Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes October 13, 1998






Oakland, Maryland 21550


Tuesday, October 13, 1998



Part I - Call to Order

Mr. Patrick Riley, president of the Garrett County Board of Education, called the meeting to order at approximately 3:05 p.m. Members in attendance included Mr. Dale Carpenter, Mr. Rodney Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Presentation to Student Member of the Health Advisory Committee

Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction, introduced Suzanne Gilbert, now a ninth grade student at Southern Garrett High School, who served last year as the representative of middle school students for the Health Advisory Committee. Dr. McCartney presented Miss Gilbert with a certificate of appreciation for the time and valuable input that Miss Gilbert contributed last summer during the development of the Health Program of Studies for the middle school.

Part IV - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board of Education agreed, 3-0, to move to executive session at 3:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title to consult with the Board attorney and to discuss personnel matters affecting one or more individuals. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction; Mr. Robert Watson, Board attorney; Miss Henrietta Lease, Director of Curriculum and Instruction, 9-12; Mr. Ervin Fink, Director of Finance/Human Resources; Mr. Scott Germain, Food and Nutrition Services Program Manager; and Ms. Ruth Umbel, were present during all or part of the executive session. Personnel topics included hiring practices, a resignation, a retirement, appointments, emergency coaches, and bus driver appointment. Mr. James Raley arrived at 3:18 p.m.

Part V - Return to Public Session

At 5:15 p.m. Mr. Riley reopened the public session and asked the Reverend Bill Skipper of the Rocky Drean Assembly of God Church to offer an invocation. Mr. Riley then led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

Part VI - Acceptance of Agenda

Upon a motion by Mr. Raley, seconded by Mr. Durst, the Board unanimously accepted the agenda with the following additions: a request for approval of a field trip and discussion of a grant application were added under Instructional Concerns; discussion about substitute teachers was added immediately after Personnel Matters; and information regarding the Maryland PTA Conference and Maryland Caucus of Black School Board Members were added under Board Concerns.

Part VII - Announcements

Mrs. Sebold offered information about the following dates: October 20, Molly Kelly will present a program at both middle schools; October 22 is Dr. Teets= birthday; Red Ribbon Week begins October 26; the Board is invited to join Swan Meadow students and staff at any time while they are at the Hickory Environmental Education Center, October 29 and 30; and Election Day is November 3.

Mr. Carpenter noted that School Lunch Week begins October 12.

Mr. Durst related that he would attend the K-12 Task Force on Drop Out Intervention and the MABE executive committee meeting.

Dr. Teets noted that the Chamber of Commerce purchased a whole table of tickets so that staff may attend the Teacher of the Year Gala on October 19, 1998, where David Mayfield will be honored as Garrett County=s Teacher of the Year for 1998-99.

Part VIII - Approval of Minutes

Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Minutes of September 8, 1998, were unanimously approved with the correction of the heading date from Thursday to Tuesday.

Part IX - Administrative Concerns

Mr. Jim Murray, representing the firm of Rodeheaver & Associates, Certified Public Accountants, presented the Board of Education of Garrett County Financial Report ending June 30, 1998, noting that this was an unqualified report. Mr. Murray reviewed the several components of the audit, including the Combined Balance Sheet for All Fund Types and Account Groups; the Combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types; the Statements of Revenue Expenditures, and Changes in Fund Balance - Budget and Actual for the Current Expense Fund - Unrestricted; Current Expense Fund - Restricted; Food Service Fund; and School Construction Fund; and Notes to Financial Statements. In general, Mr. Murray noted that there was sufficient equity to cover the carryover amount projected in the FY99 budget and the wellness activities program; and that the Board appears to be headed in the right direction relative to proposed zero-based budgeting, as advocated by Dr. Teets. Mr. Murray stated that the Single Audit is scheduled for completion in December 1998. Dr. Teets thanked Mr. Murray for his excellent work and Mrs. Judy Travis, Financial Secretary, for her department=s excellent recordkeeping.

