Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes March 10, 1998



Oakland, Maryland 21550

Tuesday, March 10, 1998



Part I - Call to Order

Mr. Patrick W. Riley, president of the Garrett County Board of Education, called the meeting to order at approximately 3:00 p.m. Members in attendance included Mr. Dale Carpenter, Mr. Rodney Durst, Mrs. Charlotte Sebold, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment.

Part III - Recognition of Phillip Lauver

Dr. Teets introduced Dr. Phillip Lauver, Coordinator of the CPA Program for the Board of Education, who recently completed his Doctorate in Education from Indiana University of Pennsylvania, with a concentration in school psychology, particularly school/family relationships. Dr. Teets, Mr. Riley and members of the Board congratulated Dr. Lauver on his achievement.

Part IV - Executive Session

Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session at 3:10 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals. Dr. Teets, Mr. Albert Coviello, and Miss Henrietta Lease were in attendance. Mr. James Raley, vice-president, arrived at 3:33 p.m. During the executive session, appointments, emergency and volunteer coaches, resignations and retirements, sabbatical applicants, and central office reorganization were discussed.

Part V - Return to Public Session

At approximately 5:20 p.m., Mr. Riley re-opened the meeting by asking the assembly to observe a moment of silence, after which he led the Pledge of Allegiance to the Flag of the United States of America. Mr. Karlo Gesner, student Board member, was present at this time.

Part VI- Acceptance of Agenda

Upon a motion from Mr. Raley, seconded by Mrs. Sebold, the Board unanimously accepted the agenda with the following amendments: Delete agenda item Transportation Procedure 853.325; add under Board Concerns Legislative Update Report, MABE Conference discussion, and Audit of Policy Manual discussion.

Part VII - Approval of Minutes

Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Minutes of February 10, 1998, were unanimously approved with the following changes: Insert "new" before "state guidelines" in Part VII - Instructional Concerns, first paragraph, line three; and delete "asked" in Part XII - Board Concerns, paragraph four, second sentence.

Part VIII - Administrative Concerns

Miss Lease presented the proposed school calendar for 1998-99 and thanked all those who served on the calendar committee. She noted that the following new statements were added to the calendar:

If parent conferences are canceled due to inclement weather, they will be rescheduled by the individual schools affected.

If schools are closed due to inclement weather on January 25, students will be dismissed at NOON on the next full day of school for a teacher professional day.

The calendar will be brought to the April meeting for action.

Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved the date for high school commencement exercises as Sunday, May 31, 1998. Northern High School graduation will be held at 1:00 p.m. and Southern High School graduation at 4:00 p.m.

Dr. Teets noted the following calendar changes: Tuesday, April 14, which was scheduled as a vacation day, will be used as a make-up date for the extra day missed due to inclement weather. He noted that GCEA surveyed members and that this date was their preference. If an additional day is missed before April 1, that make-up date would be April 9, 1998.

Mr. Michael Sines, Supervisor of Maintenance and Operations, related that the Kitzmiller Mutual Use Agreement between the Board of Education and the Ruth Enlow Library had been reviewed and approved by the Library trustees at their February meeting. Upon a motion by Mr. Carpenter, seconded by Mr. Durst, the Board unanimously approved the Mutual Use Agreement as written.

Next, Mr. Sines explained aspects of the Maryland Energy Administration (MEA) Solar Schools Program which is a statewide program to install solar electric systems in five schools throughout the State. He noted that the MEA would solicit funds from individual corporate sponsors, therefore the Board would not contribute funds. Mr. Sines noted that Grantsville Elementary School would be a likely choice for the installation. He noted that, in addition to a small savings in energy costs, there could be a curricular component involved wherein students could monitor and study the solar energy process. After more discussion regarding liability and maintenance needs, the Board directed Mr. Sines to proceed with the proposal.

