Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes August 13, 1998






Oakland, Maryland 21550


Thursday, August 11, 1998



Part I - Call to Order

Mr. Patrick Riley, president of the Garrett County Board of Education, called the meeting to order at approximately 3:05 p.m. Members in attendance included Mr. James Raley, vice president, Mr. Dale Carpenter, Mr. Rodney Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

Teresa Domenick spoke of her concerns regarding high school health curriculum and remarks that were reported to have been made by a staff member of the Garrett County Health Department who was a guest speaker in a high school health class. Mrs. Domenick indicated that the guest speaker said that students could contact or come to the Health Department concerning contraceptives and abortions and parents would not be notified. Mrs. Domenick asked for confirmation whether the information is true or not. The staff will follow-up. Guidelines for guest speakers were discussed.

Part III - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mr. Carpenter, the Board of Education unanimously agreed to move to executive session at 3:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title to discuss personnel matters affecting one or more individuals. Dr. Teets, Dr. Brenda McCartney, Assistant Superintendent of Curriculum and Instruction, Miss Henrietta Lease, Director of Personnel, and Mr. Ervin Fink, were present during all or part of the executive session. Topics included resignations, appointments, a transfer, bus contractor and drivers, and central office staff.

Part IV - Return to Public Session

Mr. Riley reconvened the meeting in public session at 5:15 p.m. and introduced the Reverend Roland Nairn, representing the Ministerial Association, who offered the invocation. Mr. Riley then led the assembly in the Pledge of Allegiance to the Flag of the United States of America. Lisa Beeman, student Board member, joined the meeting at this time.

Part V - Acceptance of Agenda

Excellence in Education Grant information was added under 8. Instructional Concerns, and MABE information and discussion of student service learning were added under 13. Board Concerns. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the agenda was unanimously approved as amended.

Part VI - Announcements

The following dates of interest were announced:

August 20     K-12 Task Force/Drop-Out Prevention meeting (Mr. Durst will attend and report at the next Board meeting)

August 25    New Teacher Orientation

August 27    Teen Pregnancy Prevention Coalition at Garrett Community College

August 28    Community Luncheon at Swan Meadow to celebrate the work done at the school

August 31    Beginning of school for students

Mr. Riley noted that approximately one-third of the Policy and Procedure Manual is now on our WEB page.

Part VII - Approval of Minutes of July 14, 1998 and July 23, 1998

Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Minutes of July 14, 1998 were unanimously approved with the following changes: Part IX - Administrative Concerns, second sentence, delete Athe merits of@; and Part X - Board Concerns, correct spelling of the name of Dr. Terrence Scout.

Upon a motion by Mr. Raley, seconded by Mr. Carpenter, the Minutes of July 23, 1998, were unanimously approved with the following amendments: Add Mr. Raley to the list of Board members in attendance, and delete ASeeing a quorum was present,@ in Part I.

Part VIII - Instructional Concerns

Miss Henrietta Lease, Director of Curriculum and Instruction, 9-12, presented information regarding the Middle States Accreditation. She explained that the Accreditation for Growth process is a change from a ten year approval process to a five year process which parallels the Maryland School Performance Program and the School Improvement Plan. Miss Lease noted that high school staff had been surveyed, and that both high school principals have visited other schools to review the process. Fees for the Middle States Association are reflected in the FY 1999 Approved Current Expense Budget. Miss Lease noted that the Commitment Forms, which require both the Superintendent=s and Board President=s signatures, will be submitted by August 21, 1998. Upon a motion by Mr. Carpenter, seconded by Mr. Raley, the Board unanimously approved the five year Accreditation for Growth process for the Middle States Association accreditation.

Miss Lease and Mrs. Wilda Massi, Director of Pupil Services, discussed Evening High School regarding the need to continue the program and changes to be made in the fee structure. Reasons cited for the continuation of the program were that there were a number of student and community positive responses; that there is a need for those students who need only one or more classes to graduate; and that Evening High School is a Asafety net@ for the alternative day program. Proposed fee structure for this school year is a $50.00 registration fee, with a $20.00 fee per course for book(s) and materials (refundable at end of course upon return of book(s) in good condition), with total costs not to exceed $100.00 per student. The funds collected would be kept at the schools for purchase of supplies and materials or replacement texts. The Board suggested that Administrative Procedure 344.522 reflect that AA fee approved by the Board of Education will be charged and must be paid within three (3) weeks of the beginning of the course in order to receive course credit.@ Information concerning the Evening High School will be distributed shortly after school starts. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved the addition to Administrative Procedure 344.522.

