Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes June 11, 1998





Oakland, Maryland 21550


Thursday, June 9, 1998




Part I - Call to Order

Mr. Patrick Riley, president of the Garrett County Board of Education, called the meeting to order at approximately 3:05 p.m. Members in attendance included Mr. James Raley, vice president, Mr. Rodney Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Advisory Committee on Education Annual Report

Mr. Rob Sharps, chairperson for the Advisory Committee on Education (ACE) presented a review the committee=s activities for the 1998-99 school year. Before presenting the annual report, Mr. Sharps stated,

AThe first thing I would like to do is to congratulate you on a decision you all made. About a year ago I was here with the recommendation from the Advisory Committee regarding the selection of a superintendent. After having the pleasure of working with Dr. Teets this year, a couple of things we had mentioned last year was that the superintendent be objective and a good listener and that he be someone that would make decisions based with the best interests of students in mind, we certainly have found Dr. Teets to be that. Personally, I have found that he is very interested in the students and, as he is doing tonight, I appreciate the chances that he has given to recognize student achievement. So, I think the Board made a good decision a year ago and that is something I wanted to mention.@

Mr. Carpenter noted that Mr. Sharps=comments were timely considering the Board was doing the superintendent=s evaluation this month, to which Mr. Sharps replied, AAs spokesman for the advisory committee you can certainly add my comments to that process.@

Mr. Sharps then continued with his annual report, stating that the Advisory Committee on Education held six meetings during which they continued to review curriculum and instruction, with emphasis on the school enrichment program. Among other meeting topics were the county technology plan, career and technology education, Yough Glades Elementary School, and test scores. The committee feels that computer instruction needs continued emphasis. Mr. Sharps stated that there is a need to update the committee=s membership as there are vacancies and absences. After discussion regarding allowing membership to be geographically based rather than organizationally based, Mrs. Sebold noted the intent of the committee was to provide evaluation by the different organizations. The Board agreed that the policy should be reviewed and asked that Mr. Sharps submit names of potential members. Mr. Riley expressed his gratitude for the leadership Mr. Sharps has provided to the ACE.

Noting that a stock market team from Southern Middle School is first in the state competition, Mr. Sharps mentioned that First United National Bank and Trust, and Primevest, have sponsored the stock market teams with over $1,500 in support and 160 hours of his volunteer time. He expressed his appreciation of the students and their advisors, Louis Newcomb and Mary Jane Fike.

Part IV - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mr. Carpenter, the Board of Education unanimously agreed to move to executive session in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of consulting with staff, consultants, or other individuals about pending or potential litigation, to discuss personnel matters affecting one or more individuals, and to conduct collective bargaining negotiations or consider matters that relate to collective bargaining. Dr. Teets, Mr. Albert Coviello, Assistant Superintendent of Curriculum and Instruction, Miss Henrietta Lease, Director of Personnel, and Mr. Robert Watson, Board Attorney, were present during all or part of the executive session. Topics included resignations, a retirement, and a transfer, as well as consultation about pending or potential litigation and matters relating to negotiations.

Part V - Return to Public Session

Mr. Riley reconvened the meeting in public session by leading the assembly in the Pledge of Allegiance to the Flag of the United States of America. The Reverend Rich Tepper of the Terra Alta Baptist Church offered the invocation. Mr. Riley introduced Miss Lisa Beeman, who will be the student Board member for the school year 1998-99.

Part VI - Acceptance of Agenda

Dr. Teets asked that consideration of approval of computer software/hardware purchase be added under Administrative Concerns. Mrs. Sebold asked for the addition, under Board Concerns, of MABE Legal Services Association dues increase, and discussion of Town Meeting on Child Abuse. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the agenda was unanimously approved as amended.

