Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes December 9, 1997



Oakland, Maryland 21550

Tuesday, December 9, 1997



Part I - Call to Order

Mr. Dale M. Carpenter, president of the Garrett County Board of Education, called the meeting to order at approximately 3:09 p.m. Members in attendance included Mr. Patrick W. Riley, vice-president, Mr. Rodney L. Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There were no requests for public comment.

Part III - Executive Session

Upon a motion by Mrs. Sebold, seconded by Mr. Durst, the Board of Education unanimously agreed to move to executive session in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals. In addition to those listed above, the following individuals in attendance during all or part of the meeting: Miss Henrietta Lease, and Mr. Art Refosco, and Mr. William Robinson. Mr. Raley arrived at 3:50 p.m. During the session, discussion included termination of a bus contract, disqualification of a driver, nursing assistant appointment, volunteer assistants, release time, a leave of absence request, and criminal background checks.

PART IV - Reopening of Public Session

Mr. Carpenter reopened the public session at 5:10 p.m. Mr. Karlo Gesner, student member of the Board of Education, joined the group at that time. Mr. Carpenter then asked the Reverend William C. Skipper, Pastor of the Rocky Drean Assembly of God Church, to offer a prayer, after which Mr. Carpenter led the assembly in the Pledge of Allegiance of the United States of America.

PART V - Acceptance of Agenda

Items to be added to the agenda included a request to consider a variance of Board Policy 726.26 for his school this year; a request to discuss the purchase of a food cargo van; transportation issues; report on Teen Pregnancy Coalition meeting; report on School-to-Work, Local Labor Market Team; and a report from Maryland Association of Boards of Education. Upon a motion from Mr. Durst, seconded by Mr. Raley, the agenda was accepted as amended.

PART VI - Approval of Minutes of November 11, 1997

Mr. Riley moved that the November 11, 1997 Minutes be accepted with the addition of names of all individuals who attended any portion of the executive session being listed under Part III of said Minutes. Mrs. Sebold seconded the motion which was unanimously approved as amended.

Part VII - Recognition of High Performing Schools

On November 20, 1997, the Maryland State Department of Education hosted the second annual School Performance Recognition Program at Martin’s Eastwind in Baltimore County. Because the list was to remain confidential until the event, Dr. Teets and Dr. McCartney explained how they and Mr. Carpenter accompanied the six principals whose schools were to be honored to a "ruse" conference. Dr. McCartney introduced Mr. James Morris, Principal of the Bloomington School; Mrs. Linda Buckel, Principal of the Kitzmiller Elementary School; Mrs. Lindsay Stanton, Principal of the Loch Lynn and Red House Elementary Schools; Mr. Pat Delaney, Principal of the Route Forty Elementary School; and Mrs. Linda Fleming, Principal of Swan Meadow School. She also introduced Mr. Douglas Gaither, who was the Principal of Bloomington School at the time of the testing, as well as several teachers from each of the schools who were in attendance. Each of the six schools received a School Performance Recognition Certificate and was cited for demonstrating a year of substantial improvement. Dr. McCartney thanked the Board for their continuing support and shared pictures taken at the event. Mr. Carpenter remarked that he enjoyed the company that day and asked for a round of applause in acknowledgment of the honor. Dr. Teets shared the Governor’s Citation which the Garrett County Public School System received and presented a crab mallet to Mr. Carpenter as a memento of the occasion.

PART VIII- Administrative Concerns

Mr. Jim Morris, Principal of Bloomington School, asked the Board to grant approval for Bloomington School to substitute the St. Jude’s Math-a-thon in place of the March of Dimes for this school year. Secondly, he requested that the Board review Policy 726.62 to assess its responsiveness to School Improvement Teams and service learning goals. He noted that the Math-a-thon was a food drive which could be tied in with students earning service learning hours. Dr. Teets recommended that the Board allow Bloomington School to participate in the St. Jude Math-a-thon this year, with the understanding that principals meet to discuss the need for more flexibility in this policy for the future. Mrs. Sebold moved that the Board accept Dr. Teets recommendation. Mr. Durst seconded the motion which was unanimously approved.

Next, Dr. Teets updated the Board on the progress of Yough Glades Elementary School. He noted that the architect was working on completing the punch list, that the food service equipment is en route, and that Cleveland Construction has stated that the majority of the work should be done by December 19, 1997. Mr. Carpenter recognized Cindy Stacy of the Cumberland Times-News. In response to her questions, Dr. Teets stated that tours are still scheduled for the Red House and Loch Lynn students on December 19, 1997. He also noted that the major issues now were the testing and approval of the mechanical and HVA systems, drywall and tile installation completed and checked, and installing the kitchen equipment. Despite the concerns of time, Dr. Teets noted that he and Mike Sines would reassess and a delay may occur. In response to Mr. Carpenter’s question, Dr. Teets noted that a decision as to whether or not the building could be occupied by students on January 6, 1998, would be finalized by December 19, 1997.

