Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes February 10, 1998



Oakland, Maryland 21550

Tuesday, February 10, 1998



Part I - Call to Order

Mr. Patrick W. Riley, president of the Garrett County Board of Education, called the meeting to order at approximately 3:05 p.m. Members in attendance included Mr. Dale Carpenter, Mr. Rodney L. Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mr. Carpenter, the Board of Education unanimously agreed to move to executive session at 3:07 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals. All members were in attendance for the executive session. Dr. Wendell Teets, Superintendent; Mr. Al Coviello, Assistant Superintendent; and Miss Henrietta Lease, Director of Personnel; also were present. During executive session, extended personal leave, appointments, a resignation, a transfer, staffing requests, and possible central office reorganization were reviewed.

Part IV - Reopening of Public Session

Mr. Riley asked the assembly to observe a moment of silence, after which he led the group in the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Mrs. Sebold asked that the following announcements be added at this point on the agenda: February 14, VICA regionals; February 19 at 7:00 p.m., Dr. Teets’ FY 1999 budget presentation at Garrett Community College; February 24, Advisory Committee on Education meeting (ACE)at Garrett Community College, with focus on the Gifted and Talented Grant; February 26 at 6:00 p.m., a special Board of Education meeting which would be a work session for the FY 1999 budget; March 2-6 is school breakfast week; and March 2, 1998, a meeting for which action would be taken on the FY 1999 Budget Request. Mr. Riley added that the Board of Education was invited to dinner in honor of the boys’ cross country team on March 19, 1998, 7:00 p.m. at the Oakland Elks Lodge. Mr. Durst’s request to report on his trip to Annapolis was added to the agenda under Board Concerns. Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the agenda was unanimously accepted as amended.

Part VI - Approval of Minutes of January 13, 1998

The following amendments and corrections were offered: Mrs. Sebold noted that on page 2625, Part VI , Mr. Raley’s name should replace hers in sentence one. Also, on page 2625, it was agreed that the word "satisfactorily" be deleted from part VII, second sentence. Mr. Raley asked that his time of arrival be corrected to read 3:23 p.m. Mr. Raley noted that the Minutes sometimes reflect voting as "4-0" and sometimes as "unanimous" and suggested that there should be consistency in the recording of votes. It was suggested that the Minutes reflect "unanimous" when all voting Board members express the same vote. While reviewing Part X, Mr. Riley stated that he was of the opinion that the Minutes should capture more of the comments that were made regarding the discussion surrounding the recommendation and selection of the AP history textbook. He noted that he had reviewed the tapes of the meeting and offered written additions and revisions to the January 13, 1998, Draft Minutes. Mr. Durst asked that, under Part XVII - Board Concerns, the last sentence on paragraph two be deleted.

Upon a motion by Mrs. Sebold, seconded by Mr. Carpenter, the Minutes were unanimously accepted as amended.

Part VII - Instructional Concerns

Mr. Scott Hollingsworth, speaking on behalf of the Middle School Study Committee, presented the Final Report, dated January 1998, which gave an overview of the committee’s findings and recommendations. He noted that a year ago a proposal was brought to the Board to reduce the time spent on band/chorus and eliminate foreign language in order to allow for increased time for enrichment reading and computer and technology education at the middle school level. Because there was some disagreement in the community toward this proposal , the Board referred the matter to a committee for further study. Mr. Hollingsworth further explained the committee’s process which led to the conclusions in the Final Report:

1. Due to the scheduling and staffing difference between the two middle schools a minimum time allotment was suggested for each subject area in question.

2. The minimum is just that. A school may choose to spend more time on a subject area, and, as noted below, it is recommended in some situations. A school may not choose to spend less time. This is important enough to repeat.–Less than the minimum amount of time is not acceptable.

3. The two middle schools do not need to be identical. One middle school may choose to exceed the minimum while the other may choose to stay at the minimum.

The Report outlines the minimum amounts of time to be spent for band, chorus, general music, computer/technology, and foreign language. Dr. Teets asked that the committee members present stand and be recognized, while noting their fine job in moving forward in a cohesive manner. Mr. Riley expressed his appreciation of the work and thanked the committee for all the hours they contributed to the process. After discussion and hearing comments from middle school principals and many committee members, Dr. Teets recommended the acceptance of the committee’s Final Report. Upon a motion by Mr. Carpenter, seconded by Mr. Raley, the Board unanimously accepted Dr. Teets’ recommendation.

Next, Dr. McCartney shared with the Board a handout showing highlights of School Improvement Plans (SIP), giving an overview of each elementary and middle school’s plan for the current school year, and noting that two principals were in attendance to share their school improvement plans. First, Mr. Keith Harvey, Principal of Crellin Elementary School, distributed copies of his school’s SIP and highlighted several strategies that have been implemented in his school to address problem areas. Before presenting a slide show, he introduced Barbara Conway, Title I Resource teacher, who was instrumental in planning the presentation using computer software obtained through a Title I grant for Kitzmiller Elementary and Crellin Elementary Schools. Next, Mr. Jack Rickman, Principal of the Southern Middle School, gave an overview of the goals and strategies incorporated in Southern Middle’s improvement plan.

