Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes November 11, 1997



Oakland, Maryland 21550

Tuesday, November 11, 1997



PART I - Call to Order

Mr. Dale M. Carpenter, president of the Garrett County Board of Education, called the meeting to order at approximately 3:06 p.m. Members in attendance included Mr. Patrick W. Riley, vice-president, Mr. Rodney L. Durst and Mrs. Charlotte Sebold, associate members, and Dr. Wendell Teets, Superintendent of Schools.

PART II - Public Comment

There were no requests for public comment.

PART III - Executive Session

Upon a motion by Mr. Riley, seconded by Mrs. Sebold, the Board of Education unanimously agreed to move to executive session in accordance with Public School Law 4-106 and Section 10-508 of the State Government Title for the purpose of discussing personnel matters that affect one or more individuals and to review an employee hearing. Mr. Albert A. Coviello, Assistant Superintendent of Curriculum and Instruction, and Miss Henrietta Lease were asked to remain for the executive session. Mr. James Raley, Associate Board Member, arrived at 3:22 p.m. During the executive session, resignations, leave, temporary employment, bus contracts, volunteer assistants, emergency coaches, foods personnel issues, a retirement, personnel evaluation and an employee hearing were discussed. Mrs. Tracy Douthitt, Mr. Steve Benson, Ms. Irene Sigel, and Mr. Art Refosco were present during part of the executive session.

PART IV - Reopening of Public Session and Acceptance of Agenda

Mr. Karlo Gesner, student member of the Board of Education, joined the public session which began at 5:00 p.m. Mrs. Sebold asked that the Yough Glades memo and the Interagency Committee concerns be added to the agenda as Information Items. Additionally, Mrs. Sebold asked that, under Board Items, time be allowed to discuss the November 17, 1997 MABE meeting, high school assessment, character education program, and Administrative Procedure 637.4. Mr. Riley requested that the Veteran’s Day Resolution and Mr. Durst’s Legislative Committee information be added after Public Comment. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the agenda was accepted as amended.

Mr. Carpenter then asked Pastor Don Matthews of the Oak Grove Church of the Brethren to offer a prayer. After a moment of silence in honor of our veterans and their great sacrifices, Mr. Carpenter led the group in the Pledge of Allegiance to the Flag of the United States of America.

PART V - Approval of Minutes of October 14 and October 16, 1997

Mr. Riley asked that the following changes be made to the Minutes of October 14, 1997: On page 2908, Part VII, replace the word "withdraw" with "submit a corrected, adjusted bid due to error"; correct a typographical error on page 2911, and correct the spelling of Dr. Hrabowski’s name. Upon a motion by Mr. Durst, seconded by Mr. Riley, the October 14, 1997 Minutes were approved as amended.

On the Minutes of October 16, 1997, Mr. Riley asked that on page 2915, Part III, the next to last sentence be amended to read "Following discussion, Mr. Riley moved to approve the program with the following sections removed: Lesson 5, pages 65-82; Lessons 6, 20, 21, and 22; handout 24.4; and noting that Lesson 7, Masculinity and Femininity, will receive low priority; and to show support of the abstinence grant through a letter of support to Dr. Rex Archer, Director of the Garrett County Health Department." Upon a motion by Mr. Riley, seconded by Mrs. Sebold, the Minutes of October 16, 1997 were accepted as amended.

PART VI - Administrative Concerns

Mr. Arthur Refosco explained that three bids were received for the purchase of a new bus and that the lowest bid was from Furlow’s Garage of Cumberland, Maryland, in the amount of $44,785. Upon a motion by Mr. Durst, seconded by Mr. Riley, the Board unanimously accepted the bid.

Dr. Teets presented the October 22, 1997 revision of the Capital Improvement Plan, FY 1999 to FY 2003 to the Board. Dr. Teets noted that the revision was necessary due to the funding rates of new construction/renovation of Route 40 Elementary School, and that the changes are the result of meeting with the State and Dr. Yale Stenzler of IAC. Dr. Teets noted that this change decreases local funding by $150,000. Upon a motion by Mr. Raley, seconded by Mr. Durst, the Board voted unanimously to approve the revised CIP "as per meeting with the State."