Part VII - Announcements

Mr. Riley noted the Tech Forum follow-up meeting, to be held on June 10, 1998, at 6:00 p.m. at Garrett Community College, sponsored by the Office of Children, Youth, and Families. Mrs. Sebold announced that the Health Advisory Sub-committee would be meeting on June 10-12, 1998, at the Board of Education building and that on June 25, the Teen Pregnancy Coalition meeting was scheduled at GCC.

Part VIII - Approval of Minutes of May 12, 1998

Mrs. Sebold asked that the May 12 Minutes be amended in the following manner: In Part II delete sentence following remarks by Meredith Martin, and change delete first Aadvisor at@ in next to last sentence; in Part XII change AMiss Lease@ to read Dr. Teets; in Part XIII, second paragraph, begin sentence three with AThis text, . . .@; in Part XIII , third paragraph, second sentence, insert after A. . ., she recommends@ the phrase Abased on the recommendation of the CTE Advisory Committee,@. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Minutes of May 12, 1998, were unanimously accepted with the addition of the aforementioned amendments.

Part IX - Administrative Concerns

Mr. Dale Kimble, Coordinator of Data Processing and Systems Management, reported that after looking at various companies= software/hardware packages, he recommends the purchase of the CIMS III Package, which is a year 2000 compliant software package. He stated that several vendors have provided demonstrations here in the Board of Education building. Mr. Coviello explained that funds were pooled from several sources to help pay for this system, noting that $90,000-100,000 would be needed this year to get started. Discussion centered on legal requirements for bid process, data security, debt service, and conversion time line. After inquiry as to whether or not a Request for Proposal (RFP) needed to be posted in the same manner as a bid notice, Dr. Teets stated that he would call Valerie Cloutier in the Attorney General=s office to obtain a ruling on the issue. Upon the motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously approved the purchase of the CIMS III package in the amount of $269,016 (lease/purchase) pending the ruling of the Attorney General=s office regarding the RFP process.

Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously accepted the Educational Facilities Master Plan, as compiled and presented by Mr. Mike Sines, Supervisor of Maintenance and Operations.

Mr. Sines presented information regarding the bid for paving at Route Forty Elementary, Northern High, and Northern Middle schools. Upon a recommendation by Dr. Teets and a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Board unanimously awarded the bid to Keystone Paving in the amount of $11,882.

Mr. Sines explained to the Board the benefits of affiliating with a large aggregate buyer in an effort to reduce electricity costs by participating in a buyer=s pool when deregulation becomes effective. He noted that BGS&G has spearheaded this effort which projects a savings of 10-40% by brokering. Mr. Walter Moore, President of Affiliated Power Purchasers, Inc. will attend the July Board meeting to answer questions from the Board.

Mr. Sines reported that an agreement signed several years ago to allow the Red Cross to use our facilities has lapsed and that Red Cross requests that a new agreement be signed. Mr. Raley moved and Mr. Carpenter seconded to allow Red Cross use of our facilities. Mr. Riley asked to amend the motion to add Apending the approval of the superintendent or designee@ and that the agreement include the statement Aso as not to disrupt the regular instructional day.@ The Board unanimously approved the motion, as amended. In response to an inquiry by Mr. Raley relative to our plans for emergencies in our facilities, Mr. Sines noted the development of the Emergency Preparedness Manual, which deals mainly with utilities disasters in our buildings. He further explained that we have yet to conclude the coordination with Garrett Central.

Dr. Teets presented the revised draft of Board Policy 853.321 Drug Testing of School Bus Operators and Operator Applicants. In addition to changes indicated on the draft, the Board recommended the following changes: On page 1, last paragraph, first sentence, change the last Aand@ to Aor@ and add after Acitation@ the phrase Afor a moving violation.@; on page 2, first sentence, add Aor incident@ after Aaccident@; on page 3, delete Aif the accident occurs between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, and 8:00 a.m. and 4:00 p.m. on Saturday.@ Upon a motion by Mr. Durst, seconded by Mr. Raley, Board Policy 853.321 was approved, 3-0, with the above amendments. Mr. Carpenter was briefly absent from the meeting during the vote.