Dr. McCartney presented for action the Reading/Language Arts Programs of Study, K-5 and 6-8, which were discussed at the last Board meeting and were available for public review and comment. Dr. Teets recommended that the Board approve the Programs of Study as presented. Upon a motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously approved his recommendation.

Dr. McCartney presented for information the Draft Mathematics Program of Study, K-5. She indicated the program stresses that students know facts and emphasizes problem solving. The document will be on display for public review and comment and will be brought back to the Board for action the following month.

Dr. McCartney presented for action the recommended Elementary Math Series (Macmillan McGraw/Hill) which has been on public display and piloted for one year. She noted that the textbooks are softback for grades kindergarten through two, and hardbacks beginning with grade three. Dr. McCartney would like to purchase the texts for kindergarten through grade two ($23,000) this year with local funds. Mr. Raley moved, seconded by Mrs. Sebold, to approve the recommended elementary math series. The Board unanimously approved.

Dr. McCartney presented the textbook, Totally Awesome Health, Level 2 for approval to be used for health classes in grades six through eight. The textbook was recommended by the Health Advisory Committee and has been on public display for review and comment. Purchase of this textbook would be covered by grant funds. Upon a recommendation by Dr. Teets, Mr. Carpenter moved that the Board approved Totally Awesome Health, Level 2. Mrs. Sebold seconded the motion which the Board unanimously approved.

At this time, the Board took a short break.

Part IX - Public Comment

There was no public comment at this time.

Part X - Instructional Matters, continued

Dr. McCartney presented the Health Program of Studies, 6-8, along with a handout of corrections. She noted that the seventh grade parent letter included the phrase, Awhich is taught in gender separate classes.@ Dr. Teets distributed to the Board copies of a letter he received in which the writer expressed concerns in regard to the Health Advisory Committee input process and the health curriculum. Dr. McCartney explained the process used to access comments from the public. Dr. Teets noted that he and Dr. McCartney will respond to the letter writer as to the process to relate health concerns to the Advisory Committee and include a copy of the Program of Studies. Additional discussion centered on specific sections of the curriculum, appropriate usage of videos and anatomical models in classes, and alternatives to the option of not taking the course. Upon a recommendation by Dr. Teets, Mr. Raley moved that the Health Program of Studies, 6-8 be approved. Mr. Carpenter seconded the motion which was unanimously approved.

Dr. McCartney presented the Music Program of Studies, 6-8 for information. She noted that the curriculum was clearly defined and that staff was well prepared for the recent workshop. In response to an inquiry from Mrs. Sebold, Dr. McCartney noted that the Program of Studies meets the guidelines of the State=s Fine Arts document. The Music Program of Studies and the accompanying recommended text, Share the Music from Macmillan/McGraw Hill, will be on public display for review and comment during the coming month and then brought back to the Board for action.

Part XI - Personnel Matters

Dr. Teets reviewed the following personnel recommendations:

Resignations:      Melissa Isner, Speech Pathologist, Accident Elementary, effective 8/14/98

                             Bruce Bagwell, Techology Education Teacher, Southern Middle, effective 8/12/98

Appointments:    Meredith Vagnetti, Cafeteria Assistant, Grantsville Elementary, effective 8/28/98

                            Diana Reynolds/Brenneman, .53 Special Ed. Teacher, Southern High, effective 8/26/98

                            Virginia Craig, Reading Specialist, effective 8/26/98

                            Sandra Wilson, Technology Resource Teacher, county-wide, effective 8/26/98

                            Sheri Weeks, teacher, Crellin Elementary, effective 8/26/98

                            Angie Rush, Teacher, Accident Elementary, effective 8/26/98

                            Greg Carrico, VSST Instructional Assistant, Southern High, effective 8/26/98

                            Elizabeth Fousek, .5 teacher, Swan Meadow, effective 8/26/98

                            Jason Shank, Technology Education Teacher, Southern Middle, effective 8/26/98

Upon a motion by Mr. Raley, seconded by Mr. Carpenter, the Board unanimously approved the personnel recommendations.

Part XII - Instructional Concerns, continued

Dr. Donald Forrester, Director of Curriculum and Instruction, PK-5, presented the Excellence in Education Initiative Grant, noting the sections on Strategies and Budget. He explained that funds would be used to extend and expand the current Enrichment Program, to hire a consultant to do follow-up activities to the recent workshop, for staff development, for a two-week summer workshop, and to assist teachers. The grant would assist in enhancing environment for kindergarten through grade two students and to stimulate at-risk students. Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board unanimously approved that Dr. Forrester may proceed with the grant.