Next, Dr. Teets noted that an adjustment was needed in the Yough Glades Elementary School furniture bid presented at the last meeting by Mr. Coviello. Due to an error in calculation, three items were missed resulting in a new total of $123,614.65. Upon a motion by Mrs. Sebold, seconded by Mr. Riley, the Board approved the adjusted bid amount.

Dr. Teets related that the scheduled opening date for Yough Glades needed to be changed from December 1, 1997 to January 6, 1998. Dr. Teets noted that he would write to the State Superintendent to ask for permission to change the opening date and to allow students to remain home on December 23, 1997 and January 5, 1998 so that staff could finalize moving into the building. Upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously approved to change the opening schedule.

Part VII - Instructional Concerns

Dr. Brenda McCartney, Director of Curriculum and Instruction, PK-8, recognized several School Enrichment Program (SEP) teachers and Mr. Ken Gotsch, parent, who were in attendance, and noted that they, as well as other parents, teachers, and principals worked on the submission of the Gifted and Talented Student Education, Excellence in Education Incentive Grant Program. She noted that the major goals and objectives addressed staff development needs; parent and community group involvement; and the expansion of a centralized data gathering system which would track SEP students relative to their performance in CTBS and MSPAP tests, retention in the program and carryover into the middle school, and socioeconomic data. After further discussion between the Board and participants in attendance, Mr. Carpenter thanked Dr. McCartney for the effort she put into the project.

Next, Dr. McCartney and Mrs. Maxine Miller, Director of Curriculum and Instruction, 9-12, presented the brochures, "Teens Talk Sex" and "Teens Talk Drugs," and the revised developmental lessons for grades four/five recommended by the Health Advisory Committee. Mrs. Miller noted that there were no public comments during the time the materials were on display. After discussion centering on the benefits and drawbacks of these materials, Mr. Raley moved that the brochure "Teens Talk Sex" be approved to be used in the ninth and eleventh grades. Mr. Durst seconded and the Board voted 3-1 for approval, with Mr. Riley voting in the negative. Then, upon a motion by Mrs. Sebold, seconded by Mr. Riley, the Board unanimously approved the "Teens Talk Drugs" brochure for use in the seventh, ninth and eleventh grades.

Additionally, upon a motion by Mr. Durst, seconded by Mrs. Sebold, the Board unanimously accepted the developmental lessons for grades four/five, as revised.

It was noted that the abstinence program may be offered in the future as an in-school program during the regular school day.

Dr. Teets indicated that, after conferring with staff about the need for Family Education Network services, he felt the same type of services could be offered with the assistance of our current staff. He stated that our position would be to not participate in the Family Education Network program; therefore, no action was needed at this time.

PART VII - Student Recognition

In an effort to recognize students who achieve recognition at the State level, Dr. Teets invited Miss Elizabeth Michael, a third grade student at Dennett Road Elementary School, and her parents, Mr. and Mrs. Rob Michael to attend the Board meeting. Dr. Teets congratulated Miss Michael for creating the winning poster for the Maryland State Dental Association. Miss Michael related that her poster was one of 10,000 entries judged by the Art Institute of Maryland. She noted that her school received a prize, and that she won a monetary award and medal, and that the poster was used as the cover of the Summer, 1997 issue of the MSDA Magazine. Mr. Carpenter thanked Miss Michael for coming to share her story.

Part VIII -

The following personnel recommendations were presented by Dr. Teets:

Resignation: John Avona, Custodian III, Southern Middle School, effective 10/22/97

Pamela Kinsinger, .5 Nursing Assistant, Northern Middle School, effective 10 /28/97

Tracy Douthitt, Math Resource Teacher, Broad Ford Elementary School,

effective end of first semester

Extended Personal Leave Without Pay: Virginia Craig, Teacher, Broad Ford Elementary, one day:

Dec. 23, 1997

Bus Contractors: Transfer Contract to Spouse: Ira Fadeley to Shirley Fadeley

Contractor of Bus 44: Garland Wilt, Jr.