Next, Mr. Sines noted that thirty bid packets were distributed to vendors, including local vendors to solicit bid proposals for janitorial supplies. He distributed a list of nine vendors who submitted the lowest bids in the total amount of $43,728.47, noting that his budget for the year was $55,000.00, of which $5,000.00 was slated for Food and Nutrition Services department. Upon a motion by Mr. Durst, seconded by Mr. Riley, the Board unanimously approved the bid awards.

Mr. Sines then recommended Spear Construction be awarded the masonry contract for brick/block/concrete needs for the Southern High School Corridor project. Upon a motion by Mr. Riley, seconded by Mr. Raley, the Board unanimously approved to award the masonry contract to Spear Construction in the amount of $90,000.00.

Continuing, Mr. Sines reviewed the draft Mutual Use Agreement between the Kitzmiller Elementary School and the Ruth Enlow Library. Mr. Sines noted that a question arose as to liability if there was an incident at the Kitzmiller branch of the Ruth Enlow Library, housed at the elementary school. Mr. Sines noted that he and staff of both Kitzmiller School and Ruth Enlow Library met to develop the agreement and that the Board Attorney has reviewed the document. Dr. Teets noted that housing the library at the Kitzmiller school was beneficial to the community and that the agreement will go to the Library Board on December 18, 1997.

Then, Mr. Donald Knode, Assistant in Foods appeared before the Board to request approval to replace a one ton van. He noted that although this was not in the original FY 1998 budget request, the current sixteen year old van has spent 35% of the year out-of-service. Mr. Knode shared a current list of Foods and Nutrition Services vans with the Board and explained that his department could purchase a new van while finishing the fiscal year "in the black." After Mr. Riley noted the low caliber of the current vehicles and the Board’s intent to upgrade the total program, he moved, with a second from Mr. Durst, to allow Mr. Knode to replace the one ton van. More discussion followed as to the feasibility of used vehicles and the specifications of a new van, after which the Board approved the motion, 4-0.

Part IX - Instructional Concerns

Mrs. Maxine Miller, Director of Curriculum and Instruction, 9-12, explained that a committee consisting of Lynn Bell, Principal of Southern High School, Robert Yunker, Northern High School, Tom Woods and David Bender, Southern High School have actively worked on the selection of an Advanced Placement United States History Textbook Recommendation. She noted that the Mr. Riley and Mrs. Sebold also attended some portion of the committee sessions. She noted that after review, the selection was narrowed to four texts. Of those four, Northern High and Southern High agreed on A People and A Nation, which can be found on a list of recommended texts for AP History use. Additionally, the committee recommends the use of American Issues and The American Spirit as supplemental readers. Mrs. Miller noted that the recommendation for approval of this text and supplementary materials would be before the Board at the January 13, 1998 meeting. Following considerable discussion, Mr. Riley moved that in addition to the recommended text and supplemental readers, The American Pageant and America, Past and Present also be placed on display for public review and comment, with the committee’s recommendation clearly denoted. Mrs. Sebold seconded the motion. The motion was passed with a vote of 3-1, with Mr. Raley voting in the negative.

Part X - Administrative Concerns (continued)

Mr. Refosco explained that Administrative Procedure 853.3, Awarding Bus Contracts is being revised to allow for a better selection process of contractors. He noted that there are now seventy-six routes and that the Board of Education owns seven spare buses. He also noted that in the future, new contractors would be limited through this procedure to a total of four route buses which would eliminate the necessity of a contractor having to have a spare bus, as is the practice now if a contractor has a fleet of six buses. Discussion ensued as to the need for "grandfathering" current contractors if changes are adopted and to the feasibility of a lottery system for selection of candidates who otherwise may be on an equal footing. Mr. Carpenter suggested that Mr. Refosco continue to gain input from bus drivers and contractors until this issue is brought back to the Board in January.

Next, Mr. Refosco noted that Mrs. Huldah DeWitt has resigned her contract, effective December 31, 1997. He requested that the Board consider taking over her route for the remainder of the year and buying the bus which she is willing to sell for $35,000. He noted that her bus would function as a spare bus next year as he plans to shift routes, not get more buses. Mr. Riley noted his appreciation of the work economizing contract routes and the student travel time study. Upon a motion by Mr. Durst, seconded by Mr. Riley, the Board voted unanimously to purchase Mrs. DeWitt’s bus, to hire a driver to drive her route for the remainder of the year, and to absorb the route next year.

Part XI - Public Comment

There were no requests for public comment.

Part XII - Consideration of High School Girls Soccer Program

Mr. Larry Bruch, representing the Maryland State Youth Soccer Organization and northern Garrett County, and Mr. Ron Petrella, president of the Maryland Soccer Association and representing southern Garrett County, presented information petitioning the Board to adopt a high school girls soccer program. Mr. Petrella noted that there are a growing number of girls, ages four to fourteen, who participate in soccer. He stated that this year there are 496 members of the Youth Soccer League and many of these girls would like to continue playing soccer at the high school level on an all-girls team. He noted that even though the high school teams are coed, the State of Maryland doesn’t recognize girls as players at tournament level. Mr. Bruch noted that there are twenty-four girls at Northern High and thirty girls at Southern High who have signed up as interested in playing in team sport soccer. Mr. Carpenter noted that even though the Activities Review Committee will not meet until next week, he appreciated having the information beforehand which showed evidence of support of this program. Continued discussion centered on issues of safety of coed teams, Negotiated Agreement issues, transportation and scheduling, and budgetary considerations. Mrs. Miller noted that the Activities Review Committee will meet on December 16, 1997 and the request would be reviewed and contained within the committee’s report at the January Board meeting.