Dr. McCartney then shared with the Board the Extended Elementary Education Program (EEEP) student selection criteria which is to begin with the 1998-99 school year, and noted that the selection criteria is based on new state guidelines. She noted that students would be selected for the EEEP program using an automatic enrollment criteria and prioritized criteria. Dr. McCartney noted that there would be five EEEP sites for 1998-99 school year.

Dr. McCartney next brought to the Board information concerning a grant application due March 10, 1998, for 21st Century Community Learning Centers Program. Noting that both Northern and Southern Middle Schools were interested in the program, she explained that the grant would offer an after school program from the end of the school day until 6:00 p.m. during the school year. She explained that the grant would probably focus on day care services; integrated education, recreational, or cultural programs; nutrition programs; expanded library service hours to serve community needs; telecommunications and technology education programs for all ages; and services for individuals with disabilities. The grant could provide a local education agency with an average of $100,000 per year per Center for three years. Discussion ensued relative to the availability of space for such a program when facilities are already heavily used by other after school and athletic programs. A meeting will be held February 11, 1998, from 1-4:00 p.m. in order to finalize the application. Mr. Carpenter will try to attend.

Mr. Coviello next presented the final recommendation of the Activities Review Committee which is, "Deletion of cross country as a sport at Northern High School with the understanding that it can be reinstated should interest increase." Mr. Martin Green, Principal of Northern High School, was on hand for discussion. Mr. Carpenter moved, and Mr. Raley seconded, that the recommendation of the Activities Review Committee be accepted. The Board voted unanimously for the motion.

Part VIII - Public Comment

Mrs. Sebold announced that she has filed as a candidate for County Commissioner for District #3 and shared a copy of a press release to that effect, noting that the Board members should know this before it appears in the news.

Part IX - Instructional Concerns, continued

Mr. Coviello referred to a December, 1997, request from the Principal of Bloomington School for a waiver of Board Policy 726.62 Charity Drives. Mr. Coviello noted the proposed revision of the policy reflects suggestions and discussion held with staff at an administrative and supervisory meeting. After discussion as to the need for more clarity in the policy revision concerning limits in the participation in the direct solicitation of funds, Dr. Teets suggested that the policy be taken back to staff at the February A&S meeting for further clarification. .

Part X - - Personnel Matters

The following personnel recommendations were presented by Dr. Teets:

Extended Personal Leave: Naomi Beitzel, Instructional Assistant, Grantsville Elementary, four (4) days leave without pay during February 18-23, 1998

Appointments: Keith Cain, Counselor, Southern High, effective February 9, 1998

Bus Contractor: John Mellinger, III, Route 25, effective 1998-99 school year

Resignation: Charles Pariseau, Media Technician, Central Office, effective February 23, 1998

Upon a motion by Mr. Carpenter, seconded by Mrs. Sebold, the Board unanimously approved the personnel recommendations.

Part XI -Administrative Concerns

Dr. Teets explained that there was an error in the bid to purchase a van for the Foods and Nutrition Services department which was accepted by the Board at the January 13, 1998, meeting. The bid, which was submitted by Shaffer Ford, did not include air conditioning as stated in the specifications. Dr. Teets explained he had conferred with the Board attorney and recommended that the bid be awarded to Criswell Chevrolet. Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Board voted unanimously to award the van bid to Criswell Chevrolet for $18,341.

Dr. Teets recommended that the following revisions be made to the current school calendar:

1. Because of school closing due to inclement weather, change the January 23 Professional Day to March 27, 1998, which will be the end of the third grading period. This will provide for a half-day for students with the remainder of the day a worrk day for personnel.

2. Allow Yough Glades students to remain home February 9-10, 1998, in order to allow staff to work at school to prepare for the first day for students, February 11, 1998.

3. Reschedule parent conference days/staff development activities to the week of February 16 for any schools which canceled conferences/staff development activities on February 4 or 5, 1998, due to weather and were unable to reschedule. This change will not alter the scheduled day off for students on February 6, 1998.

Mrs. Sebold expressed her appreciation to Dr. Teets for his efforts in regard to the opening of Yough Glades Elementary School. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously voted to accept the school calendar revisions.

At this time, the Board took a five minute break.

Miss Lease next presented the Insurance Coalition Report, noting that the coalition met twice, December 15, 1997, and January 27, 1998. The recommendation of the Coalition is to stay with Blue Cross/Blue Shield for another year, in light of the information received in writing from the consultant. That information from John Lopez of BC/BS of Maryland states that BC/BS would renew with a maximum 9% average package increase in order to avoid a possible rebid situation by the Board of Education.