Emergency Coach: Sonya Hinebaugh, Athletic Trainer, Southern High, 11/15/97 to end of year

John Hegeman, Assistant Boys Basketball, Southern High, Step 3

Retirement: Ronald Michaels, Custodian III, Broad Ford, effective 11/28/97

Upon a motion by Mr. Durst, seconded by Mr. Riley, the Board unanimously accepted the personnel recommendations.

PART VIII - Technology Issues

Mr. Riley noted that he had visited a web page done by Mr. Dale Kimble and staff which linked to other schools’ pages. He stated that this may be a suitable time to look into making an acceptable use agreement a Board policy/procedure. Continued discussion focused on the many subsets of the Technology Plan and prioritizing system needs. Dr. Teets noted that issues are addressed on an ongoing basis.

Part IX - Board Concerns

It was noted that the Maryland Association Boards of Education dues have been paid for the year in the amount of $6,185.

Mr. Durst noted that when he attended the last MABE Legislative Meeting, there was a discussion concerning money from unclaimed estates that goes to school boards. The committee is recommending that a five year claim limit be placed on these estates, after which time the estate funds would be released to the Boards of Education.

Mr. Raley noted that Garrett County is shown on record as opposed to the pension plan because the bill is written that new employees’ inclusion in the plan was mandatory. He suggested that the Board revisit this decision after the final language is drafted.

PART X - Public Comment

There was no public comment.

Part X I- Veterans’ Day Resolution

In honor of Veterans’ Day, several veterans were present as Mr. Riley read aloud a Veterans’ Day Resolution (attachment to Minutes) in honor of the service and sacrifice of the men and women of our Armed Forces. Those veterans present were R. J. Hight and Claude Beckman of VFW Post 1077, Jim Seeders and Randall Kahl of American Legion Post 71, and Bill Myers of American Legion Post 29. Mr. Seeders announced that the American Legion will install a flagpole at the Yough Glades Elementary School and that it will be dedicated sometime in the spring of 1998. Mr. Carpenter expressed his appreciation for their attendance.

At 7:10 p.m. the Board agreed to take a ten minute break.

PART XII - Board Concerns

Discussion between Board members, Dr. Teets and Mr. Coviello centered on the direction the State is taking concerning the high school assessment process. Among those areas considered were: The feasibility of the test as a graduation requirement in addition to requirements already in place; whether or not the test would be course specific; a possible phase-in time; "no-fault" trial tests; and the drain of time, effort and money the high school assessment process has incurred to this point.

The possibility of State funding for the purpose of Character Education as a curriculum component was discussed. It was noted that the United States Department of Education received a four year grant in the amount of $958,000 and that approximately $400,000 would be available for Maryland.

Dr. Teets noted that Administrative Procedure 637.4, Supportive Services Personnel Evaluation Form, needs revised and that an additional category headed "outstanding" was being used for this year on a trial basis. He also noted that criteria needed to be developed as to what tasks are expected of the various segments of the support staff. Mr. Riley and Mrs. Sebold requested deletion of the "loyalty" component because they felt it difficult to measure and would be restrictive to the free exchange of ideas. Mrs. Sebold also expressed that she believed that "safety" needs more prominence in the evaluation, and that there should

be a plan of action if an individual receives an "unsatisfactory" rating. Dr. Teets stated that a plan of action has already been implemented and that he would share the Board’s comments with Miss Lease.

Mrs. Sebold noted the dates of various meetings and events occurring in November that may be of interest to Board members .

PART XIII - Adjournment

By consensus, the Board agreed to adjourn at 8:15 p.m.


________________________________________ _______________________________________
Dale M. Carpenter Wendell D. Teets
President Secretary/Treasurer
  Approved: December 9, 1997