Dr. Teets recommended, based on the summarized audit carryover, that the Board approve the following expenditures to be funded by the FY99 undesignated carryover of $207,509.23:

    Error in FY99 Budget Book, page 3, Basic Aid: $59,199.00

    Fund 2% salary increase for entire fiscal year: $100,000.00

    Maintenance: Professional services for Swan Meadow $6,000.00

    Additional Insurance funds to cover deductible $6,000.00

    Cost overrun for Swan Meadow/Southern High $700.00

    Computers and furniture $9,055.23

    School Allocations for substitutes for School Improvement Plans $6,555.00

    Total placed in reserve: $20,000.00

Mr. Riley agreed that it would be wise to fund the extra one-half percent considering the favorable outlook of the budget. Mr. Durst, seconded by Mrs. Sebold, moved that the budget recommendations, including the reinstatement of the one-half percent raise to all employees (contingent upon agreement of each employee negotiating group), including confidential employees and employees not covered by employee groups, be approved as presented. After discussion relative to the need for additional funds for legal fees or reconsideration of paying off lease purchases, the Board unanimously approved the motion.

Part X - Instructional Concerns

Dr. Teets introduced Mr. Robert Yunker, teacher at Northern Garrett High School, who, along with other Northern High staff members, plans to submit a grant application which is due to the State by November 2, 1998. Mr. Yunker explained he and a team from Northern High School had the opportunity to go to a Safe School Convention sponsored by the governor=s office and MSTA. The governor proposed to commit additional funds in the form of a grant to those teams which attended the meeting. Mr. Yunker stated that Northern High School could receive $5,000 to $10,000 for a one year period to develop preventive measures for school safety. He and the school safety committee, made up of staff and parents, decided to design a preventive instead of a reactive type of program that fits in with the School Improvement Plan, as well as the goals of the Board of Education. Their proposal included a call in Ahot line,@ stickers to be distributed, and broader linkages with law enforcement. If these proposals are initiated, Mr. Yunker stated that future costs could perhaps be funded through the Safe and Drug Free Schools Program or through community organizations.

At this time, the Board took a short break.

Mr. Chuck Trautwein, computer resource teacher, presented his proposal to expand summer technology camps beyond the programs that have been provided in the past three years to students in Garrett County to allow students from outside Garrett County to participate. Mr. Trautwein stated that proceeds from these summer camps would be used to purchase technology for the schools from which the participating teachers came. He explained the proposed budget and goals for the program, noting that these camps provide a unique situation to showcase the excellence of Garrett County=s educational opportunities. In addition, Mr. Trautwein noted that the Chamber of Commerce will place a full page advertisement to provide exposure to the area as a potential site for families who are looking for worthwhile activities for their students while vacationing in the area. These camps would also generate revenues for additional funding for technology in classrooms. Mr. Trautwein stated that the expanded technology camp program would be in addition to the camps already in place for Garrett County students. He explained that an implementation committee would address concerns relative to the distribution of proceeds, eligibility requirements, and giving priority to Garrett County students. Upon a recommendation by Dr. Teets, Mr. Durst made a motion, seconded by Mrs. Sebold, to endorse the concept as presented by Mr. Trautwein. The Board unanimously agreed.

Part XI - Recognition of Students

Dr. Teets introduced Mrs. Linda Fleming, principal, and students Lori Petersheim and Kristin McCasky, eighth grade students at Swan Meadow School, and Mr. Earl George, representing the Board of Realtors. Dr. Teets and Mr. Riley offered their congratulations to the students as winners of the 1999 Fair Housing Poster Contest and presented them with a picture depicting Governor Glendening=s presentation of the award to Miss McCasky and Miss Petersheim. Mrs. Fleming thanked Mr. George and the Board of Realtors for allowing the whole school to go to Annapolis for the recognition ceremony and to meet the governor.

Part XII - Instructional Concerns, continued

Miss Lease introduced Mr. Lowell Leitzel, who requested approval of a field trip for both Southern and Northern High Schools=French II, III and IV classes to go to Quebec City, Canada, during Easter weekend and returning on April 5, 1999. Upon a recommendation by Dr. Teets, Mrs. Sebold moved to approve the trip. Mr. Carpenter seconded and the Board unanimously approved.