At this time, Mr. Carpenter allowed a short break.

Part XIII - Evening High School

Mrs. Miller reported that she met with Mr. Tom Woods, Evening High School Principal, Mr. Jack Settle, and principals of the high schools to review the evening high school program and discuss the feasibility of charging tuition. There were sixty-six students enrolled second semester last year. Mrs. Miller

said she and the others are in agreement to charging $10.00 per course, non-refundable, and also to assess a $10.00 fee per text book, refundable when text is returned. In response to a question from Mrs. Sebold, she noted that students are in Evening High School as a consequence of "alternative placement," to obtain a diploma, to keep from "flunking out," and to pick up extra classes. She noted that students placed in Evening High School as an "alternative placement" would not be charged. Mrs. Miller asked that her request must be discussed at this time so that registration materials can be distributed immediately since next semester starts January 14, 1998. Mr. Carpenter proposed that the fee should be $20.00 per course. Mr. Durst agreed and proposed that the text fee be $20.00, also. After discussion, Mr. Carpenter suggested the fee per course and per text be $20.00 with a $50.00 limit. Dr. Teets added that the teaching principals would use discretion if a two-payment plan is necessary, but that no credit would be received if the student’s financial obligation is not met. Mr. Raley moved to adopt "initiation of fees" for registration and texts for the Evening High School Program. Mrs. Sebold seconded and the motion passed unanimously.

Part XIV - Personnel Recommendations

The following personnel recommendations were presented by Dr. Teets:

Termination of Bus Contract: Huldah DeWitt, effective at end of calendar year

Disqualification of Bus Driver: Don Ahern, effective immediately for violation of COMAR 13A.06.07.08-1

B(1) and (2)(h) and Board Policy 853.324 / Administrative Procedure


Appointments: Dana Green, .5 Nursing Assistant, Grantsville/Accident/Northern Middle,

Step 1 prorated, effective 12/15/97

Volunteer Assistants: Denise Connelly, Band Assistant, Northern High, continued from last year

Brenda Glotfelty, Band Assistant, Northern High, 12/9/97-06/01/98

Jamie Tasker, Boys Basketball Assistant, Southern High, continued

from last year

Barry Louden, Boys Basketball Assistant, Southern High, continued

from last year

Matthew Redinger, Boys Basketball Assistant, Southern High, continued from last year

James Bosley, Boys Basketball Assistant, Southern High, continued from last year

Doug Copeland, Boys Basketball Assistant, Southern High, new volunteer

Upon a motion by Mr. Riley, seconded by Mr. Durst, the Board unanimously accepted the personnel recommendations.

Part XV- Board Concerns (continued)

Mrs. Sebold passed out brochures describing the Teen Pregnancy Prevention Coalition and reviewed their minutes of the October 23, 1997 meeting. She noted that both she and Dr. McCartney, who serve as the Board’s representatives, take issue with a statement in the October 23 Minutes regarding the ICAPP Federal Abstinence Grant which states, "A Community Advisory Committee will be formed to provide support to the project." They feel this must be clarified since support of the abstinence grant was given with the understanding that the Health Advisory Board would serve as the advisory committee.

Mrs. Sebold next reported on the Local Labor Market Team meeting. As per the Board’s wishes, she proposed two amendments to the bylaws: 1) Under V-A. Quarterly Meetings, add a last sentence which would read: "These meetings shall be open to the public and will be sent to regional newspapers at least one week prior to the meeting date." and 2) Under V-E. Voting at RLMT Meetings, add "#4. Action Items -- Copies of all action items shall be received by all RLMT members, if possible, 30 days prior to voting." Since Dr. Teets was unable to attend, Mrs. Sebold voted his proxy.

She then shared information from the meeting which proposed an Employer Incentive Fund (EIF) which is designed to encourage education/employer collaboration through the Western Maryland Consortium. This proposal would relay funds to businesses if they employ students through the Career Connections system. One concern raised was insurance for those students on work sites. A bill that failed last year will be reintroduced this year to allow these CTE students to be covered through Worker’s Compensation. Mr. Durst will speak with MABE regarding their assistance with this issue. Mr. Riley expressed his concern regarding the RLMT’s governance, noting its Board has no statutory authority except to advise.

Next, Mr. Durst reported that the MABE Legislative Meeting will be held on February 5, 1998.

Part XVI - Adjournment

By consensus, the Board agreed to adjourn at 8:40 p.m.



________________________________________ _______________________________________
Dale M. Carpenter Wendell D. Teets
President Secretary/Treasurer
  Approved: January 13, 1997