Part IX - Instructional Concerns

Mrs. Maxine Miller, Director of Curriculum and Instruction 9-12, presented Southern High School’s request for a field trip to Costa Rica during the Thanksgiving holiday, 1998. This experience would involve a blended instruction effort of the Spanish and biology classes. The teachers involved, Charles Harkins and Diana Marks, asked permission at this time so that students would have sufficient time to properly prepare and financially afford to go. After discussion, the Board agreed that they may proceed to plan for this field trip, keeping safety concerns in mind.

Dr. Brenda McCartney, Director of Curriculum and Instruction PreK-8, presented the Social Studies Program of Studies, 6-8, and thanked the staff who worked on the project. She noted that among the sources used in preparation of the document were the State By-Law, Education That Is Multicultural By-Law, Career Technology, Core Knowledge, Virginia Standards, West Virginia Standards, and programs of other Maryland counties. She also noted that the program of studies was on display for public review and comment, was brought to the Advisory Committee on Education, and that staff has used it and found it helpful. Dr. McCartney proceeded to explain the format, noting that more specificity is shown than in the first draft. After discussion, it was decided that more community input could be obtained through media coverage, that the document would be taken to the ACE meeting on March 17, 1998, and that it would be available for public review and comment until the next Board meeting.

Dr. McCartney and Mrs. Wilda Massi, Director of Pupil Services, proposed revisions to Board Policy 431.1 Enrollment Requirements. They noted that the policy, which has not been updated since July, 1988, was changed to reflect the new state guidelines. This policy will be brought to the April Board meeting for action.

Dr. McCartney presented the new Administrative Procedure 431.11 Student Selection Criteria and Procedural Guidelines for Determining Eligibility and Selection of Prekindergarten Students which refers to the new state guidelines for four-year old programs. After discussion, Dr. McCartney noted that she will add the "source" (for example, COMAR) to the policy. Mr. Riley suggested adding applicable source(s) to all policies and procedures that are brought before the Board in the future would be preferable. He also asked whether or not providing a child’s social security number on the Prekindergarten Program Questionnaire is a legal mandate. Dr. McCartney will bring this procedure to the April Board meeting for action.

Mr. Coviello requested approval of professional leave for Mrs. Massi to travel to Nashville, Tennessee, to attend the 19th Annual National Institute on Legal Issues of Educating Individuals with Disabilities, May 3-6, 1998. Dr. Teets recommended that this professional leave be approved. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously accepted Dr. Teets’ recommendation.

Part X - Public Comment

After noting there were no participants for public comment, the Board took a short break.

Part XI - Personnel Matters

Dr. Teets presented the following personnel recommendations for action:

Appointments: Bonnie Edwards, Secretary V, CTE, Step 1, effective 03/02/98

Brenda Shaffer, Temporary Driver, County Bus, effective 03/03/98

Emergency Coach: Cheryl Fazenbaker, Girls Tennis, Southern High, Step 1, effective 03/01/98

Paul Edwards, Girls Track, Northern High, Step 1, effective 03/01/98

Judith Ferguson, Boys Tennis Coach, Southern High, Step 1, 03/01/98

Frank Ewing, Assistant Boys Track Coach, Northern High, Step 1, 03/01/98

Ronald Opel, Assistant Girls Track Coach, Northern High, Step 1, 03/01/98

Resignation: Ralph Liller, Temporary Driver, County Bus, effective 02/27/98

Retirement: Peggy Garlitz, Cafeteria Manager, Grantsvillle Elementary, effective July 1, 1998

Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board approved the above personnel recommendations, 3-0, with Mrs. Sebold abstaining.

Dr. Teets then explained plans for central office reorganization, noting his recommendation to change the position of Assistant Superintendent of Curriculum and Instruction to Associate Superintendent, and to change the position of Supervisor of Maintenance and Operations to Director of Facilities, Maintenance and Operations. He noted that he may bring this to the Board for action at a later date. Dr. Teets and the Board discussed the benefits and drawbacks of possible reorganization, including the possibility of a supervisor or director of finance at some future date, and the differences in responsibilities of supervisors and directors.