Mr. Steve Kisner requested approval for six Southern High School students to attend the National FFA Convention in Kansas City, Missouri, November 9-15, 1998, noting that four of the students will attend as state winners in the forestry event in Maryland and two students will attend as regional delegates. Upon a recommendation by Dr. Teets, Mr. Raley moved to approve the trip. Mrs. Sebold seconded the motion, and the Board unanimously approved.

Dr. Pat Mullinix, Coordinator of Research, Evaluation and Information, presented the Scholastic Aptitude Results (SAT) for the 1998 graduating seniors, and historical data for the past five years. She noted that 1998 seniors scored very well with a combined score of 1017. Dr. Mullinix presented comparisons on a local, state and national level for math and verbal data, male and female scores, and trends of the past five years. She noted that Garrett County, as well as Maryland, will be taking a greater look at math score disparity between males and females, paying particular attention to enrollment in math classes in high schools.

Part XIII - Public Comment

Mr. Butch Miller spoke to the Board regarding an incident that occurred concerning an oncoming bus driver=s failure to come to a full stop as his daughter was getting off her bus. Dr. Teets responded that the matter was being investigated by the police and that the administration will continue to monitor the situation. Mr. Riley stated he understood his concern for the safety of his child and assured Mr. Miller that the matter would be resolved.

Part XIV - Personnel Recommendations

Dr. Teets recommended the following personnel for approval:

Resignation:    Thomas Vent, Driver Ed/PE/Health Teacher, NH, effective 10/09/98

Retirement:    David Beard, Civics Teacher, SH, effective 10/01/98

Appointments:    Mary Ann Fink, Data Processing Secretary III, Finance, effective 10/14/98

        Brenda Yommer, Cafeteria Manager, SH, effective 9/23/98

        Rhonda Channel, 7.5 hours/day Cafeteria Assistant, SH, effective 10/14/98

        Cathy Moore, 14 hours/week Cafeteria Worker (satelliting to Hickory Env. Ed. Ctr.), effective 10/14/98

        Diane Bachtel, 7.5 hours/day Cafeteria Assistant, SH, effective 10/14/98

        Cheryl Gnegy, Secretary V, Central Office, effective 10/14/98

        Joyce Ridder, 3 hours/day Cafeteria Worker, SH

        Karen Brown, 3 hours/day Cafeteria Worker, SH

Emergency Coaches:    Ron Petrella, Assistant Girl=s Soccer Coach, SH, Step 1, $847

                                        Julie Hoffman, Head Girls= Basketball Coach, NH, Step 1, $1,497

Transportation:    Kevin Stahl, Bus Driver for Colin SandersBRoute 27, retroactive to May 1998

Upon a motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously approved Dr. Teets= recommendation.

Mr. Fink addressed the continuing concern regarding the dwindling substitute teacher list and the schools= difficulty obtaining substitutes. He asked for input from the Board regarding allowing senior college students who are education majors to substitute. Reaction from the Board included a preference to hire degreed individuals as substitute teachers if at all possible, to consider more advertising, waiving requirement of orientation for retired teachers who could substitute, allowing the superintendent and/or director of human resources to employ substitutes who are college seniors if they meet other criteria, and the need to revisit the substitute teacher hiring procedure. At Mr. Raley=s request, Mr. Fink will provide a substitute teacher pay rate comparison. Additionally, he will proceed with modification to the procedure.

Part XV - Appeal Decision

Mr. Riley presented the Board=s decision regarding the appeal of Elizabeth Ann Ellis to reverse the decision of the Superintendent. Mr. Riley noted that the Board, in closed session, reviewed this matter strictly on procedural grounds. Mr. Riley called for a vote and the Board voted unanimously in favor of the opinion as drafted to reverse the Superintendent=s decision, and directed that the contested evaluation be removed from the file of Elizabeth Ann Ellis.