Dr. Teets presented the Food and Nutrition Services Department=s request to solicit bids for a county cold storage unit, which would encompass the three freezers at the warehouse, the freezer at Northern High, and the freezer and cooler at Broad Ford Elementary. Dr. Teets explained that there would be a unit constructed behind Southern Middle School with a loading dock and freezers. The structure would be a 40' x40' pole building with a cold storage roof, and the surrounding area fenced. Estimated costs are $25,000 for the building and $45,000 for freezers. Dr. Teets recommended the Board approve the request to solicit bids for the building and freezers. Upon a motion by Mr. Raley, seconded by Mr. Carpenter, the Board unanimously approved Dr. Teets=recommendation.

Part X - Public Comment

There was no public comment at this time.

Part XI - Personnel Matters

Dr. Teets reviewed the following personnel recommendations:

Resignations: Tom Bulka, Computer Teacher, Northern High, effective end of June

Laurie Bulka, School Psychologist, based at Northern Middle, effective end of June

Beverly Serpone, Counselor, Southern High, effective end of June

Amber Close, Summer Maintenance Program, effective 06/01/98

Retirement: Harland Carlson, Math Teacher, Southern Middle, effective 07/01/98

Upon a motion by Mr. Carpenter, seconded by Mr. Raley, the Board unanimously approved the personnel recommendations.

Part XII - Student Recognition

Miss Mary Jane Fike, teacher at Southern Middle School, introduced the school=s stock market team who placed first in the State in the middle school division and fifth overall out of nine hundred teams. Members of the team who were present were Amanda King, Laura Hinebaugh, and Justin Baylor. Mr. Jim Hinebaugh stated that on behalf of the parents involved, he appreciated having a great school system that allows this activity. Dr. Teets and the Board congratulated the team and recognized the contribution of the advisors, Miss Fike, Louis Newcomb, and Rob Sharps. It was also mentioned that the Southern Middle School team placed first in the spring of 1995.

Part XIII - Teacher of the Year

Dr. Teets introduced and congratulated Mr. David Mayfield, teacher at Southern High School, who is the Teacher of the Year for Garrett County during the school year 1998-99. Mr. Mayfield will represent Garrett County in the State competition. Dr. Teets noted that out of twenty-four counties, only Garrett County has not participated up to this point. The Board commended Mr. Mayfield who then read a letter of appreciation, as follows:

AI am very honored and humbled to be chosen this year=s Garrett County Teacher of the Year. I would first like to thank the Lord for giving me the ability and the ministry to be a teacher. I would like to thank my parents for the love, discipline, and advice which they have given to me. I would like to thank the Board of Education for becoming a part of this program to honor the teachers of Garrett County. I would like to thank the administration and my fellow teachers for the support which they have given me over the years. When I was ready to quit teaching at Christmas of my first year, they encouraged me to continue. And last but not least, I would like to thank my students who have studied hard over the years and their parents who have encouraged and supported them to do their best. I am honored to accept this nomination on behalf of the many excellent former and present teachers, who spend innumerable hours teaching and helping the children of Garrett County.@


At 7:10 p.m., the Board took a short break.

Part XIV - Student Recognition, continued

Dr. Teets recognized Eric Neubert who was in attendance on his and his brother=s behalf. Among his several accomplishments, Dr. Teets noted that Mr. Neubert, who just graduated as salutatorian of Northern High School, is a National Merit finalist, student member of the ACE, and will be attending Princeton in the fall. Dr. Teets congratulated him and his brother Josh, a junior at Northern High School, who was one of eight students invited to read a research paper at the Science Symposium.

Part XV - Administrative Concerns, continued

Mrs. Sue Damon, monitoring specialist for the Food and Nutrition Services department, presented Board Policy 173.37 Food and Nutrition Services Advisory Committee. She pointed out the suggested changes to update the policy using Dietary Guidelines for Americans instead of the Agoals of the >Changing the Course= program.@ Mr. Coviello suggested that the language be changed at the beginning of #4 and #5 so as to provide consistency for all numbers 1 through 7. The policy will be brought back to the Board at the next regular meeting with the revisions.