Part XII - Board Concerns

Dr. Teets asked that the Board consider changing the regularly scheduled April Board meeting from the second Tuesday to the first Tuesday to better accommodate schedules around the Easter break and the possibility that a meeting may be needed later in April for architect selection and related business. Upon a motion by Mr. Durst, seconded by Mr. Carpenter, the Board unanimously agreed to set the next monthly Board Meeting for Tuesday, April 7, 1998.

Next, the Board agreed that the dedication and open house for Yough Glades Elementary School would be held on May 2, 1998, at 1:30 p.m., with an alternate date being May 9, 1998.

Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Board unanimously approved the revisions to Policy 103 Board Meeting Procedures, page 2, Agenda and page 4, Public Attendance, which were presented for information at the February 10, 1998, Board meeting.

Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board unanimously approved the revision of Policy 347.31 Selection of Text/Media Policy, page 3, V., paragraph 2, which was also presented at the February Board meeting.

Mr. Riley presented for the Board’s consideration a proposal for an abstinence education instruction option for ninth grade students as a component of the health course. He noted that the proposal, which he previously shared with Dr. Teets and Mr. Coviello, was taken directly from the Welfare Reform Act of 1996 (PL 104-193 The Personal Responsibility and Work Opportunity Reconciliation Act of 1996). Dr. Teets and Mr. Coviello indicated that funds already in the FY 1999 budget proposal could be utilized to implement Mr. Riley’s suggestion. After discussion, Mr. Coviello stated he would get copies of the current health program to each Board member for their review. Mr. Riley thanked the Board for considering his proposal.

Mr. Coviello distributed revised pages of the Requested Budget FY 1999, noting that the estimated receipt page included $250,616 from Third Party payments, which are Medicaid revenues for services given and earmarked to be expended for special education and health services. Also included on the estimated receipts page is: $300,000 as an estimate of prior year balance, and $14,091,945 as a request from the local tax levy. Mr. Coviello also noted that the School Construction Fund request figure had been revised upward as per the Board’s suggestion. It was noted that the total budget figure, including restricted programs, was $33,239,225.

After more discussion about various categories within the budget, Mr. Donald Knode, Assistant in Foods, reviewed his portion of the FY 1999 budget. He noted that there would be no lunch price increases, although some ala carte items prices may be increased. Mr. Knode noted that he wishes to purchase a new freezer facility as the current freezers are old and in poor condition.

Mr. Knode then related the success of the School Breakfast Week with an average of 710 breakfasts served compared to an average of 550 last year. He expressed his appreciation for the great work and promotion of Breakfast Week by Mrs. Sue Damon, the Monitoring Specialist in the Foods and Nutrition Services office.

Returning to discussion of the total budget, Dr. Teets stated that he and Mr. Coviello met with the County Administrative Officer, Mr. Monty Pagenhardt and were preparing to present, along with Mr. Riley, the total budget to the County Commissioners on March 17, 1998. Mr. Coviello distributed a handout with CTBS/5 median percentile comparisons, noting that this and other statistics would be part of the budget presentation. Upon a recommendation by Dr. Teets and a motion by Mr. Carpenter, seconded by Mr. Raley, the Board unanimously approved the FY 1999 Budget as presented.

Mr. Durst reported on various current bills being considered in the legislature. Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Board unanimously voted in support of MABE’s position on HB286. Mrs. Sebold related that this year’s MABE Conference will be held in Garrett County sometime in October, 1998. Mr. Riley discussed the need for an audit of the policy manual and the possibility of having the policies and procedures available through our website. It was agreed that an updated table of contents showing the current dates of adoption and/or revision should be completed as a way to insure that all policy manuals are current.

Part XIII - Adjournment

By consensus, the Board adjourned at 9:30 p.m.


_______________________________________ _______________________________________
Patrick W. Riley Wendell D. Teets
President Secretary/Treasurer
  Approved: April 7, 1998