Dr. McCartney presented the Comprehensive School Reform Demonstration Program Grant Application which will involve Bloomington, Broad Ford Elementary, Northern Middle, Southern Middle, and Southern High Schools. Several of the principals of these school were present during the presentation. She noted that, using Co-NECT as the selected strategy, the program would help schools Ause technology for whole-school change and improve academic results by offering an integrated package for planning and professional development.@ The grant, utilizing Obey-Porter funding of at least $55,000 per school per year, for three years, must be submitted to the local Compensatory Education office by September 21, 1998. Dr. McCartney answered questions as to the choice of Co-NECT as opposed to other programs. She explained that the program would use existing School Improvement Plans and the Indicator package. It would enhance curriculum through technology-based programs for K-12, such as sharing lesson plans and computer software. Dr. McCartney noted that the topics used would be determined by the school, not Co-NECT, the company, but that a field representative would be available to work one day per week for the program. Conditions of the grant include having at least eighty percent (80%) staff support and that the program will be sustained after the grant period is over. Upon a recommendation by Dr. Teets, Mr. Carpenter moved to proceed with the grant. Mr. Durst seconded and the Board unanimously agreed.

Part XIII - Administrative Concerns

Mr. Art Refosco, Director of Transportation, presented the Vehicle Insurance Bid award recommendation. The bid from BGS&G was $42,624 which was less than either option from the other bidder. Mrs. Sebold requested an itemized breakdown of coverages and that this item be brought back to the September Board meeting.

Mr. Mike Sines, Director of Maintenance, Operations and Facilities presented information regarding the Capital Improvement Program (CIP). He explained the different aspects of the chart which showed whether a project is considered Construction, Design, or Equipment, if the funding source is local or State, and the year in which the funds would be expended. Discussion centered on specific projects, the age of schools and the need for continuing replacement of many items, and gathering input as to prioritizing needs. Upon a recommendation by Dr. Teets, Mr. Raley moved to approve the CIP as presented. Mr. Durst seconded and the Board unanimously agreed.

Mr. Sines reviewed the three bids received for supplying fuel oil during the 1998-99 school year. Mr. Sines recommended the acceptance of the Bruceton Petroleum bid for 1998-99. Upon a motion from Mr. Carpenter, seconded by Mrs. Sebold, the Board unanimously awarded the bid to Bruceton Petroleum.

One bid for supplying coal for Dennett Road Elementary School was received. The bid, in the amount of $51.00 per ton, delivered, was from Anker Energy, Morgantown, West Virginia. Upon a motion by Mr. Carpenter, seconded by Mr. Durst, the Board unanimously agreed to accept the proposal as submitted.

Mr. Sines noted that three bids were received for a tractor for Southern Middle School, with the low bid coming from Manor Home Center in the amount of $16,970. Upon a motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously awarded the bid to Manor Home Center.

Mr. Donald Knode, Assistant in Food & Nutrition Services, presented a revised draft of Board Policy 173.37 Food and Nutrition Services Advisory Commitee. He noted that, although this policy was presented at a previous meeting, wording has been changed to reflect consistency in form. Dr. Teets asked that he allowed to revise the position title in paragraph two if a need should occur. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved Board Policy 173.37 with those revisions.

Part XIV - Board Concerns

Mr. Raley asked that National School Board Association Voucher issue be placed on the September Board agenda for possible action.

Mr. Raley reported that he attended a meeting where Mr. Terry King, head of a committee of fire and rescue personnel was present. At the meeting, service learning requirement and how students could earn hours with emergency service agencies was a topic of interest. At that time, Mr. King noted that there were grant funds available through which instructors could be hired in order to attract and train volunteers for such agencies, if such a plan would be feasible within our current service learning program. After speaking with Karen Ray, Coordinator of Service Learning for Garrett County Public Schools, Mr. Raley felt that our program presented the right approach in that the majority of service learning hours must be earned while students are in high school. Mrs. Ray will speak with Terry King and look further into the possibility of additional student service learning opportunities being incorporated into programs relative to the fire and rescue agencies.

Mrs. Sebold asked that Board members submit any necessary registration information to the Superintendent=s office for the 1998 MABE Conference to be held at the Wisp Resort Hotel on October 7-9, 1998, in McHenry.

Part XX - Adjournment

The Board, by consensus, agreed to adjourn at 9:45 p.m.



_______________________________________ _______________________________________
Patrick W. Riley Wendell D. Teets
President Secretary/Treasurer
Approved:      September 8, 1998