Mrs. Damon then asked for the Board=s approval to apply for a team nutrition grant in conjunction with Cooperative Extension Services in the amount of $5,000. She explained that the grant would be used for a food safety course for all county food staff as well as other food preparation personnel in other agencies. The Board agreed that this would enhance existing programs and upon a motion from Mr. Raley, seconded by Mrs. Sebold, unanimously voted to endorse this project.

Part XVI - Instructional Concerns

Mr. Dale Kimble, Mr. Chuck Trautwein, and Mr. Dusty Stanton presented current information relative to the status of E-rate discounts, noting there is no information as to when the FCC will commit to funding. On the advice of Mr. Yale Stenzler, Director of the Interagency Committee on School Construction, they requested permission to proceed with the 1998 Technology in Maryland Schools (TIMS) wiring projects at Southern Middle and Northern High Schools. Quotes were obtained from vendors through the State bidding process and Bell Atlantic Network Integration would be the contractor under their contract with the State. After discussion regarding the reason for the hold-up of the E-rate discounts, the fact that the state pays 70% of the wire contract costs, and that our portion of funds in the FY98 budget would need expended before the close of the fiscal year, Mr. Riley asked if there was a motion on the floor. Mr. Durst expressed concern regarding the implementation of the E-rate, but offered his support. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the Board unanimously approved to proceed with the wire contracts for Southern Middle and Northern High Schools.

Dr. Brenda McCartney, Director of Curriculum and Instruction PK - 8, presented an overview of each of the programs that falls under the umbrella of the 1998-99 Compensatory Education Program. These programs, which include Title I, Targeted Poverty Grant 1 (TPG1), Targeted Poverty Grant 2 (TPG2), Extended Elementary Education Program (EEEP), Targeted Improvement Grant, and Teacher Development Staff Development funding. Dr. McCartney noted that funds from these programs are guaranteed, but that use of the funds must be approved. She speculated that SAFE programs would be funded for five years, but that TPG1 may not be funded for fiscal year 2000. Mr. Coviello remarked that these funds aid us in balancing our budget. Upon a motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously approved use of these funds as reviewed by Dr. McCartney.

Dr. McCartney and Mrs. Maxine Miller, Director of Curriculum and Instruction 9-12, brought back to the Board the Health Advisory Committee recommendations for action. Mrs. Miller noted that there were no written comments, nor viewing of either videotape while these materials were on public display. Upon a motion by Mr. Raley, seconded by Mrs. Sebold, the four recommendations of the Health Advisory Committee were unanimously approved.

Dr. McCartney distributed a list of summer 1998 workshops showing dates, grade levels, and funding sources.

Dr. Patricia Mullinix, Coordinator of Research, Evaluation, and Information, gave an overview of CTBS test results. She explained that these tests, which are norm-referenced, were administered to grades two, four, eight, and eleven during the week of March 23, 1998. After showing overhead projection charts for each grade level tested, she offered the following summary notes:

The number of students included in these reports was 1323, approximately 320 at each grade level.

Additionally, 115 special education students were reported separately.

Results in every grade for every test area were above the expected 50th percentile level. In fact, the median national percentile on every test was above 55.

Many of the students whose achievement is in the lowest 25% locally are functioning at an average level when compared to the achievement of students nationally.

Dr. Mullinix also noted that while each grade level test scores were very good, grade eleven showed outstanding results B 70th percentile in terms of median percentile, and grade equivalent scores Atopped out.@ She stated that the graphs show standard administration comparisons and reflect that we are meeting the needs of all students. Mr. Coviello noted that not one disaggregated group scored below average. Dr. McCartney offered her gratitude to the teachers. Mr. Riley thanked Dr. Mullinix for her presentation and stated it is great to see such results.