Miss Lease prefaced the introduction of the Wellness Council chair by explaining that claims reports from BC/BS give input toward the focus of Wellness activities. Then, Miss Lease introduced Mrs. Liz Gilbert, teacher at Swan Meadow School, who serves as chairperson for the Wellness Council. She shared the Healthworks Program Evaluation Report, Fall 1997, which is a screening program offered to the Board of Education staff and sponsored by the Board of Education Wellness Council, and explained the screening results and survey information of participants. She stated that, hopefully, the screening will be held at six schools next year. Mrs. Gilbert also presented the Wellness budget proposal for FY 1999. Miss Lease explained that Wellness assisted in payment this year for forty-one employees to join a health club. Miss Lease noted that minigrant applications were being sent to each principal, wherein a school could be awarded up to $200 for a program which might specifically address their staff’s wellness interests. These minigrant proposals are due on March 2, 1998, and winners will be announced at the March A&S meeting.

Part XII - Board Concerns

Dr. Teets shared possible revisions to the Board Policy 103 - Board Meeting Procedures, page 2, Agenda and page 4, Public Attendance. After discussion, it was agreed the revision to page 2 Agenda would be the addition of the following at the end of the first paragraph:

Upon request, local media representatives shall be provided the public agenda and attachments. Similar packets are available for public review at Northern High School, Bloomington School, and the Board of Education office. Agenda are sent to all schools, school PTA’s or PTO’s, Northern and Southern High Schools student councils, ACE chair, employee group representatives, and the bus contractors association.

It was suggested that Page 4, Public Attendance be revised to read:

The Garrett County Board of Education invites the public to participate in its meeting in one of the following ways:

1. Request to be placed on the agenda by calling the superintendent’s office (301-334-8901) by 4:30 p.m. on the Tuesday of the week preceding the meeting.

2. Speak to an agenda item before the Board votes on the issue by being duly recognized by the Board President.

3. Speak during the public portion of the meeting which is set aside at 3:00 p.m. and 7:00 p.m. for such participation on any topic.

Mrs. Sebold suggested that "Announcements" be listed as an agenda item near the beginning of the agenda.. After these revisions are made, this policy will be brought back to the Board for review and possible action at the March, 1998, meeting.

Dr. Teets continued by addressing the possible revision of Board Policy 347.31 - Selection of Text Media Policy. After discussion the following was added after the first sentence on page 3, paragraph 2 of V. Procedures for Selection of Text/Media:

Prior to said recommendation of text/media for adoption, the committee shall place those final text/media materials being considered on public display at the Board of Education office for a minimum of two (2) weeks for examination and comments by parents, students, and the general public. Said committee will review and consider the comments in making final recommendation to the Board for adoption.

After additional suggestions which centered on the wording of the remainder of the paragraph, it was decided that Mr. Coviello and Dr. Teets would address the proposed changes and rewrite the policy for return to the Board at the March meeting.

Next, Mr. Coviello distributed preliminary budget information, noting that the estimated receipts are not firm figures, especially the federal and State dedicated funds in that some of these figures will not be officially known until as late as May. He noted that the "State of Maryland: Current" figures are based on a December 18, 1997 memorandum which does not reflect any revisions that may occur as a result of legislative action. He also mentioned that the Nurse Initiative revenue is not available for FY 1999. Dr. Teets noted that House Bill 1 funding is not in these figures except for the extra $50,000 for aging schools. Dr. Teets explained that the School Construction Fund is being handled differently in that projects are reflected conjointly in order to propose a funding mechanism that would provide funds over a period of five years through a lease purchase. Mr. Riley left the meeting at 9:00 p.m. Mr. Coviello shared a chart that reflected a comparative summary by category and function for FY 1998 and FY 1999. He explained that more detail would be available to the Board for their work session.

Dr. Teets thanked Mr. Coviello for all his work on the budget and proceeded to review a handout showing the following FY 1999 Budget Goals for the Board’s consideration:

1. To continue to support the established goals of the Garrett County Board of Education;

2. To fund the 2% pay raises for all personnel as per the current three year negotiated agreement;

3. To continue implementation of the technology plan with emphasis on the administrative system, school wiring, and system networking;

4. To fund the capital improvement program scheduled projects for renovation of the Southern High School gym/foyer/library/stage and construction of the Northern High School auxiliary gym and stage renovation.

5. To consider establishment of a high school day alternative education program and its implications for evening high school and summer school;

6. To maintain current level of staffing.

Dr. Teets concluded by asking if the Board had any suggestions for input into the budget request. Mr. Raley expressed his wish that all schools have safe and adequate playground equipment and play areas. Mr. Coviello says it has always been difficult to set up a regular schedule for the replacement and updating of not only playground equipment, but all types of equipment, carpet, furniture, etc, because maintenance is often one of the first categories cut. Discussion continued as to ways in which community partnerships or incentive matching fund programs could be utilized as a means to accomplish these sorts of projects. Additional discussion centered on the budget amount allotted to extracurricular activities and whether other means of funds, such as activity fees, should be explored. Mr. Coviello also noted that there is a lack of fine arts extracurricular offerings.

Lastly, Mr. Durst reported on information from the MABE legislative meeting he attended

PART XVIII - Adjournment

By consensus, the Board agreed to adjourn at 9:36 p.m.


________________________________________ ________________________________________
Patrick W. Riley Wendell D. Teets
President Secretary/Treasurer
  Approved: March10, 1998