will take the suggestions back to the A&S meeting and bring the draft policy back to the February meeting.

    The Board agreed to take a short break at 7:05

        Part XI - Public Comment

    The Board reconvened at 7:10 p.m. There was no public comment at this time.

        Part XII - Student Recognition

    The following students were recognized and read or presented their art or poetry which was selected (for school year 1997-98) by Governor Glendening for inclusion in the anthology, AOf Dandelions and Dreamers: Selections of Poetry and Art by Maryland Students@:

      Sarah Cosner, Yough Glades Elementary School, daughter of Mr. and Mrs. Steve Cosner

  • Poetry: Nature=s Fantasy

      Tessa Folk, Northern Middle School, daughter of Mr. and Mrs. Richard Folk

  • Weaving: Untitled

      Micah Plevyak, Northern High School, son of Bruce Taliaferro and Vicki Teets

  • Poetry: A Squirrel=s Burial Ground

These students and their families were guests of Governor and Mrs. Glendening at the Government House on December 12, 1998. The Board congratulated each of the students for their achievements.

    Dr. Teets then presented two additional students who were invited to the Governor=s Brunch to be recognized for their literary contributions which were selected for display at the State Capitol during the 1997-98 school year:

      Melissa Meyers, Friendsville Elementary School, daughter of Mr. and Mrs. Michael Myers

  • Poetry/Artwork

      Geneva Yoder, Swan Meadow School, daughter of Mr. and Mrs. Paul Yoder

  • Poetry/Painting: Ancestor

The Board congratulated the Melissa and Geneva for their accomplishments.

    Dr. Teets then introduced two Southern High School students who designed Christmas cards utilized by the Board of Education and the Superintendent to be sent to each employee and other organizations:

  • Lauren Rudy, daughter of Mr. and Mrs. Bob Rudy

  • Annika Schreiber, daughter of Mr. and Mrs. Daniel Donley

Dr. Teets presented Miss Rudy and Miss Schreiber with a framed and matted copy of their artwork as a gift, noting his appreciation of their efforts. Additionally, he introduced and expressed his appreciation to Mrs. Sonia Pratt, art teacher, and Mr. Chris Csonka, computer teacher, who, in cooperation with Mrs. Lynn Bell, principal, contributed to the creation and development of the cards. Dr. Teets noted that it was a difficult decision to choose two from the exceptional selection of cards submitted. The Board expressed their appreciation for the students= artwork and cards.

        Part XIII - Personnel

    Upon the recommendation of Dr. Teets, Mrs. Rawe moved, with a second from Mrs. Sebold, that the following personnel action be approved:

  • Appointments:                Connie Brown, Bus Driver, 4.25 hours/day, effective 12/14/98

                                                         Margaret Brock, Bus Assistant, 4.25 hours/day, effective 12/14/98

                                                         Karen Friend, Cafeteria Worker (Satelliting), 2.5 hours/day, SH,  effective 01/19/99

  • Resignation:                     Brenda Shaffer, Bus Driver, effective 12/11/98

  • Emergency Coach:          Dianne DeWitt, Assistant Girls= Basketball Coach, NH

  • Transportation:                Lewis Savage, Driver, for Kamp Bus Service, Inc.

                                                         Janet Sliger, Assistant, for anyone

  • Leave Without Pay:        Naomi Beitzel, February 17-19, 1999, for travel

The Board approved the personnel recommendations with a vote of 3-0, as Mr. Durst was previously excused from the meeting.

        Part XIV - Instructional Concerns, continued

    Dr. McCartney presented information for the Board=s consideration of approval to submit a grant application for a Goals 2000 Year V Grant for funds to assist with comprehensive school reform program (CoNECT) and staff development for Broad Ford Elementary and Southern Middle Schools. The $200,000 grant would be renewable for two additional years. Upon a motion by Mrs. Collins, seconded by Mrs. Rawe, the Board approved moving forward with the grant application on a vote of 3-0.

    Dr. McCartney explained a professional leave and travel request from Southern Middle School for Mrs. Susan Harkins to attend a conference entitled AStay on Top When You=re in the MIDDLE,@scheduled for Friday, February 19, 1999, in Cincinnati, Ohio. She explained that the funds for this trip would be paid from a Professional Development Grant (TDP). Upon a recommendation by Dr. Teets to approve the trip, Mrs. Sebold moved, with a second from Mrs. Collins, to approve the request. The Board approved with a vote of 3-0.

        Part XV - Administrative Concerns

    Mr. Durst rejoined the meeting during this presentation.

    The Board developed the following FY 2000 budget calendar:

  •         February 22, 1999   Presentation of Superintendent=s FY 2000 Budget to Public:   7:00 p.m., Garrett Community College, Room 306CE

  •         March 1, 1999          Board of Education Work Session, Board Room, 6:00 p.m.

  •         March 3, 1999         Additional Work Session, if necessary

  •         March 9, 1999         Board of Education Action on FY 2000 Budget, 6:00 p.m.

  •         March 12, 1999       FY 2000 Budget Submission to County Commissioners

Mr. Fink reported that all school budget requests had been received, as well as most of the non-instructional budget requests.

    Dr. Teets presented a Capital Improvement Program (CIP) update, noting that he, Mrs. Bell and Mr. Sines met with the County Commissioners on December 22, 1998, to request funding assistance to employ an architect to begin work on the Northern and Southern High School gym, stage, and library projects, in addition to the other projects listed in the CIP. He noted that funding is also being sought in Annapolis for rural schools which have not had sufficient funds to complete renovations. Dr. Teets will follow up with a letter to the Governor.

    Miss Beeman distributed copies of the Northern High School newspaper.

    Dr. Teets noted that Northern High School band and Northern Middle School=s jazz ensemble will be participating in inauguration activities in Annapolis on January 20, 1999.

        Part XVI - Information Items

    a.    Letter to Dr. Teets re: National School Lunch Program Review (MSDE: 12/15/98)

    b.    MSDE Bulletin, Vol. 9, No. 18 (12/11/98)

    c.    MSDE Bulletin, Vol. 9, No. 18 (12//08/98)

    d.    MSDE news Release: New MSDE Websites Make MSPAP Data, School Improvement Help Available Around the World (12/22/98)

    e.    MSDE New Release: Maryland Technology Showcase Displays High-Tech Learning (12/9//98)

    f.    Home & School Connection, January 1999

    g.    January 1999 School Activities Calendar

    h.    MSDE Memo re: Maryland High School Assessment Prototype Items (12/17/98) (Board Member agenda packets only

        Part XIV - Adjournment

    By consensus, the meeting was adjourned at 8:35 p.m.


________________________________________ _______________________________________
James M. Raley Wendell D. Teets
President Secretary/Treasurer
Approved:  February 9, 1999