Part XVI - Instructional Concerns, continued

Dr. McCartney shared the new Health Advisory Committee membership list for 1998-99, minutes of the September 25, 1998, meeting, and an Aopt out@ permission slip for parents relative to the Molly Kelly presentation. She also presented the draft AReview of Supplemental Materials for Health@ form to be used when new materials would be brought to the committee which would be kept on file for tracking purposes. Mrs. Sebold added that the review of materials form would help keep updates on the materials that are in active use.

Dr. McCartney noted that last year, support was given to a Health Department initiative regarding an abstinence education grant, which the Health Department did receive. The Health Advisory Committee asked that a survey tool for the grant be reviewed by the committee before being distributed to parents.

Part XVII - Administrative Concerns

Mr. Germain updated the Board on the last Food and Nutrition Advisory Committee meeting. He noted that the committee postponed electing a chairperson considering the small attendance number. The committee is looking for new members and for one or two dietitians as specified. Discussion ensued as to membership concerns and the need to see if a policy change is needed.

Part XVIII - Board Concerns

Dr. Teets recommended the following individuals as new members of the Advisory Committee on Education (ACE):

    Mr. Monty Pagenhardt, County Commissioners representative

    Mr. Paul Mullen, Media representative

    Mr. Tom Bratten, Jr., Democratic Central Committee representative

    Mrs. Karen Ray, Juvenile Justice representative (one of two)

Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board approved Dr. Teets=recommendation with a vote of 3-0. Mr. Carpenter was absent from the room during this presentation.

Dr. Teets reviewed the first draft of the proposed Board Policy regarding Internet Use, which addresses which administrative functions are to be utilized via the Internet through the Board of Education Web Page. They are: Policies and Procedures Handbook, Board Meeting Minutes, Regular Board Meeting Agenda, and Notice of Board Meetings and Other Appropriate Meetings. Mr. Riley asked that the Student Rights and Responsibilities Handbook also be added to the list. Dr. McCartney and Mr.Dale Kimble, Coordinator of Data Processing/Systems Management, will develop the Acceptable Use document into policy form. Dr. Teets will bring updates on these policies to the Board.

Mr. Riley shared information regarding the following meetings, should any Board members plan to attend:

83rd Fall Convention of Maryland PTA Convention to be held at Maritime Institute of Technology, November 6-7, 1998

Maryland Caucus of Black School Board Members: Workshop on November 17, 1998, Anne Arundel Community College

Part XIX - Information Items

The following agenda items were distributed with the October 13, 1998, agenda:

a.    Update re: School Enrichment Program Incentive Grant - Dr. Forrester

b.    Update re: Co-NECT (Comprehensive School Reform Demonstration Program Grant Application) - Dr. Forrester

c.    Letter re: Coordinator of College and Me Program (Mrs. Susan Newton) (09/23/98)

d.    Memo re: September Report to County Commissioners - Dr. Teets (09/28/98)

e.    Memo re: LSA Meeting of September 14, 1998 - Mr. Fink (10/05/98)

f.    1998-99 Student Day and Teacher Duty Day Schedules

g.    October School Activities Calendar

h.    MSDE Bulletin, Vol. 9, No. 14 (08/31/98)

i.    MSDE Bulletin, Vol. 9, No. 15 (09/14/98)

j.    MSDE Bulletin, Vol. 9, No. 16 (09/25/98)

k.    MSDE News Release re: MD Teacher of the year Semi-Finalists (09/09/98)

l.    Home & School Connection, October 1998

m.   ASBO Matters Newsletters, September 1998

Mrs. Sebold thanked Mr. Fink for attending the LSA Meeting for her and for his excellent report. She also noted that the MABE Conference held in Garrett County, October 7-9, 1998, was well received. Dr. Teets thanked her for her excellent coordination of the event and expressed his appreciation for the fine presentation of the Northern Middle ANotables@ group.

Part XX - Adjournment

At 8:07 p.m. the Board, by consensus, adjourned.


_______________________________________ _______________________________________
Patrick W. Riley Wendell D. Teets
President Secretary/Treasurer
Approved:      November 10, 1998