Mrs. Miller brought back to the Board the recommended AP Computer Programming Textbook, Fundamentals of C++, noting that there were no written comments from the public during the display period. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously adopted the recommended text.

Because the Maryland State Board of Education has approved procedures for local school systems to exchange the requirement of passing the Maryland Test of Citizenship Skills (MTCS) for the requirement of passing a government course that includes the Core Learning Goals in government, Mrs. Miller and Dr. Mullinix requested permission to apply for the waiver. If granted, a waiver would have the following effects on Garrett County students:

Students entering grade nine in 1998-99 will not be required to take the MTCS. They will be required to pass the ninth grade course which includes the Core Learning Goals in government.

Students in grades ten through twelve who have already taken the ninth grade course in government are not covered by the waiver. If they have not yet passed the MTCS, they will be required to take the test again and pass it before receiving a Maryland high school diploma.

Discussion ensued wherein Mrs. Miller explained that there would be a workshop June 15-19, 1998 to begin Core Learning Goal alignment with the Civics curriculum which then would be in working draft form for the coming year. Mr. Riley expressed his concern that strong assurances would be needed that we don=t eliminate the MTCS before there=s something equally rigorous to take its place. Dr. Teets noted that we have to reflect that the substance of the MTCS is still being taught in Civics class. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously agreed to pursue the waiver.

Dr. Teets presented to the Board a draft policy which addresses the dropout rate, the only standard the schools haven=t met. The concept of a ABack to School@ School entails three days of intensive counseling/support before a student can re-enroll in order to promote successful completion of high school. After discussion, Mr. Riley asked that the draft be brought back to the Board next month for possible action.

Part XVII - Board Concerns

Mr. Coviello presented information regarding the revised FY 1999 budget showing line item cuts and a savings of approximately $98,250 in salaries and wages. The salary decrease is a 2% decrease achieved through the collective bargaining process whereby pay periods one (1) through thirteen (13) will reflect a 1% increase over FY98 salary schedules and pay periods fourteen (14) through twenty-six (26) will reflect a 2% increase over the FY98 salary schedules. In addition, Dr. Teets met with the Commissioners who agreed to make up the difference in the $93,000 shortfall if our carryover, after audit, does not meet that amount. The Board thanked Dr. Teets and Mr. Coviello for all their hard work and expressed their pleasure that an agreeable solution was reached with the employee groups. Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the revised budget, as cut.

Mrs. Sebold noted that the MABE Legal Services Association would be possibly increasing their dues from $2,020 to $2,100, a 3.96% increase. Since she or Miss Lease would be attending the June 15, 1998 meeting, she asked for direction regarding support of the increase. Upon a motion by Mrs. Sebold, seconded by Mr. Carpenter, the Board unanimously voted to support the LSA proposed dues structure.

Mrs. Sebold related that she or another Board member was invited to be on a panel for the ATown Meeting on Child Abuse.@ After discussion, Mr. Riley asked Dr. Teets to draft a letter declining the invitation.

Part XVIII - Return to Executive Session

At 9:30 p.m. the Board reconvened in executive function to consider the superintendent=s evaluation.

Part XIX - Return to Public Session

At 11:20 p.m. the Board returned to public session.

Mr. Raley moved that all confidential employees and employees not covered by employee groups, with the exclusion of the position of assistant superintendent of curriculum and instruction, be granted a 1% salary increase effective July 1, 1998, and an additional 1% salary increase at midyear (pay periods 14 through 26), including the position of superintendent. Mr. Carpenter seconded the motion, which carried with a vote of 3-1. Mr. Durst voted in the negative as he believed the superintendent=s salary should be acted upon separately from other Board employees.

Part XX - Adjournment

The Board, by consensus, agreed to adjourn at 11:27 p.m.



_______________________________________ _______________________________________
Patrick W. Riley Wendell D. Teets
President Secretary/Treasurer
Approved:      July 14, 1998